NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

PROJECTS IN CG & MP STATES ( WR-II REGION)

SUPPLY OF VARIOUS MATERIALS TO NTPC'S PLANTS, OFFICES & NEW

Date: 14.03.2014

Western Region II

NOTICE INVITING APPLICATION (NIA) FOR ENLISTMENT OF SUPPLIERS FOR

NTPC Limited ( A Government of India Enterprises ) is India's largest power utility with an

1.0 INTRODUCTION

installed capacity of 42964 MW (As on date) through 17 coal based,7 gas/liquid fuel & 7 joint

venture/ subsidiary power stations.

installed capacity of 9840 MW at stations Korba, Vindhyachal and Sipat Super Thermal Power

plants and upcoming projects of capacity 13030 MW at Vindhyachal, Lara, Barethi, Khargone and

Rajgarh (Solar) in the states of Chhattisgarh and Madhya Pradesh, we are in the process of

enlisting vendors both domestic and international. The requirement of spares and consumables for

the vendors.

To meet the spares and consumables requirement of Western Region II, NTPC Ltd, which has an

Western Region-II with head quarter at Raipur was formed in year 2011,to oversee the operation

of plants / projects in the state of Chattisgarh & Madhya Pradesh, .

this huge capacity power plants of total capacity 22870 MW offers major business opportunity to

2.0 SCOPE :

Anhydrous Ammonia Gas In 60 Kg Cylinder, Cast basalt pipes & fittings, CEP Basket Suction

gas cylinders: Oxygen, DA & Hydrogen, Fire extinguishers, Fire fighting hoses, Fire fighting brass

Distribution transformers, Electrical insulating mat, Electrical panels & distribution boards, Empty

ABT energy meter, APH baskets 200MW, APH baskets 500MW, Ash handling system spares ,

The scope of this NIA is to enlist pre-qualified vendors for procurement of materials covered in

following group of ( to be termed as Material Enlistment Group )

Strainer, CHP fabrication items, cooler assembly, cotton waste, Crushed ballast, Crusher hammer,

scaffolding, Polythene sheet, Power transformers, Resistance box, Silica Gel, Skirt rubber, SS /

Milling Machine-Vertical, Lathe Machine, Column Drill Machine, Shaper Machine, Power

Alloy steel fabrication item as per drawing for boiler area /ash handling system etc, SS Wire net,

Synthetic air filters, Telephone cable, Wireless Data transmission system, Work shop machines :

spray nozzles, Flow meters / Flow switches /Flow transmitter, Freon Gas, Galvanized gratings,

General Fabrication (MS) items as per drawing for boiler area /ash handling system etc.,GI wire

mesh, HDPE pipes, High mast Lighting system, HT trailing cable, Industrial heater element, LT

coal pulverizer of 200 MW & Above capacity plant, grinding balls for tube mill, Resin Bonded

trailing cable, Marking cloth, Mill wear parts (grinding roll & bullring segment) for vertical type

Mineral Wool Mattress, OFC telephone cable, Oil filtration machine, Package substation, Pipe

Hacksaw Machine, Slotting Machine

Western Region II

Enlistment Groups (MEG) for which vendor enlistment is required & the qualifying

requirement(QR) for each Material Enlistment Group(MEG) is uploaded on this website in three

Applicant who wishes to participate in the enlistment shall satisfactorily establish that he fulfills

the Qualifying requirements stipulated for the enlistment group. For this the detail of Material

3.0 ELIGIBILITY CRITERIA (QUALIFYING REQUIREMENT)

NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

The enlistment will be done by receiving applications and documents online through the website

www.ntpcwr2vendorenlist.com

Date: 14.03.2014

sheets. The respective QR sheet also indicate the list of items being procured in the material

In some of the MEG, there are more than one category for enlistment (A,B,C----), If any vendor

Alternatively bidders may apply for all categories in the MEG.

However if the vendor is not interested for enlistment for lower value categories, they may

separately intimate us through e-mail on follows:

found qualified for the highest category, they will be automatically qualified for lower categories.

procured from enlisted vendors.

procurement of these items / material codes only. All items falls under respective MEG shall be

wants to apply for all categories, they may complete the QR for highest category. If they are

enlistment group. However this item list is indicative & enlistment shall not be restricted for

vendors who meet the QR shall be enlisted.

The applications received by this cut off date shall be evaluated with respect to the QR and those

APPLICATION (NIA) f

or online enlistment.

jcnarayanappa@ntpc.co.in

uhgokhe@ntpc.co.in

Prospective vendors who are interested to have business with NTPC & meeting qualifying

requirement of this NIA, may submit online application and upload the required documents /

credential towards meeting the QR before a cut off date notified in the

NOTICE INVITING

Interested vendors may open the website (

The application received from vendor who is already banned / under suspension of business in

NTPC shall not be considered.

