(A GOVERNMENT OF INDIA ENTERPRISE)

FOR

CORPORATE CONTRACTS, NOIDA

INVITATION FOR BIDS (IFB)

NTPC Limited

IFB No.:

Plants through various Indian Ports. The delivery schedule and timely supply is the

basis at NTPC Power Plants – Talcher Kaniha, Farakka, Kahalgaon & Barh Power

1.0

MMT (+/-10%) imported coal of specifications mentioned herein, on ‘FOR Destination’

CS-4300/4100/4200/9558-010(2)-9

NTPC Limited (hereinafter referred to as NTPC or the Owner) have requirement of 2.25

PROCUREMENT OF 2.25 MMT OF IMPORTED COAL

FOR

Date: 28.04.2014

TALCHER KANIHA, FARAKKA, KAHALGAON & BARH POWER PLANTS

(International Competitive Bidding)

essence of the contract. .

2.0

SCOPE OF WORK

supply coal as per specification, as per format enclosed in the bidding documents

sourced from identified mine(s) as declared by him to NTPC power stations at Indian

along with their bids. The Successful Bidder shall supply imported Steam Coal

outside India, coordination at load port, discharge port, Railways handling agents

coordination with Ports, Railways and any statutory authorities shall also be part of

Scope of Work of the Successful Bidder. All liaison, coordination with coal mine (s)

Bidders shall declare the coal mine(s) outside India from where they are intending to

etc. shall also be part of Scope of Work of the Successful Bidder. Unloading of Coal

activities for clearing and forwarding of the consignments like Customs Clearance,

Railway rakes, loading, transportation and delivery at NTPC power stations. All other

Ports, arranging vessels, stevedoring, handling, storage, port clearances, arranging

at NTPC power stations end from Railway Wagons shall be arranged by NTPC.

NTPC intends to finance the subject package through Own Resources.

4.0

Detailed specifications, scope of work and terms & conditions are given in the bidding

3.0

imported coal through NTPC designated Coal Transportation Agency and

coordination thereof shall also be part of scope of work of the bidder

Transportation to Farakka through inland waterways for earmarked quantity of

The detailed Scope of Work shall be as per Volume - III of Bidding Documents

9.0 below and as per the following schedule:

Pre-bid Conference

22.05.2014

Bidding Document No.

& Time

30.04.2014 to 21.05.2014

documents, which are available for examination and sale at the address given at paras

CS-4300/4100/4200/9558-010(2)-9

Bidding Document Sale Date :

From 1000 Hrs to 1700 Hrs.

& Time

From 1030 Hrs

set for Indian Bidders and US $35 (US Dollar Thirty

Five only) per set for Foreign Bidders.

Cost of Bidding Document

INR 2,000/- (Indian Rupees Two thousand only) per

Bid Receipt Date & Time

Upto 05.06.2014 by 1430 Hrs.(IST)

Techno-Commercial Bids shall be opened on 05.06.2014 at 1500 Hrs. (IST)

Date & Time for opening of Price Bids shall be intimated separately to the bidders whose

ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL BE

ANY BID NOT ACCOMPANIED BY AN

6.0

THE BIDDERS WITHOUT BEING OPENED.

REJECTED BY THE OWNER AS BEING NON-RESPONSIVE AND RETURNED TO

Seven Thousand One Hundred only).

11,94,73,000/- (Indian Rupees Eleven Crore Ninety Four Lacs Seventy Three

Thousand only) or in US$ 1,987,100 (US Dollars One Million Nine Hundred Eighty

Techno-Commercial Bid are found to be acceptable.

5.0 All bids must be accompanied by Bid Security for an amount equivalent INR

QUALIFYING REQUIREMENT FOR BIDDERS

mentioned at Clause A1 or Clause A2 or at least 25% of the Financial Criteria Requirement

Each partner of Consortium shall meet at least 25% of Technical Criteria Requirement

mentioned at Clause B except for the Net worth criteria mentioned at Clause B (ii).

The Bidder can be an individual firm meeting the qualifying requirements stipulated hereunder

as per Clauses A and B;

QUALIFYING REQUIREMENT FOR BIDDERS

its own at least 51% of one of the Technical Criteria mentioned at clause A1 and Clause A2 and

The Consortium shall necessarily identify one of the Partners as lead Partner who shall meet on

The Bidder can be a Consortium of maximum three (03) firms meeting the qualifying

requirements stipulated hereunder as per Clauses A and B collectively.

The Bidder should have imported / exported and supplied a minimum of

Technical Criteria for Bidder:

of any

dry bulk (solid) commodity, like Coal, Iron ore, Fertilizers, Chemicals, Cement etc. of

In case, lead partner of Consortium meets on its own, at least 51% of only one of the Technical

meet at least 51 % of the remaining Technical Criteria.

at least 51% of Financial Criteria mentioned at Clause B except for the Net worth criteria

mentioned at clause B(ii).

