NTPC Limited

(A GOVERNMENT OF INDIA ENTERPRISE)

CORPORATE CONTRACTS, NOIDA

INLAND HANDLING AND TRANSPORTATION OF

1.0 MMT OF IMPORTED COAL FOR

SIMHADRI POWER PLANT

 (Domestic Competitive Bidding)

IFB No.:CS-3500-010B(1)-9                                                      Date:01.05.2014

1.0       NTPC invites sealed bids on Single Stage Two Envelope Bidding basis (Envelope I: Techno-commercial Bid & Envelope II: Price Bid) from eligible bidders for stevedoring, Handling, Clearing, Forwarding & Rake Loading  of 1.0 MMT Imported Coal for Simhadri Power Plant as per the Scope of Work mentioned hereinafter.

2.0       SCOPE OF WORK

            The brief Scope of Work includes discharge port activities like berthing of vessels, custom clearance,  stevedoring, handling, storage, port clearances etc and arranging Railway rakes, loading, transportation, inland insurance and delivery of coal to Simhadri STPS shall be in the scope of work of the successful bidder.  Successful Bidder shall handle port operations of ocean going vessels carrying imported coal of NTPC designated C&F contractor for discharging cargo at port, stevedoring, handling and forwarding of coal including plot arrangement, internal shifting of cargo to plot, storage of cargo, arrangement for wagons from Railways, wagon loading as per railway rules for transportation of coal to Simhadri station with minimum shortage in quantity and without any slippage in quality. IHT contractor shall receive the shipment from C&F contractor on behalf of NTPC. Activities for clearing and forwarding of the consignments like Customs Clearance, coordination with Discharge Ports, Indian Railways and any statutory authorities shall also be part of Scope of Work of the Successful Bidder.  Unloading of Coal at NTPC power stations end from Railway Wagons shall be arranged by NTPC.

               The detailed Scope of Work shall be as per Volume - III of Bidding Documents

3.0       NTPC intends to finance the subject package through Own Resources.

4.0       Detailed specifications, scope of work and terms & conditions are given in the bidding documents, which are available for examination and sale at the address given at paras 9.0 below and as per the following schedule:

Bidding Document No.           :    CS-3500-010B(1)-9          

Bidding Document Sale Date :       05.05.2014 to 28.05.2014

& Time                                    :       From 1000 Hrs to 1700 Hrs.      

            Pre-bid Conference Date       :       29.05.2014

            & Time                                            From 1100 Hrs

Bid Receipt  Date & Time       :       Upto 12.06.2014 by 1500 Hrs.(IST)                   

Cost of Bidding Document     :       INR 2000/- (Indian Rupees Two Thousand Only) per set

            Techno-Commercial Bids shall be opened on 12.06.2014 at 1530 Hrs. (IST)

            Date & Time for opening of Price Bids shall be intimated separately to the bidders whose Techno-Commercial Bid are found to be acceptable.

5.0       All bids must be accompanied by Bid Security for an amount equivalent to INR 33,00,900/- (Indian Rupees Thirty Three Lacs Nine Hundred Only). ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE REJECTED BY THE OWNER AS BEING NON-RESPONSIVE AND RETURNED TO THE BIDDERS WITHOUT BEING OPENED.

6.0       QUALIFYING REQUIREMENT FOR BIDDERS 

The Bidder can be an individual firm meeting the qualifying requirements stipulated hereunder as per Clauses A and B;

OR

The Bidder can be a Consortium of maximum two (02) firms meeting the qualifying requirements stipulated hereunder as per Clause A and B collectively.

The Consortium shall necessarily identify one of the Partners as lead Partner who shall meet on its own at least 51% Technical Criteria mentioned at clause A and at least 51% of Financial Criteria mentioned at Clause B except for the Net worth criteria mentioned at clause B (ii).

Each Partner of Consortium shall meet at least 25% of Technical Criteria Requirement mentioned at Clause A or at least 25% of the Financial Criteria Requirement mentioned at Clause B except for the Net worth criteria mentioned at Clause B (ii).

A.           Technical Criteria for Bidder:

            The Bidder should have handled, including port operations and loading for despatch through Indian Railways, a minimum of 0.5 MMT of any dry bulk (solid) commodity, like Coal, Iron Ore, Fertilizers, Chemicals, Cement etc. in India, in any continuous twelve (12) months during the past three (3) years reckoned from the date of Techno Commercial bid opening.

                                    In support of the aforesaid experience, the Bidder shall furnish:

                                    i) Handling Experience certificate from the End-User firm(s) and;

                                    ii) Certificate in original from the Statutory Auditor(s) of the Bidder;

B.        Financial Criteria for Bidder:

(i)            The average annual turnover of the Bidder in the preceding three (3) financial years as on the date of Techno-Commercial bid opening should not be less than INR 30 crore (Indian Rupees Thirty Crore only)  .

(ii)           Net Worth of the Bidder as on the last date of the financial year immediately preceding the date of Techno-Commercial bid opening should not be less than 100% of its paid-up share capital.

(iii)          In case the Bidder is not able to furnish its audited financial statements on standalone entity basis, the un-audited unconsolidated financial statements of the Bidder can be considered acceptable provided the Bidder further furnishes the following documents for substantiation of its qualification:

 a.  Copies of the un-audited unconsolidated financial statements of the Bidder along with copies of the audited consolidated financial statements of the Holding Company.

 b.  A certificate from the CEO/CFO of the Holding Company, as per the format enclosed in the bid documents, stating that the un-audited unconsolidated financial statements form part of the Consolidated Annual Report of the Company.

      In cases where audited results for the  preceding  financial year as on the date of bid opening are not available, certification of the financial statements from a practicing Chartered Accountant shall also be considered acceptable.