4.0 INSTRUCTION TO THE APPLICANTS

and password of their own. The page opened shall show the details required which should be

instructions there in.

to the the vendor for authentication & activation. Vendors shall log in to the website with this ID

How to fill the application for enlistment:

correctly filled in and scanned copies of required documents should be uploaded as per the

and

How to apply?:

www.ntpcwr2vendorenlist.com)

Western Region II

NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

evaluation of financial & technical credentials submitted with the application form.

documents asked for (credentials). Enlistment of vendors shall be done based on the

Date: 14.03.2014

i) Company information ( Part-I)

1. Vendors are requested to fill in the application form carefully and submit the relevant

2. The information required are

ii) Product, capability & experience information and documents as mentioned

In the Qualifying requirements (QR) for each material enlistment group

(Part-II)

mentioned from where correspondences will be made and offers / bids will be submitted

in case of future tenders.

4. The applicant is required to correctly select the Material Enlistment Group (MEG) for

which they intend to get enlisted. They should read the QR for enlistment for this material

group carefully and upload the signed & scanned copy of the documents required towards

3. Full name of the company as registered should be mentioned. The address of company be

iii) Declaration form for certification /Declaration on Fraud prevention policy / EFT

form

signatory.

the application form must be filled and authenticated by signature & Seal of authorized

enlistment is liable for rejection. A check-list of documents which have to be attached with

7. Fees/ Charges : There will be no fee applicable for issuing the Application Form or the

6. Documents which are mandatory must be uploaded, failing which the application for

signatory of the vendor seeking enlistment with company Seal and the scanned copy of the

same shall be uploaded on line.

5. Each page of the application documents shall be signed & stamped by the authorized

meeting the QR.

well as to accept / reject all applications in full or part without assigning any reason

9. NTPC reserves the right to verify the authenticity of the information furnished as

there of. No correspondence / queries will be entertained in this regard.

submitted. If it is established at any time during the evaluation of the credentials or later

8 Vendors are advised to ensure the correctness & authenticity of all the documents

that the information furnished is false or incorrect, the vendor shall be liable for

cost of application document.

black-listing / banning of business dealings / any other punitive action deemed fit.

11. The application documents to be filled & signed by authorised person of the Firm/Company.

10.

Incomplete application are liable for rejection.

The prospective vendors may submit their on line application dully filled along with scanned

Online Documents:

copies of credentials on NTPC web site (

) latest by 09

NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

Date: 14.03.2014

5.0 LAST DATE OF RECEIPT OF COMPLETED APPLICATION:

Western Region II

All applications received till this date shall be considered for enlistment against this NIA.(Even

www.ntpcwr2vendorenlist.com

after submission, if the vendor wants to modify the data, replace/submit other documents, they can

.05.2014

(TO BE EXECUTED ON NON-JUDICIAL STAMP PAPER OF RS. 50/-)

Vendor has to send hard copy of following documents in the format given in website at Part-III on

or before 09.05.2014 :-

1. Letter of Undertaking

Offline Documents:

do so till the cut off date after which the system shall not accept any change). Online system will

not allow submission of application after the specified expiry date and time. Make sure that the

submission of application is completed well in advance of the time specified.

(TO BE EXECUTED ON NON-JUDICIAL STAMP PAPER OF RS. 50/-)

Hard copy of Letter of Undertaking & Power of attorney duly signed to be sent along with Power of attorney

2. Power of attorney

MIG:

NIT No-

MP STATES ( WR-II REGION)

OF VARIOUS MATERIALS TO NTPC'S PLANTS, OFFICES & NEW PROJECTS IN CG &

Letter of Undertaking & Power of attorney for ENLISTMENT OF SUPPLIERS FOR SUPPLY

by post/courier on above address so as to reach on or before 09.05.2014 (preferably). Without receipt of

original LOU & Power of attorney Letter of enlistment even if found qualified shall not be issued.

The envelope containing the Letter of Undertaking & Power of attorney shall be marked as under

of NTPC within western region-II, they should mention so in their application.

7.0 EVALUATION OF APPLICATION & CREDENTIALS:

For distribution of vendor enlistment work, the vendor enlistment for different Material enlistment

From------------------(Name of company)

6.0 OPTION FOR ENLISTMENT AT ONE OR MORE PLANTS:

This notice is for enlistment applicable to all the plants/projects of NTPC within western region-II

(Vindhyachal, Korba, Sipat, Lara, Gadarwara, Barethi, Khargone, Rajgarh and WR-II Hqtrs.).