Criteria mentioned at clause A1 or A2, then one partner other than lead partner shall have to

1.0 MMT

origin other than India to any firm, in any continuous twelve (12) months in one or

multiple contracts during the past three (3) years reckoned from the date of Techno

Commercial bid opening.

b) Certificate in original from Statutory Auditor(s) of the Bidder

through Indian Railways, a minimum of

a) Supply Experience certificate from purchaser and;

In support of the aforesaid experience, the Bidder shall furnish:

AND

1.0 MMT

The Bidder should have handled, including port operations and loading for despatch

In support of the aforesaid experience, the Bidder shall furnish:

of any dry bulk (solid) commodity, like

Coal, Iron ore, Fertilizers, Chemicals, Cement etc. in India, in any continuous twelve

a) Handling Experience certificate from the purchaser and;

b) Certificate in original from the Statutory Auditor(s) of the Bidder

the date of Techno Commercial bid opening.

(12) months in one or multiple contracts during the past three (3) years reckoned from

(Indian Rupees One Thousand One Hundred Forty Crore Only) or in

Net Worth of the Bidder as on the last date of the financial year immediately

as on the date of Techno-Commercial bid opening should not be less than

Crore

INR 1140

Financial Criteria for Bidder:

equivalent foreign currency.

(ii)

standalone entity basis, the un-audited unconsolidated financial statements of the

Bidder can be considered acceptable provided the Bidder further furnishes the

(i)

The average annual turnover of the Bidder in the preceding three (3) financial years

(iii)

Copies of the un-audited unconsolidated financial statements of the Bidder along

In case the Bidder is not able to furnish its audited financial statements on

preceding the date of Techno-Commercial bid opening should not be less than 100%

of its paid-up share capital.

In cases where audited results for the preceding financial year as on the date of bid

opening are not available, certification of the financial statements from a practicing

with copies of the audited consolidated financial statements of the Holding Company.

A certificate from the CEO/CFO of the Holding Company, as per the format enclosed

following documents for substantiation of its qualification:

in the bid documents, stating that the un-audited unconsolidated financial statements

form part of the Consolidated Annual Report of the Company.

Chartered Accountant shall also be considered acceptable.

turnover requirements at Para B(i) above, provided that the Net Worth of such

the Bidder would be required to furnish along with its bid, a Letter of Undertaking

irrevocable financial support for the execution of the Contract by the Bidder in case

to or more than the paid up share capital of the Holding Company. In such an event,

Holding Company as on the last day of the preceding financial year is at least equal

B(ii) above on its own, its Holding Company would be required to meet the stipulated

(iv)

In case a Bidder does not satisfy the financial criteria, stipulated at paras B(i) and/ or

as per the format enclosed in the bid documents, pledging unconditional and

from the Holding Company, supported by Board Resolution of the Holding company,

Where another Company of the group acting as the Treasury Centre is responsible

of award.

(vi)

limits shall be of the same date from all such banks.

In case certificates from more than one bank are submitted, the certified unutilized

for Treasury Management of the Bidder having combined credit/guarantee limit for

equivalent foreign currency.

the whole group, the Bidder would be required to provide a Banker’s certificate

bank balances including fixed deposits of the Bidder as on a date not earlier than 15

INR 119 Crore

(Indian Rupees One Hundred Nineteen Crore Only) or in

(v)

The un-utilized Line of Credit for fund based and non-fund based limits with cash and

than

days prior to the date of bid opening, duly certified by its Bankers, should not be less

regarding the un-utilized line of credit for fund based and non-fund based limits

the Treasury Centre, supported by a resolution passed by the Board of Directors of

Bidder would be required to furnish along with its bid, a Letter of Undertaking from

Treasury Centre. Further, Treasury Centre should certify that out of the aforesaid

(vii)

the Bidder in case of award.

the Holding Company, as per the format enclosed in the bid documents, pledging

limits certified by the Bankers, the Bidder shall have access to the line of credit of a

level not less than the amount specified at para B(v) above. In proof of this, the

together with cash and bank balances including fixed deposits available to such

unconditional and irrevocable financial support for the execution of the Contract by

considered on a combined manner for all the Consortium partners but the partners

shall be required to meet the Net Worth criteria individually. However, in case of a

B(iv) are also available to the Bidder.

Consortium of Holding Company and /or Subsidiary, the options at paras B(iii) and

specified at para B(v) above is not sufficient, a comfort letter from one of the Bankers

specified in the bid documents unequivocally stating that in case the Bidder is

awarded the Contract, the Bank would enhance the line of credit for fund based and

non-fund based limits to a level not less than the specified amounts to the Bidder or

(viii)

to the Treasury Management Centre, as the case may be, shall be acceptable.