(iv)         In case a Bidder does not satisfy the financial criteria, stipulated at paras B(i) and/ or B(ii) above on its own, its Holding Company would be required to meet the stipulated turnover requirements at Para B(i)  above, provided that the Net Worth of such Holding Company as on the last day of the preceding financial year is at least equal to or more than the paid up share capital of the Holding Company. In such an event, the Bidder would be required to furnish along with its bid, a Letter of Undertaking from the Holding Company, supported by Board Resolution of the Holding company, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

(v)          The un-utilized Line of Credit for fund based and non-fund based limits with cash and bank balances including fixed deposits of the Bidder as on a date not earlier than 15 days prior to the date of Techno-Commercial bid opening, duly certified by its Bankers, should not be less than INR 3.5  crore (Indian Rupees Three Crore Fifty Lac only).

     In case certificates from more than one bank are submitted, the certified unutilized limits should be of the same date from all such banks.

(vi)         Where another Company of the group acting as the Treasury Centre is responsible for Treasury Management of the Bidder having combined credit/guarantee limit for the whole group, the Bidder would be required to provide a Banker's certificate regarding the un-utilized line of credit for fund based and non-fund based limits together with cash and bank balances including fixed deposits available to such Treasury Centre. Further, Treasury Centre should certify that out of the aforesaid limits certified by the Bankers, the Bidder shall have access to the line of credit of a level not less than the amount specified at para B(v) above. In proof of this, the Bidder would be required to furnish along with its bid, a Letter of Undertaking from the Treasury Centre, supported by a resolution passed by the Board of Directors of the Holding Company, as per the format enclosed in the bid documents, pledging unconditional and irrevocable financial support for the execution of the Contract by the Bidder in case of award.

(vii)        In case the Bidder's unutilized line of credit for fund based and non fund based limits specified at para B(v) above is not sufficient, a comfort letter from one of the Bankers specified in the bid documents unequivocally stating that in case the Bidder is awarded the Contract, the Bank would enhance the line of credit for fund based and non-fund based limits to a level not less than the specified amounts to the Bidder or to the Treasury Management Centre, as the case may be, shall be acceptable.

(viii)       In case of a bid submitted by a Consortium the turnover and line of credit shall be considered on a combined manner for all the Consortium partners but the partners shall be required to meet the Net Worth criteria individually. However, in case of a Consortium of Holding Company and /or Subsidiary, the options at paras B(iii) and B(iv) are also available to the Bidder.

NOTES:

i)          Net Worth means the sum total of the paid up share capital and free reserves. Free reserve means all reserves credited out of the profits and share premium account but does not include reserves credited out of the revaluation of the assets, write back of depreciation provision and amalgamation. Further, any debit balance of Profit and Loss account and miscellaneous expenses to the extent not adjusted or written off, if any, shall be reduced from Reserves and Surplus.

ii)                          Other income shall not be considered for arriving at annual turnover.

iii)        The term 'date of bid opening' would mean the date of Techno-Commercial bid opening.

iv)       A firm can be a partner in only one Consortium; bids submitted by Consortium including the same firm as partner will be rejected

v)        The Consortium shall necessarily identify one of the partners as lead partner.

vi)       The Consortium Bidder shall provide, along with the bid, a Consortium Agreement, as per the format enclosed in the bid documents in which the partners in the Consortium are jointly and severally liable to the Owner to perform all the contractual obligations. The Consortium Agreement shall be submitted along with the bid, failing which the Bidder shall be disqualified and its bid shall be rejected.      

vii)      In case of Consortium, the bid security, and in the event of award to Consortium the performance bank guarantee shall be in the name of all the partners of the Consortium.

viii)     Dry (bulk) solid commodity mentioned at A above means dry solid bulk cargo covered in Appendix 4 (page 352 to 358) of International Maritime Solid Bulk Cargoes (IMSBC) code MSC 84/24/Add.3.

C.             Notwithstanding anything stated above, the Owner reserves the right to assess the capabilities and capacity of the Bidder / its collaborators/associates/ subsidiaries/ group companies to perform the contract, should the circumstances warrant such assessment in the overall interest of the Owner.

7.0       The Owner  reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids without assigning any reason whatsoever and in such case no bidder / intending bidder shall have any claim arising out of such action.

8.0       A complete set of bidding documents may be purchased by any interested Bidder on submission of a written application and payment (non-refundable) of the cost of the bidding documents as mentioned at Clause 4.0 above in the form of a Crossed Account Payee Demand Draft in favour of NTPC Limited, New Delhi.

            Prospective bidders from Uttar Pradesh (U.P) State, India  are compulsorily required to provide TIN number at the time of purchase of bidding documents from Office of NTPC.

            The bidding documents can also be downloaded from http://www.ntpctender.com on registration and online payment (non-refundable) towards cost of bidding documents and the downloaded documents can be used for bidding purposes.

            In case the registered bidders who have downloaded the bidding documents require an additional manual copy of the documents then such bidders shall be required to purchase the manual copy of the bidding documents following the procedure detailed above.

            Issuance of bidding documents to any bidder shall not construe that such bidder is considered to be qualified. Bids shall be submitted and opened at the address given below in the presence of bidder's representatives who choose to attend the bid opening.

9.0       Address for communication:

            Dy. Manager (CS-III)/AGM (CS-III)

            NTPC Limited, 6th Floor,

            Engineering Office Complex,

            A-8A, Sector-24, NOIDA,

            Distt. Gautam Budh Nagar, (U.P.),

            INDIA, Pin-201301

            Tel.  No. +91-120-4948612/4946654/2410331

            Fax No: +91-120-2410215/2410011 or at Office