1.0.0

Brief Scope of Work:-

The scope of work shall include Supply of 40 Nos. BOBR wagons for NTPC, Ramagundam STPS- Jyothinagar, Dist-Karimnagar, Andhra Pradesh, India.

2.0.0

Detailed terms and scope are given in the bidding documents, which are available for Downloading at the address given below, as per the following schedule:

Tender No. & Date

Description of Work

Bid Security

Tender fee + taxes of 14.5% (Non refundable)

Last date for Tender Fee payment

Bid Submission Date & Time

Technical Bid Opening Date & Time

40021291 dtd. 16.04.2014

Supply of 40 Nos. BOBRNHSM1 wagons for NTPC, Ramagundam STPS- Jyothinagar, Dist-Karimnagar, Andhra Pradesh.

Rs. 29,80,000/- or             US $ 49,200

Rs. 6,440/- or US $125

(Inclusive of taxes)

Start on 05.05.2014

Closing at 17:00 Hrs of 30.05.2014

Upto

15.00 Hrs.

of

26.06.2014

26.06.2014

At 15:05 Hrs.

3.0.0

BID SUBMISSION

3.0.0

BID SUBMISSION

3.1.0

(a)   The bid shall be opened in Two Stages-

i)           FIRST Stage :  Techno-commercial Bid (Date of opening as mentioned above)

ii)           SECOND Stage: Price Bid (Date of opening to be informed later)

(b)   Bids shall be submitted online and opened at the address given below. Bidder shall furnish Bid Security, Integrity Pact, No Deviation Certificate, Power of Attorney and Letter  of Undertaking  separately offline as detailed in Bidding Documents by the stipulated bid submission closing date and time at the address given below.

(c)    As per the provisions of Bidding Documents, the bidders shall submit "Techno-Commercial Bid", within the bid submission date and time as mentioned above. Techno-Commercial bid will be opened on the same date and time as specified at para 2.0 above.

(d)   All bids must be accompanied by Bid Security/Bid Guarantee for an amount of Rs. 29,80,000/- (Rs. Twenty Nine Lakhs Eighty Thousand only) in Indian Rupees or US$ 49,200 (US DOLLAR FORTY NINE THOUSAND TWO HUNDRED  ONLY), as stipulated in the Bidding Documents. 

(e)    Bids without requisite Earnest Money Deposit (EMD)/ Bid Security will not be considered for opening and will be rejected as non-responsive and off-line documents returned to the bidders without being opened.

(f)     Request for submission of Price Bid alongwith the Bid opening date shall be intimated separately by NTPC to those bidders who have been considered qualified and whose Techno-Commercial Bids have been found to be responsive.

3.2.0

Bidders may seek clarifications on the Bid Documents in writing on or before 1700 hrs on 09.06.2014. Clarifications, if any, shall be furnished by NTPC by 16.06.2014. Any clarifications sought after 09.06.2014 will not be entertained. In case no query is received in stipulated time from any of the purchasers of the tender documents, no clarifications will be issued.

4.0.0

QUALIFYING REQUIREMENTS FOR BIDDERS

4.1.0

In addition to  satisfactory fulfilment of the  Qualifying requirements stipulated in Section - ITB (Instructions to Bidders) of Bid documents, the following shall also apply:

TECHNICAL CRITERIA:

4.1.1

The Bidder should have executed orders for design, manufacture and supply or executed orders for manufacture and supply of RDSO design of :

a) Minimum of 1000 bogies wagons (8 wheelers),

b) Minimum of 200 bottom discharge type wagons (8 wheelers), which must have been in successful operation for at least 2 years prior to date of techno commercial bid opening.

4.2.0

FINANCIAL CRITERIA

4.2.1

The average annual turnover  of the Bidder, in the preceding three (3)  financial years as on the date  of  Bid opening  shall not be  less than  INR 149  millions  (Indian Rupees One Hundred and Forty Nine Millions only) or in equivalent foreign currency.

4.2.2

The  Net Worth  of the Bidder  as on the last day of the preceding financial year shall not  be less than 25%  of its paid-up  share capital.

4.2.3

In case  the Bidder is not able to  furnish its audited  financial statements on stand alone entity basis, the  un-audited unconsolidated  financial statements of the Bidder can be considered acceptable provided the Bidder furnishes the following further documents on substantiation of its qualification:

1.      Copies of the un-audited unconsolidated financial statements of the bidder along with copies of the audited consolidated financial statements of the Holding Company.

2.      A Certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bid documents, stating that the un-audited unconsolidated financial statements form part of the Consolidated Annual Report of the Company.

In case where audited results for the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall  also be considered  acceptable.

4.2.4

In case, a Bidder does not satisfy the financial criteria, stipulated at Clause 4.2.1 and / or 4.2.2 above on its own, the holding company would be required to meet the stipulated turnover requirements at Clause 4.2.1 above, provided that the net worth of such holding company as on the last day of the preceding financial year is at least equal to or more than the paid up share capital of the holding company. 

In such an event, the Bidder would be required to furnish along with its bid, a Letter of Undertaking from the holding company, supported by Board Resolution, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the bidder in case of award.