In case the Bidder’s unutilized line of credit for fund based and non fund based limits

In case of a bid submitted by a Consortium, the turnover and line of credit shall be

reserve means all reserves credited out of the profits and share premium account but

NOTES:

i) Net Worth means the sum total of the paid up share capital and free reserves. Free

iii)

Other income shall not be considered for arriving at annual turnover.

depreciation provision and amalgamation. Further, any debit balance of Profit and

does not include reserves credited out of the revaluation of the assets, write back of

any, shall be reduced from Reserves and Surplus.

For unutilized line of credit for fund based and non fund based limits and turnover

bid opening shall be used.

indicated in foreign currency, the exchange rate as on seven days prior to the date of

ii)

Loss account and miscellaneous expenses to the extent not adjusted or written off, if

obligations. The Consortium Agreement shall be submitted along with the bid, failing

which the Bidder shall be disqualified and his bid shall be rejected.

Consortium are jointly and severally liable to the Owner to perform all the contractual

as per the format enclosed in the bid documents in which the partners of the

The Consortium Bidder shall provide, along with the bid, a Consortium Agreement,

vii)

The Consortium shall necessarily identify one of the partners as lead partner.

vi)

A firm can be a partner in only one Consortium; bids submitted by Consortium

opening.

iv)

The term 'date of bid opening' would mean the date of Techno-Commercial bid

including the same firm as partner will be rejected.

viii)

In case of Consortium, the bid security, and in the event of award to Consortium the

Cargoes (IMSBC) code MSC 84/24/Add.3

Consortium.

performance bank guarantee, shall be in the name of all the partners of the

For example, if a bidder has an experience of supplying 2 MMT in terms of the

In case Bidder submits bids for more than one package against simultaneous

Dry (bulk) solid commodity mentioned at A above means dry solid bulk cargo

ix)

tenders invited by the owner, the biddable quantity (i.e. the total Package(s) quantity

covered in Appendix 4 (page 352 to 358) of International Maritime Solid Bulk

offered by the bidders) shall not be more than 2.5 times of their supply experience.

cumulative packages quantity not more than 2.5 times of Bidder’s supply experience

bidder has submitted bids for the packages having cumulative quantity more than 2.5

times of their supply experience. In such event, only packages conforming to the

preference submitted by the Bidder.

shall be considered for opening of its Price bids in accordance with the order of

attribute under clause 25.0 A1, then it can submit bids for the packages having

Bidder shall also submit their order of preference of the packages in the aforesaid

cumulative quantity not exceeding 5 MMT against simultaneous tenders. The bidder

shall necessarily submit a declaration to this effect as per format enclosed in the

bidding documents.

format, to be considered for opening of its Price Bids, in case it is found that the

imported coal for various packages covered under one single abridged invitation for

In this context, simultaneous tenders refer to the tenders invited for procurement of

bids.

in the overall interest of the Owner.

Notwithstanding anything stated above, the Owner reserves the right to assess the

7.0

Crossed

shall have any claim arising out of such action.

companies to perform the contract, should the circumstances warrant such assessment

capabilities and capacity of the Bidder / its collaborators/ associates/ subsidiaries/ group

without assigning any reason whatsoever and in such case no bidder / intending bidder

NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation for Bids

8.0

submission of a written application and payment (non-refundable) of the cost of the

A complete set of bidding documents may be purchased by any interested Bidder on

bidding documents as mentioned at Clause 4.0 above in the form of a

In case the registered bidders who have downloaded the bidding documents require an

The bidding documents can also be downloaded from http://www.ntpctender.com on

registration and online payment (non-refundable) towards cost of bidding documents and

the downloaded documents can be used for bidding purposes.

provide TIN number at the time of purchase of bidding documents from Office of NTPC.

Prospective bidders from Uttar Pradesh (U.P) State, India are compulsorily required to

Account Payee Demand Draft in favour of NTPC Limited, New Delhi.

below in the presence of bidder’s representatives who choose to attend the bid opening.

Issuance of bidding documents to any bidder shall not construe that such bidder is

considered to be qualified. Bids shall be submitted and opened at the address given

9.0

above.

additional manual copy of the documents then such bidders shall be required to

purchased the bidding documents in his name.

purchase the manual copy of the bidding documents following the procedure detailed

In case of Consortium, at least one of the Partner of the consortium must have

INDIA, Pin-201301

Fax No: +91-120-2410215 / 2410011 or at Office

Tel. No. +91-120- 4946654 / 2410327 / 4946619

NTPC Limited, 6th Floor,

AGM (CS-III) / Manager (CS-III)

Engineering Office Complex,

Address for communication:

Distt. Gautam Budh Nagar, (U.P.),

A-8A, Sector-24, NOIDA,