Mandatory Information

(INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR)

(CONTRACTS & MATERIALS DEPARTMENT)

NOTICE INVITING TENDERS

NIT No. : - APCPL- IGSTPP/C&M/NIT- 29                                                                            Dated:  14.03.2014

APCPL invites sealed bids for its INDIRA GANDHI SUPER THERMAL POWER PROJECT, JHAJJAR from reputed contractors/agencies who fulfill the Qualifying requirements for under mentioned package.

Sl. No	Description	Package No.	Est. Value (Rs Lacs)	Cost of Bid document       EMD (in Rs)	Bid Opening Date   (Technical  bid )	Completion Period
01	Annual Maintenance Contract for Bottom Ash & Ash disposal system at IGSTPP-Jharli, Jhajjar.	CRN-1327	32.30	1,275.00     72,000.00	13.05.2014	12 Months

NOTE:      I.  The bid documents shall be on sale from 01.04.2014 and last date of sale of Bid Documents is -22.04.2014  (up to 16.00 Hrs).

  II.    Cost of Tender documents shall be in the form DD/Pay Order payable at Jharli/Bahadurgarh, in favor of "APCPL".

QUALIFYING REQUIRMENT

Bidders should meet the QRs stipulated here under:

PART- A.       

1)      The bidder should have executed directly under owner (i.e. end user) or under PSU or its Joint Venture Company/Govt. or Semi Govt. Department, the work(s) of 'Erection/Maintenance/Overhauling in Ash Handling System/Boiler and Auxiliaries/Turbine and Auxiliaries' in coal based thermal power plant .

2)      Bidder must have executed the work ( as sl. No .1 above) either of the following values during last  Seven ( 07 )  years ending with the last date of the month previous to the date of bid opening:

i.        One similar completed work as above (S.No -1)  , costing  not less than Rs. 28.72 Lacs.   

                                          OR

ii.      Two  similar completed works as above (S.No -1)  , costing not less than Rs. 17.95 Lacs  each.

                                          OR

iii.    Three similar completed works as above (S.No -1)  , costing not less than Rs. 14.36 Lacs  each.

3)      The bidder should have a valid Provident Fund Registration number of their establishment with the Regional Provident Fund Commissioner (RPFC).

4)      Word executed means the bidder should have achieved the progress specified in the QR even if the total contract is not completed/closed and the same shall be supported by the documentary evidence.

5)    The average annual  turnover of the bidder in preceding three (3)  financial years   (as on date of bid opening shall not be less than Rs. 35.89 lacs.

PART- B 

 GENERAL REQUIREMENTS:

1.0              The bidder should have PAN and Service tax registration no. It may be clearly noted that first payment shall be released only after submission of these documents.

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      NIT No. APCPL/C&M/CS- NIT- 29                                                                              Dated: 14/03/2014

2.0              Bid documents can be obtained from the address given at 21.0 on any working day between 9.00 hrs. to 18.00 hrs. during the bid document sale period.  A request on bidder's own letterhead along with cost of bid document (Non-refundable) in the form of DD/Pay Order is to be submitted for obtaining the bid documents.  Offers are to be submitted in two parts latest by 14-30 hrs of bid opening dates as indicated as above in the table.

3.0              DD / Pay Order should be drawn in favor  of  APCPL, payable at  Jharli / Bahadurgarh

4.0       TENDER SUBMISSION:

4.1       Tender will be submitted in 'THREE' separate sealed envelopes as below: All the envelopes should be numbered clearly and super scribed our NIT number, date, Bid opening Date and bidder's name and address.  All three   envelopes may be enclosed in a single envelope, however bidder should mention the related details on this envelope.

Envelope-I shall contain EMD (Earnest Money Deposit / Bid Guarantee) and letter of undertaking.

Envelope-II shall consist of QR (Qualifying Requirements) documents, Technical offer and proof of having PF code. If   PAN, Service Tax registration is already available, same may be enclosed along with.

Envelope-III shall consist of Price Bid including commercial deviation, if any.

4.2       Above three envelopes enclosed in the one envelop clearly super scribing NIT details shall be submitted by the bidder up to 14.30 hours on schedule date.

4.3  For fulfilling the Qualifying Requirements, intending bidder shall be required to submit the following

      documents along with their technical bid .

a)            EMD & LOU (Letter of Undertaking) in prescribed forms.

b)      IT returns filed/Annual Report (Balance Sheet and Profit & Loss Account) of last three financial     years/any     other documents showing Turnover.

c)      Copies of Work Orders/ Award Letters covering awarded value, detailed scope of work/terms & conditions/ bill of Quantities along with proof of execution/completion certificate as per above Qualifying Requirement. The bidder shall provide the reference list with contact address.

d)       Firm's documents like Memorandum & Articles of association/ Partnership/ Proprietorship Deed/Certificate of Incorporation etc., with latest changes if any.

e)       Permanent Account Number (PAN), Sales tax/Service Tax Registration Numbers.