However, if any vendor wants enlistment for one or more places, instead of all the plants/projects

plants. The material enlistment group with the code starting with K (Eg. K01) will be processed by

power plants.

groups will be processed by the three stations Korba, Vindhyachal and Sipat Super Thermal power

Korba, V (Eg V01) will be processed by Vindhyachal and S (Eg S01) will be processed by Sipat

NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

Date: 14.03.2014

the nodal officer for any clarification / correspondence in respect of the Material Enlistment Group

Western Region II

of items mentioned against that plant. Address of the plants where evaluation shall be done and

follows:

the plant as indicated against each group of items. AGM(C&M)-I/c of the respective plant shall be

The evaluation of credentials for enlistment of vendors for the group of items, shall be done by

the respective nodal officer & Co-ordinator from regional headquarter office at Raipur is as

OFFICE/

WRHQ-2

VINDHYACHAL

KORBA

SIPAT

(WRHQ-II) 4th

Sipat Super Thermal

Jamnipali

ADDRESS NTPC LIMITED, NTPC LIMITED,

Floor, Magneto

GE Road, N.H. 6, (M.P.) ,

Dist- Korba (C.G.)

Western Region

Power Station,

Thermal Power

Headquarter

Offizo, Labhandi, Dist- Singrauli

Vindhyachal Super Korba Super

G.M (C&M)

PLANT

OFFICE

NTPC LIMITED,

HOD

NTPC LIMITED,

A.G.M (C&M)-I/C A.G.M (C&M)-I/C A.G.M (C&M)-I/C

Thermal Power

PO-Vikas Bhavan, Dist-Bilaspur (C.G.)

PO-Ujwal Nagar

Pin-495555

Pin -495450

Station,

PO- Vindhyanagar

Station,

06/07/09/22/53

Pin-486885

PHONE

0771-254405/

07759-237111/

Raipur(CG)

MOBILE / 9425823241

9425823412

9425219537

0771-2544550

9425281470

bkagrawal01@ntpc.co.in

FAX

07805-247711

07759-237199

aksinha14@ntpc.

nkldas@ntpc.co.in

cbmahajan@ntpc.

246585

07752-246565/

NKL DAS

237434

B.K.AGARWAL

07752-246537

07805-247921/

247677

Pin- 492001

292728/

jcnarayanappa@ntpc

K.L.MAHOBE

co.in

9424140859

uhgokhe@ntpc.co.in

9425224810

U.H.Gokhe

klmahobe@ntpc.co.in

bhishek Kumar

A.K.SINHA

C.B.MAHAJAN

9425224824

NAME/

co.in

U.N.TRIPATHI

untripathi@ntpc.

spacharya@ntpc.co.

9424140768

9424209159

9425178057

.co.in

J C Narayanappa

co.in

abhishekkumar02@n

S.P.ACHARYA

MADHURI PATEL

tpc.co.in

9424209144

madhuripatel@ntpc.co.in

Western Region II

NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

Date: 14.03.2014

satisfy the above requirements, he would be liable to disqualification if he has made misleading

8.0 EVALUATION CRITERIA FOR ENLISTMENT

For the purpose of Enlistment, Applicants shall be evaluated on the basis of stipulated

Qualifying Requirements along with supporting documents etc. Even though an Applicant may

Provisions of Fraud Prevention policy shall apply for the enlistments being done. The applicant

or false representation or deliberately suppress the information in the forms, statements and

enclosures required in the application.

Submission of application form by vendor can not be construed to mean that the vendor are

qualified & entitled for issue of any / all tenders by NTPC. NTPC reserves the right to assess the

shall strictly adhere to the Fraud Prevention policy of NTPC displayed on its tender website

vendor may take print , fill the declaration & upload signed & scanned copy.

www.ntpctender.com.

The format of Fraud Prevention policy is available on web page. The

9.0 FRAUD PREVENTION POLICY:

capability before registration of agency for any specific supplies.

have been found suitable for enlistment for respective MEG shall be uploaded / displayed on our

per details given below.

enlistment website. However enlistment is a continuous process & shall be reviewed every year as

Exclusion of enlisted vendor/s:

Approved vendor list shall remain valid for the value for which

10.0 PERIOD OF ENLISTMENT, REVIEW & UP-DATION OF ENLISTED VENDORS

Vendors who shall submit on line application along with required documents by the cut off date in

LIST AFTER ENLISTMENT:

submit their application for enlistment against this NIA. The list of successful applicants who

this NIA shall be evaluated and considered for enlistment. After this cut off date vendors can not

31 December every year shall be evaluated once in a year during Jan-March every year with

be notified on this website) on line after the website is activated. Such applications received till

cut off date in this NIA may submit the application & documents required in this NIA (or as may

they are enlisted unless any enlisted vendor commits an act which falls under the criteria for

delisting ( details in para 11.0) and they are removed after obtaining approval for delisting.

