(A GOVERNMENT OF INDIA ENTERPRISE)

CORPORATE CONTRACTS, NOIDA

NTPC Limited

SIMHADRI & RAMAGUNDAM POWER PLANTS

(International Competitive Bidding)

IFB No.:

Date: 28.04.2014

CS-3500/3100-010(6)-9

INVITATION FOR BIDS (IFB)

FOR

PROCUREMENT OF 2.05 MMT OF IMPORTED COAL

1.0

Destination’ basis at NTPC Power Plants – Simhadri & Ramagundam Power

NTPC Limited (hereinafter referred to as NTPC or the Owner) have requirement of

SCOPE OF WORK

2.05 MMT (+/-10%) imported coal of specifications mentioned herein, on ‘FOR

2.0

storage, port clearances, arranging Railway rakes, loading, transportation and

imported Steam Coal sourced from identified mine(s) as declared by him to

NTPC power stations at Indian Ports, arranging vessels, stevedoring, handling,

Bidders shall declare the coal mine(s) outside India from where they are

Plants through various Indian Ports. The delivery schedule and timely supply is

the essence of the contract. .

of the consignments like Customs Clearance, coordination with Ports, Railways

intending to supply coal as per specification, as per format enclosed in the

bidding documents along with their bids. The Successful Bidder shall supply

delivery at NTPC power stations. All other activities for clearing and forwarding

and any statutory authorities shall also be part of Scope of Work of the

The detailed Scope of Work shall be as per Volume - III of Bidding Documents

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NTPC intends to finance the subject package through Own Resources.

also be part of Scope of Work of the Successful Bidder. Unloading of Coal at

NTPC power stations end from Railway Wagons shall be arranged by NTPC.

coordination at load port, discharge port, Railways handling agents etc. shall

Successful Bidder. All liaison, coordination with coal mine (s) outside India,

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bidding documents, which are available for examination and sale at the address

Detailed specifications, scope of work and terms & conditions are given in the

& Time

given at paras 9.0 below and as per the following schedule:

Bidding Document No.

Pre-bid Conference

& Time

22.05.2014

From 1200 Hrs

30.04.2014 to 21.05.2014

CS-3500/3100-010(6)-9

Bidding Document Sale Date :

From 1000 Hrs to 1700 Hrs.

Bid Receipt Date & Time

Upto 05.06.2014 by 1430 Hrs.(IST)

Cost of Bidding Document

INR 2,000/- (Indian Rupees Two Thousand only)

Date & Time for opening of Price Bids shall be intimated separately to the bidders

per set for Indian Bidders and US $35 (US Dollar

Thirty Five only) per set for Foreign Bidders.

Techno-Commercial Bids shall be opened on 05.06.2014 at 1530 Hrs. (IST)

ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVELOPE SHALL

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Thousand Nine Hundred only).

RETURNED TO THE BIDDERS WITHOUT BEING OPENED.

BE REJECTED BY THE OWNER AS BEING NON-RESPONSIVE AND

ANY BID NOT ACCOMPANIED BY AN

5.0 All bids must be accompanied by Bid Security for an amount equivalent INR

9,87,16,000 /- (Indian Rupees Nine Crore Eighty Seven Lacs Sixteen Thousand

only) or in US$ 1,641,900 (US Dollars One Million Six Hundred Forty One

whose Techno-Commercial Bid are found to be acceptable.

QUALIFYING REQUIREMENT FOR BIDDERS

hereunder as per Clauses A and B;

The Bidder can be an individual firm meeting the qualifying requirements stipulated

Criteria Requirement mentioned at Clause B except for the Net worth criteria

The Consortium shall necessarily identify one of the Partners as lead Partner who

Requirement mentioned at Clause A1 or Clause A2 or at least 25% of the Financial

mentioned at Clause B (ii).

Each partner of Consortium shall meet at least 25% of Technical Criteria

The Bidder can be a Consortium of maximum three (03) firms meeting the

qualifying requirements stipulated hereunder as per Clauses A and B collectively.

Technical Criteria for Bidder:

lead partner shall have to meet at least 51 % of the remaining Technical Criteria.

