Mandatory Information

INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR)

(CONTRACTS & MATERIALS DEPARTMENT)

NOTICE INVITING TENDERS

APCPL invites sealed bids for its INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR from reputed contractors/agencies who fulfill the Qualifying requirements for under mentioned package.

Sl. No.	Description	Package No.	Estimated Value (Rs)	Cost of Bid document        EMD (in Rs)	Bid Opening Date (Technical  bid only)	Completion Period
01	Annual Job contract for Maintenance of Conveyor Belts in Coal Handling Plant at IGSTPP-Jharli, Jhajjar	CRN-1332	28.34 Lakh	1275/-     63,000/-	08.05.2014	12 Months

NOTE:    I.    The bid documents shall be on sale from 01.04.2014 and last date of sale of Bid Documents is 22.04.2014 (up to 16.00 Hrs).

  II.    Cost of Tender documents shall be in the form DD/Pay Order payable at Jharli/Bahadurgarh, in favor of "APCPL".

QUALIFYING REQUIRMENT (QR)

Bidders should meet the QRs stipulated here under:

PART- A

1)      The bidder should have experience of "Conveyor Belt replacement, belt jointing, pulley lagging, belt edge repairing".

2)      The bidder must have executed the above similar work (as Sl. No. 01 above) either of the following values during last seven (07) years ending last day of month previous to the date of bid opening:

i.      One similar completed work as above (Sl. No. 01), consisting not less than Rs. 25.19 Lakhs.

OR

ii.    Two similar completed works as above (Sl. No. 01), consisting not less than Rs. 15.75 Lakhs, each.

OR

iii.  Three similar completed work as above (Sl. No. 01), consisting not less than Rs. 12.60 Lakhs, each.

3)      The average annual turnover of the bidder in preceding three (3) financial years as on the date of bid opening shall not be less than Rs. 31.49 Lakhs.

4)      The bidder should have a valid Provident Fund Code Registration number of their establishment with the Regional Provident Fund Commissioner (RPFC)

5)      The word executed means that the bidder should have achieved the progress specified in the QR even if the total contract is not completed/ closed and the same shall be supported by the documentary evidence..

PART - B

GENERAL REQUIREMENTS:

1.0              The bidder should have PAN and Service Tax registration no. It may be clearly noted that first payment shall be released only after submission of these documents.

2.0              Bid documents can be obtained from the address given at para 18.0 on any working day between       9.00 hrs. to 18.00 hrs. during the bid document sale period.  A request on bidder's own letterhead along with cost of bid document (Non-refundable) in the form of Demand Draft is to be submitted for obtaining the bid documents. Offers are to be submitted in two parts latest by 14.30 hrs. of Bid Opening Date as per details given below under the heading " TENDER SUBMISSION "

3.0              Cost of bid documents shall be in the form of Demand Draft only and should be drawn in favor of APCPL, payable at Jharli/Bahadurgarh (Haryana).

4.0              TENDER  SUBMISSION:

4.1       Tender will be submitted in 'THREE' separate sealed envelopes as below.  All the envelopes should be numbered clearly and super scribed with our NIT Number, Date, Bid Opening Date and Bidder's name and address. 

Envelope-I:

It shall contain EMD (Earnest Money Deposit / Bid Guarantee) and Letter of Undertaking (LOU).

Envelope-II:

It shall consist of QR (Qualifying Requirements) documents (with Work Completion certificate) / Technical offer, Proof of having PF code, format for Technical deviation.  If PAN, Service Tax registrations are already available, same may be enclosed along with offer.

Envelope-III: It shall consist of Price Bid including commercial deviation, if any.

4.2       Above three envelopes shall be put in the one bigger envelope  clearly super scribing NIT details, Name of Work,   Bid Opening Date and bidder's address and  shall be submitted upto 14.30 hours on schedule date indicated as above.

4.3       For fulfilling the Qualifying requirement, intending bidder shall be required to submit the following documents alongwith their technical bid :

(i)  Annual Report, Balance Sheet and Profit & Loss Account of at least three financial year as mentioned in Qualifying Requirement PART-A.