Inclusion of new vendor/s:

and credential required for the same by cut off date can do so after this date also. The website

Those vendors who could not submit their application for enlistment

shall be re-activated after three months. Those vendors who could not apply for enlistment by the

respect to the same QR as given in the NIA (Unless changed) and such applications & credentials

NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

Updation if vendor list

: The enlisted vendor list will be reviewed and up dated every year as

Western Region II

may be evaluated once in a year. If the vendor fulfills the requirements prescribed, qualified

Date: 14.03.2014

: For updation of vendor databank for annual

explained above & final updated vendor list shall be uploaded / displayed on our enlistment

vendors may be included in the enlisted / registered vendor list.

website.

Updation of financial turnover of enlisted vendor

by 31 December.

Supply value & if in subsequent year /years, vendors annual turnover & PO supply value

is enlisted for lower category based on their average annual turnover of last three year & PO

Up-gradation of financial limit of enlisted vendors:

In some of Material Enlistment Groups

turnover , enlisted vendor may upload their profit & loss A/C statement / balance sheet every year

(These credentials include: audited annual fin. Turnover and copies of PO's executed of highest

increases, they can upgrade their financial limit to higher category provided they have executed

(MEG),there are more than one category for enlistment based on estimated value. In case a vendor

higher value order & achieved higher financial turnover as required in QR of higher category

given in NIA. For this enlisted vendor may apply on line and upload the relevant credential

value. After completion of three years, the enlistment value shall be reviewed & accordingly

advertisement / NTPC tender site. The credentials to-wards revised QR may be uploaded by

enlisted vendors & new vendors if any as per requirement of new NIA.

revised QR shall be displayed for Material Enlistment Groups (MEG) for which there are upward

variation in the enlistment value on enlistment site. The same shall be notified through press

enlistment value specified against each MEG & shall be valid for procurement of items up to that

value, during the enlistment period for consideration,) till 31 December every year shall be

Review of Estimated cost of Material Enlistment Group:

for up-gradation accordingly.

This enlistment is being done for

evaluated once in a year during Jan-March every year and if found suitable, they can be considered

list shall be enlisted vendor list for that MEG & shall be used for procurement of items.

following reasons:

For Material Enlistment Groups (MEG) for which there are no upward changes , updated vendor

11.0 CONDITION FOR DELISTING:

5. Non supply of ordered material within reasonable time without valid reason.

4. In case of breach of fraud prevention policy.

6. If material has been passed in PDI on sample testing basis , but on receipt at site if material

Enlisted vendors are liable to be delisted from our approved list of vendors on account of

3. If at any stage it is found that the vendor has deliberately given wrong information /

2. If vendor back out after submission of offer within their offer validity period.

1. If the vendor does not respond to our consecutive five tenders.

submitted false documents in support of QR, testing facility,equipment list etc.

lot is rejected due to substandard quality and the reason of rejection is not satisfactory

may contact or visit any location as mentioned above irrespective

For any assistance regarding filling the application / uploading the documents online, Vendor

12.0 ASSISTANCE IN FILLING APPLICATION DOCUMENT

of projects/stations

Western Region II

NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

Date: 14.03.2014

13.0 E-TENDER (SRM) REQUIREMENT FROM ENLISTED VENDOR

objective to move towards 100% e-procurement at the earliest. Hence, vendors are requested to

obtain CLASS III (with Organization name) Digital Signature Certificate for participation in

e-tender module has been launched in NTPC for Procurement of Goods & Services with an

Chosen for enlistment. For Vendors convenience, necessary facilities for filling the application

/uploading the documents online from above location itself by vendor, shall be made

available.

Vendor may need to upload following documents ( self attested copies )as asked at various places

in application documents. Vendor should scan self attested copies of these documents on their

( SRM ) Site

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

APPLICATION

e-tender and to make e-procurement successful.For further details vendor may visit our e-tender

14.0 LIST OF DOCUMENTS TO BE UPLOADED BY VENDOR WITH ENLISTMENT

Details

Permanent Account

Mandatory

A ) Registration/ clearance Certificate :-

uploading

Registration No. & Date

desktop & upload the same as required while filling application document.