 5.0      TENDER OPENING

5.1       First Part of Opening:

A)        Envelope-I (EMD) and letter of undertaking will be opened at 15.00 hours on the day set for submission of respective tenders.

B)        Envelope-II (QR documents / Technical offer) shall be opened on the same day only of the bidders whose EMD and letter of undertaking are found in order.

Note:

(i)              All the supporting documents should have certified / at least attested by the bidder.

 (ii)       In case the bidder fails to submit the documents in support of meeting the qualifying requirements (QR), the offer shall be liable for rejection.   Offer of the bidder not fulfilling the QR shall be rejected and their commercial bid shall be returned.

 5.2      Second Part of Opening:

            Envelope-III, The commercial bids of only those parties shall be opened who meets qualifying requirements.   It shall be opened on a fixed date which will be intimated separately to only those parties who qualify in line with the qualifying requirements.

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NIT No. APCPL/C&M/CS- NIT- 29                                                                                 Dated: 14/03/2014

6.0       Tenders shall be opened in presence of bidder/s, who may wish to be present.

7.0       APCPL reserves the right to reject or accept any tender without giving any reason.

8.0      APCPL takes no responsibility for delay, loss or non-receipt of tender documents sent by   post/courier.

9.0        APCPL reserves the right to assess the capability and capacity of the bidders. Intending parties are advised to visit the APCPL/IGSTPP site to familiarize themselves with nature and quantum of work and site conditions.

10.0               Tender papers are not transferable.

12.0     The work executed means that the bidder should have achieved the progress specified in the Q.R. even if the total contract is not completed / closed.   The same shall be supported by documentary evidence issued by the owner.

13.0     The bidder should either be a company Registered under the Companies Act 1956 or a partnership / proprietorship firm.

14.0     Bid not accompanied with requisite bid guarantee in a separate sealed envelope or bids accompanied by bid guarantee of inadequate value shall not be entertained. In such cases bids shall be returned to the bidders without being opened.

15.0     If the bid guarantee is in the form of Bank guarantee (BG), the bank should be from the list of bank whose bank guarantee is acceptable to APCPL and should be checked WHETHER THE STAMP PAPER FOR THE BANK GUARANTEE IS PURCHASED IN THE NAME OF THE BID GUARANTEE ISSUING BANK AND THE BANK GUARANTEE SHOULD BE SUBMITTED IN SPECIFIED FORMAT ONLY ALONG WITH BANK GUARANTEE VERIFICATION CHECK LIST.    The Bank Guarantee verification check list should have filled, signed and stamped by the bidder.   The format of Bank Guarantee & Bank Guarantee verification check list is available with tender documents.

16.0     APCPL reserves the right to extend the date for submission & opening of bids without assigning any reason thereof at its sole discretion. 

17.0     Issuance of tender documents does not automatically mean that the bidders are considered qualified.  APCPL shall evaluate the qualifying requirements of each bidders as per NIT after opening of Technical Bid and the bids of the bidder who is not meeting the qualifying requirements shall not be opened and the price bid shall be returned to the bidder without being opened.

18.0     Not withstanding anything stated above, the owner reserves the right to assess the bidder's capability and capacity to perform the contract, should the circumstances warrant such assessment in the overall interest of APCPL Ltd and decision of APCPL in this regard shall be final.

19.0     APCPL reserves the right to accept or reject any or all tenders without assigning any reasons thereof.  In such circumstances, EMD only shall be returned without any additional financial liability to APCPL Limited.

20.0     Small Scale industries registered with NSIC/SSIDC (Registered in Haryana) shall be exempted from payment of cost of tender documents and Earnest Money Deposit (EMD) subject to submission of copy of valid registration giving details, monetary limits.

ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY IN A SEPARATE SEALED ENVLOPE SHALL BE REJECTED BY THE APCPL AS BEING NON -RESPONSIVE AND RETURNED TO THE BIDDERS WIHOUT BEING OPENED.

21.0     Addl. General Manager(C&M)

INDIRA GANDHI SUPER THERMAL POWER PROJECT

            ARAVALI POWER COMPANY PRIVATE LIMITED

P.O. Jharli, Dist. Jhajjar, HARYANA 124141

PHONE NO:  01251-266211/266213/266334     FAX NO:  01251-266202/266266

            Email:  debijitkar@ntpc.co.in  ,  rkdarbari@ntpc.co.in and mohanlali@ntpc.co.in

                                                   Page 3 of 4

CHECK LIST FOR QUALIFYING REQUIREMENTS

Name of Work: "Annual Maintenance Contract for Bottom Ash & Ash disposal system" at IGSTPP

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