(ii)   Copies of Work Orders/Award Letters containing awarded value, detail scope of work/Terms & conditions/Bill of Quantities and proof of execution/completion certificate as per Qualifying Requirement.

(iii)  Firms documents like Memorandum & Articles of association/ Partnership/ Proprietorship deed / certificate of Incorporation etc with latest amendment/changes if any.

(iv)  Permanent Account Number (PAN), Sales Tax & Service Tax Registration Number.

5.0       TENDER OPENING

5.1       First Part of Bid Opening:

A)     Envelope-I:   EMD and Letter of Undertaking (LOU) will be opened at 15.00 hours on the day set for submission of respective tenders.

B)     Envelope-II:  QR documents / Technical offer   shall be opened on the same day only of the bidders whose EMD and Letter of Undertaking are found in order.

NOTE:

(i)    All the supporting documents should be self certified.

(ii)   Issuance of tender documents does not automatically mean that the bidders are considered qualified. APCPL shall evaluate the qualifying requirements of each bidder as per NIT after opening of Technical Bid and the Price Bid of the bidder who is not meeting the qualifying requirements shall not be opened and the Price Bid shall be returned to the bidder without being opened.

(iii) Bids not accompanied with requisite bid guarantee (EMD) in a separate sealed envelope or bids accompanied by bid guarantee of inadequate value shall not be entertained. In such cases bids shall be returned to the bidders without being opened.

5.2       Second Part of Opening:

            Envelope-III: The commercial bids of only those parties shall be opened who meet qualifying requirements.  It shall be opened on a fixed date which will be intimated separately to only those parties who qualify in line with the qualifying requirements.

6.0       Tenders will be opened in presence of bidders, who may wish to be present.

7.0       APCPL takes no responsibility for delay, loss or non-receipt of tender documents sent by post/courier.

8.0       APCPL reserves the right to assess the capability and capacity of the bidders. Intending bidders are advised to visit the APCPL/IGSTPP site to familiarize themselves with nature and quantum of work and site conditions.

9.0       The bidders meeting the qualifying requirements may be considered for registration / enlistment for similar requirements in future for a period of three years.

10.0     Tender papers are not transferable.

13.0     If the bid guarantee is in the form of Bank guarantee (BG), the Bank should be from the list of bank whose bank guarantee is acceptable to APCPL and should be checked WHETHER THE STAMP PAPER FOR THE BANK GUARANTEE IS PURCHASED IN THE NAME OF THE BID GUARANTEE ISSUING BANK AND THE BANK GUARANTEE SHOULD BE SUBMITTED IN SPECIFIED FORMAT ONLY ALONG WITH BANK GUARANTEE VERIFICATION CHECK LIST.  The Bank Guarantee verification check list should have filled, signed and stamped by the bidder.  The format of Bank Guarantee & Bank Guarantee verification check list is available with tender documents.

14.0    APCPL reserves the right to extend the date for submission & opening of bids without assigning any reason thereof at its sole discretion.

15.0   Notwithstanding anything stated above, the owner reserves the right to assess the bidder's capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of APCPL and decision of APCPL in this regard shall be final.

16.0     APCPL reserves the right to accept or reject any or all tenders without assigning any reasons thereof.  In such circumstances, EMD only shall be returned without any additional financial liability to APCPL.

17.0     Small Scale Industries registered with NSIC/SSIDC (registered in Haryana) shall be exempted from payment of cost of Tender Documents and Earnest Money Deposit (EMD) subject to submission of copy of valid registration giving details, monetary limits.     

18.0     Addl. General Manager(C&M)

INDIRA GANDHI SUPER THERMAL POWER PROJECT

            ARAVALI POWER COMPANY PRIVATE LIMITED

P.O. - Jharli, Dist.  - Jhajjar, HARYANA - 124 141

PHONE NO:  01251-266211/266223  /266334 FAX NO:  01251-266202 / 266266

            Email:  rkdarbari@ntpc.co.in and mohanlal@ntpc.co.in