Validity

VAT/Central Sales

Document

No (PAN)

Mandatory

Manufacturer

applicable

Mandatory if

Registration

Service Tax

Tax Registration

Mandatory if

applicable

SSI/NSIC unit

Authorization

Valid SSI/NSI certificate with

goods list as applicable to be

Mandatory if

applicable

(Dealership

certificate/

Proof

Dealer

manufacturing/

Excise

Registration

from

Letter

of dealer.)

principal to be uploaded in case

uploaded.

Western Region II

NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

Date: 14.03.2014

Registration

MSME

scanned copy of the same should be

Registration Certificate from the

(Agencies under MSME falling under

concerned directorate to be submitted

uploaded in the application on line.

SC/ST category should combine both

Mandatory if

SC/ST certificate ) in one sheet and

(MSME registration certificate and

applicable

Certificate

(In case of problems in

uploading of bulky documents, first & last pages signed by

company

B) For type of

Documents to be uploaded as applicable

ISO 14000

Certificate

Optional

ISO 14000

Certificate

ISO 9001

Optional

scheduled Bank or First Class Magistrate.

2. Specimen signature of the Proprietor duly attested by a

3. A deed of declaration by the Proprietor, that no other

parentage, documentary proof of his/her age, permanent

address and present postal address/ contact details.

Co.

Proprietorship

if required, the complete documents may have to be submitted

concerned authority may be submitted / uploaded . However, in case

subsequently)

1. The full name of an individual proprietor, his/her

individual or company has any share in the concern.

Memorandum and Articles of Association of the Company.

Board resolution authorising the Executive Director(s) to

Co.

Certified to be true and up to date amended copy of

Private Limited

concerned.

3. Registration certificate issued by the Registrar of Firms

1. (Certified photocopy of the Partnership Deed, with up to

2. Specimen signature of the Partners duly attested by a

date amendments (if any).

Partnership Co.

Articles of Association of the Company.

common seal thereon in accordance with the provision of

Certificate of incorporation of the Company.

scheduled Bank or First Class Magistrate.

sign the bid/ execute contracts/agreements etc. and affix

Original Power of Attorney issued by Competent Officer under

NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

Date: 14.03.2014

Western Region II

scheduled Bank or First Class Magistrate.

authorised person as in above, duly attested by a

Specimen signatures of the Executive Director(s)/

the common seal of the Company, authorising the person to sign

the bid/ execute contracts/agreements etc.

Public Ltd. Co.

1. Certified to be true copy of Memorandum and Articles of

Association of the Company and/or the relevant Statute/Act.

2. Certificate of Incorporation of the company - In case of public

Board resolution authorising the Director(s)/ Executive Director(s)

3. Certificate of Commencement of Business - In case of public

limited Co. only.

4. Specimen signature of the Director(s)/ Executive Director(s)/

authorised person as in (iv) above, duly attested by a scheduled

bid/ execute contracts/agreements etc.

common seal of the Company authorising the person to sign the

to sign the bid/ contracts/agreements and affix common seal

of the Company.

thereon in accordance with the provisions of Article of Association

Original Power of Attorney issued by Competent Officer under the

Bank or First Class Magistrate.

requirement

Copies of Purchase orders of highest value executed during last

(QR)

For experience

annual

Public Sector

Self-Certification by authorized person

For

turnover ( QR)

C) For qualifying

Undertaking

Copy of Profit & Loss Account / Balance Sheet for the relevant

period

2. Manufacturing / Testing facilities details(Self Attested)

documents

7(seven) years from the date of NIA meeting value criteria,

execution proof like invoices/ challan/ client certificate / stores

receipt vouchers / any other document etc. indicating corresponding

order number ,dates & material supply value etc.

1.Proof of manufacturer/Authorised agent/dealer

Western Region II

asked

q u a l i f y i n g

2. Declaration on Fraud Prevention Policy

requirement (if

asked in QR)

for

3. Client certificate for successful operation period

& complete

NIT Ref.: NTPC/WR-II/ C&M/Enlistment/ 2013-14/01

Date: 14.03.2014

to be uploaded

by vendor

5. Manufacturing & testing equipment available at works

3. Reputed Client list of last 5 years

document need

4. List of 10 high value order executed by vendor during

last 5 years with po no.,value, date & client name.

1. Declaration Regarding documents furnished are correct

DOCUMENTS ON OR BEFORE 09.05.2014.

Yours faithfully,

ALL VENDORS ARE REQUESTED TO SUBMITT ONLINE APPLICATION FORM &

WRHQ-II

For and on behalf of NTPC Ltd

U.H. Gokhe AGM (C&M)