In case, lead partner of Consortium meets on its own, at least 51% of only one of

the Technical Criteria mentioned at clause A1 or A2, then one partner other than

Clause B except for the Net worth criteria mentioned at clause B(ii).

clause A1 and Clause A2 and at least 51% of Financial Criteria mentioned at

shall meet on its own at least 51% of one of the Technical Criteria mentioned at

The Bidder should have imported / exported and supplied a minimum of

0.9 MMT

of any dry bulk (solid) commodity, like Coal, Iron ore, Fertilizers, Chemicals,

Cement etc. of origin other than India to any firm, in any continuous twelve (12)

the date of Techno Commercial bid opening.

months in one or multiple contracts during the past three (3) years reckoned from

of any dry bulk (solid)

b) Certificate in original from Statutory Auditor(s) of the Bidder

AND

The Bidder should have handled, including port operations and loading for

a) Supply Experience certificate from purchaser and;

In support of the aforesaid experience, the Bidder shall furnish:

a) Handling Experience certificate from the purchaser and;

b) Certificate in original from the Statutory Auditor(s) of the Bidder

In support of the aforesaid experience, the Bidder shall furnish:

continuous twelve (12) months in one or multiple contracts during the past three

despatch through Indian Railways, a minimum of

0.9 MMT

(3) years reckoned from the date of Techno Commercial bid opening.

commodity, like Coal, Iron ore, Fertilizers, Chemicals, Cement etc. in India, in any

Net Worth of the Bidder as on the last date of the financial year immediately

preceding the date of Techno-Commercial bid opening should not be less than

100% of its paid-up share capital.

(ii)

Financial Criteria for Bidder:

(i)

The average annual turnover of the Bidder in the preceding three (3) financial

INR 933 Crore

in equivalent foreign currency.

than

years as on the date of Techno-Commercial bid opening should not be less

(Indian Rupees Nine Hundred Thirty Three Crore Only) or

In case the Bidder is not able to furnish its audited financial statements on

(iii)

enclosed in the bid documents, stating that the un-audited unconsolidated

financial statements form part of the Consolidated Annual Report of the

along with copies of the audited consolidated financial statements of the

standalone entity basis, the un-audited unconsolidated financial statements of

Copies of the un-audited unconsolidated financial statements of the Bidder

Company.

the Bidder can be considered acceptable provided the Bidder further furnishes

the following documents for substantiation of its qualification:

A certificate from the CEO/CFO of the Holding Company, as per the format

Holding Company.

of bid opening are not available, certification of the financial statements from a

year is at least equal to or more than the paid up share capital of the Holding

In case a Bidder does not satisfy the financial criteria, stipulated at paras B(i)

the stipulated turnover requirements at Para B(i) above, provided that the Net

Worth of such Holding Company as on the last day of the preceding financial

practicing Chartered Accountant shall also be considered acceptable.

(iv)

In cases where audited results for the preceding financial year as on the date

its bid, a Letter of Undertaking from the Holding Company, supported by Board

Resolution of the Holding company, as per the format enclosed in the bid

Company. In such an event, the Bidder would be required to furnish along with

and/ or B(ii) above on its own, its Holding Company would be required to meet

unutilized limits shall be of the same date from all such banks.

Crore Only) or in equivalent foreign currency.

In case certificates from more than one bank are submitted, the certified

Bankers, should not be less than

earlier than 15 days prior to the date of bid opening, duly certified by its

cash and bank balances including fixed deposits of the Bidder as on a date not

execution of the Contract by the Bidder in case of award.

INR 99 Crore

(Indian Rupees Ninety Nine

documents, pledging unconditional and irrevocable financial support for the

The un-utilized Line of Credit for fund based and non-fund based limits with

(v)

(vi)

responsible for Treasury Management of the Bidder having combined

Centre should certify that out of the aforesaid limits certified by the Bankers,

Where another Company of the group acting as the Treasury Centre is

provide a Banker’s certificate regarding the un-utilized line of credit for fund

amount specified at para B(v) above. In proof of this, the Bidder would be

credit/guarantee limit for the whole group, the Bidder would be required to

Centre, supported by a resolution passed by the Board of Directors of the

required to furnish along with its bid, a Letter of Undertaking from the Treasury

based and non-fund based limits together with cash and bank balances

the Bidder shall have access to the line of credit of a level not less than the

including fixed deposits available to such Treasury Centre. Further, Treasury

Holding Company, as per the format enclosed in the bid documents, pledging

unconditional and irrevocable financial support for the execution of the Contract

In case of a bid submitted by a Consortium, the turnover and line of credit shall

amounts to the Bidder or to the Treasury Management Centre, as the case

may be, shall be acceptable.

(viii)

be considered on a combined manner for all the Consortium partners but the

partners shall be required to meet the Net Worth criteria individually. However,

by the Bidder in case of award.