4.2.5

The un-utilized line of credit  for  fund  based and non-fund  based limits  with cash  and bank balances including fixed deposits of the Bidder  as on a date not earlier than 15 days prior to the date of bid opening, duly certified  by the Bankers  shall not be less than INR 82 Millions (Indian Rupees Eighty Two Millions only). In case  certificates from more than one bank are  submitted, the certified un-utilized limits shall be of the same date from all such banks.

4.2.6

Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the bidder having combined credit / guarantee limit for the whole group, the Bidder would be required to provide a Banker's Certificate regarding the unutilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre.  Further, Treasury Centre shall certify that out of the aforesaid limits certified by the bankers, the Bidder shall have access to the line of credit of a level not less than the specified amount at Clause 4.2.5 above.  In proof of this, the Bidder would be required to furnish along with its bid, a Letter of Undertaking from the Treasury Centre, supported by a Resolution passed by the Board of Directors of the holding company, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the contract by the bidder in case of award.

4.2.7

In case the Bidder's unutilized line of credit for fund based and non-fund based limits specified at Cl. 4.2.5 above is not sufficient, a comfort letter from one of the bankers specified in the bid documents unequivocally stating that in case the Bidder is awarded the Contract, the Bank would enhance line of credit for fund based and non-fund based limits to a level not less than the specified amount to the bidder or to the Treasury Management Centre as the case may be, shall be acceptable.

Notes:

(i)

Net worth means the sum total of the paid up share capital and free reserves.  Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation.  Further any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted off, if any, shall be reduced from reserves and surplus.

(ii)

Other income shall not be considered for arriving at annual turnover.

(iii)

For unutilised line of credit for fund based and non fund based limits and Turnover indicated in foreign currency, the exchange rate as on 7 days prior to the date of techno commercial bid opening shall be used.

5.0.0

Notwithstanding anything stated above, the  Employer reserves the right  to assess the capabilities  and capacity of the  Bidder / his collaborators/ associates / subsidiaries / group companies to perform the contract, should the circumstances  warrant  such assessment in the overall  interest  of the Employer.

6.0.0

REQUIREMENTS FOR REQUEST OF BID DOCUMENTS:

6.1.0

The prospective bidders are requested to visit www.ntpctender.com site and get acquainted with e-tender procedure.

A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at Secunderabad or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in).

For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site (Guidelines to Bidders)  as well as at NTPC tender site (www.ntpctender.com). First time users, not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date along with duly filled in questionnaire available at Pre-requisite tab under 'e-tender' at ntpctender.com for issue of vendor code and SRM user id/ password.

6.1.1

Issuance of bid documents to any Bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted online and opened at the address given below. Bidder shall furnish Bid Security, Integrity Pact, No Deviation Certificate, Power of Attorney and Letter  of Undertaking  separately offline as detailed in Bidding Documents by the stipulated bid submission closing date and time at the address given below.

6.2.0

Micro and Small Enterprises (MSEs) registered with District Industries Centres or Khadi and Village Industries Commission or Khadi and Village Industries Board or Coir Board or National Small Industries Corporation or Directorate of Handicrafts and Handloom or any other body specified by Ministry of Micro, Small and Medium Enterprises as per MSMED Act 2006, for goods produced and services rendered, shall be issued the bidding documents free of cost and shall be exempted from paying Earnest Money Deposit.

Vendors having valid Small Scale Industries Certificate registered with the National Small Industries Corporation (NSIC) under single point registration scheme for the said item are exempted from payment of Tender Fee. Bidders seeking exemption should enclose a photocopy of valid registration certificate giving details such as validity, monetary limit, stores etc. along with their request for Tender Document.

6.3.0

Prospective bidders from U.P. state are compulsorily required to provide TIN number at the time of purchase of bidding documents from office of NTPC.

6.4.0

NTPC  reserves  the right  to reject any or all bids or cancel/ withdraw the Invitation For Bids without assigning any reason; whatsoever, and in such case no bidder/ intending bidder shall have any claim arising out of such action.

6.5.0

NTPC Limited reserves the right to accept/ reject any or all applications / bids in part or full.

6.6.0

The bidder along with bid must submit documentary evidence in support of meeting qualifying requirements such as Copy of Balance sheet and Profit & Loss account for the specified period, Proof of orders being executed, NSIC certificate wherever applicable, BIS certificate, Registration certificate with department of industries, etc.

7.0.0

IMPORTANT INFORMATION TO BIDDER

i)

The registered prospective bidders who wish to download the bidding documents shall be prompted to enter his user id & password. Subsequent to entering of user id & password and acceptance of the same by the system, the prospective bidder shall be routed to payment gateway through SRM (e-bidding) for making payment towards cost of bidding documents. On successful payment of cost of bidding documents and the details, the prospective bidder shall be authorized to download the bidding documents and the details of the prospective bidder shall be stored by the system.

ii)

NTPC  reserves  the right  to reject any or all bids or cancel/ withdraw the Invitation For Bids without assigning any reason; whatsoever, and in such case no bidder/ intending bidder shall have any claim arising out of such action. (6.4.0).

iii)

Any communication related with this tender may be addressed to following address:

 AGM (C&M),

 NTPC Limited,

 Southern Region Headquarters,

 2nd Floor, MCH Commercial Complex,

 R.P. Road, Secunderabad, 500 003 AP, India.

 Phone No.:+9140-27800561/ 27804523, Fax No. : +9140-27800743/ 27804516

 E-mail: vtkamble@ntpc.co.in or shilpakareddy@ntpc.co.in