(vii)

In case the Bidder’s unutilized line of credit for fund based and non fund based

limits specified at para B(v) above is not sufficient, a comfort letter from one of

the Bankers specified in the bid documents unequivocally stating that in case

for fund based and non-fund based limits to a level not less than the specified

the Bidder is awarded the Contract, the Bank would enhance the line of credit

in case of a Consortium of Holding Company and /or Subsidiary, the options at

paras B(iii) and B(iv) are also available to the Bidder.

i) Net Worth means the sum total of the paid up share capital and free reserves.

debit balance of Profit and Loss account and miscellaneous expenses to the

assets, write back of depreciation provision and amalgamation. Further, any

ii)

account but does not include reserves credited out of the revaluation of the

NOTES:

Free reserve means all reserves credited out of the profits and share premium

extent not adjusted or written off, if any, shall be reduced from Reserves and

Surplus.

For unutilized line of credit for fund based and non fund based limits and

iii)

Other income shall not be considered for arriving at annual turnover.

The Consortium shall necessarily identify one of the partners as lead partner.

The Consortium Bidder shall provide, along with the bid, a Consortium

vi)

including the same firm as partner will be rejected.

A firm can be a partner in only one Consortium; bids submitted by Consortium

vii)

prior to the date of bid opening shall be used.

iv)

turnover indicated in foreign currency, the exchange rate as on seven days

The term 'date of bid opening' would mean the date of Techno-Commercial bid

opening.

Agreement, as per the format enclosed in the bid documents in which the

Cargoes (IMSBC) code MSC 84/24/Add.3

covered in Appendix 4 (page 352 to 358) of International Maritime Solid Bulk

partners of the Consortium.

Dry (bulk) solid commodity mentioned at A above means dry solid bulk cargo

ix)

viii)

perform all the contractual obligations. The Consortium Agreement shall be

In case of Consortium, the bid security, and in the event of award to

his bid shall be rejected.

partners of the Consortium are jointly and severally liable to the Owner to

submitted along with the bid, failing which the Bidder shall be disqualified and

Consortium the performance bank guarantee, shall be in the name of all the

effect as per format enclosed in the bidding documents.

Bidder shall also submit their order of preference of the packages in the

found that the bidder has submitted bids for the packages having cumulative

aforesaid format, to be considered for opening of its Price Bids, in case it is

In case Bidder submits bids for more than one package against simultaneous

tenders invited by the owner, the biddable quantity (i.e. the total Package(s)

quantity offered by the bidders) shall not be more than 2.5 times of their supply

packages having cumulative quantity not exceeding 5 MMT against

experience. For example, if a bidder has an experience of supplying 2 MMT in

terms of the attribute under clause 25.0 A1, then it can submit bids for the

bids in accordance with the order of preference submitted by the Bidder.

simultaneous tenders. The bidder shall necessarily submit a declaration to this

packages conforming to the cumulative packages quantity not more than 2.5

times of Bidder’s supply experience shall be considered for opening of its Price

quantity more than 2.5 times of their supply experience. In such event, only

In this context, simultaneous tenders refer to the tenders invited for

capabilities and capacity of the Bidder / its collaborators/ associates/ subsidiaries/

procurement of imported coal for various packages covered under one single

Notwithstanding anything stated above, the Owner reserves the right to assess the

abridged invitation for bids.

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NTPC reserves the right to reject any or all bids or cancel/withdraw the Invitation

group companies to perform the contract, should the circumstances warrant such

assessment in the overall interest of the Owner.

Account Payee Demand Draft in favour of NTPC Limited, New Delhi.

Office of NTPC.

for Bids without assigning any reason whatsoever and in such case no bidder /

intending bidder shall have any claim arising out of such action.

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on submission of a written application and payment (non-refundable) of the cost of

A complete set of bidding documents may be purchased by any interested Bidder

the bidding documents as mentioned at Clause 4.0 above in the form of a

Crossed

The bidding documents can also be downloaded from http://www.ntpctender.com

on registration and online payment (non-refundable) towards cost of bidding

documents and the downloaded documents can be used for bidding purposes.

required to provide TIN number at the time of purchase of bidding documents from

Prospective bidders from Uttar Pradesh (U.P) State, India are compulsorily

In case the registered bidders who have downloaded the bidding documents

Issuance of bidding documents to any bidder shall not construe that such bidder is

bid opening.

considered to be qualified. Bids shall be submitted and opened at the address

given below in the presence of bidder’s representatives who choose to attend the

required to purchase the manual copy of the bidding documents following the

require an additional manual copy of the documents then such bidders shall be

procedure detailed above.

In case of Consortium, at least one of the Partner of the consortium must have

purchased the bidding documents in his name.

9.0

Address for communication:

Tel. No. +91-120- 4946604 / 2410578 /

INDIA, Pin-201301

4948630

Fax No: +91-120-2410215 / 2410011 or at Office

NTPC Limited, 6th Floor,

AGM (CS-III) / Asst. Manager (CS-III)

Engineering Office Complex,

Distt. Gautam Budh Nagar, (U.P.),

A-8A, Sector-24, NOIDA,