(A Government of India Enterprise)

PO:VINDHYANAGAR,DISTT.SINGRAULI (MP) PIN: 486 885

INVITATION TO BID/NOTICE INVITING TENDER

DOMESTIC COMPETITIVE BIDDING

Ref. No. VSTPP/CONTRACTS/09-2013 Dt. 11.03.2014

1.         NTPC Limited-Vindhyachal Super Thermal Power Project, in Madhya Pradesh, invites e-tender bids / tenders / proposals from eligible bidders for the following packages:

2.         Brief Description of NIT

IMPORTANT NOTES:

*          Bid document issue time (offline-ref point no. 3 below) from 10.00 am to 4.00 pm (Excluding Sunday/Closed Holiday)

**         Date of submission & opening of part © & (d) shall be communicated only to the bidders, who are found qualified at a later date.

-           Type of bidding :Two stage bidding

            Bid to be submitted in two stage bidding system. Stage - 1 consist of EMD & Technical that will be Part - A & Part - B and Stage - 2 consist of "NO DEVIATION CERTIFICATE" & Price bid  both in online that may be called as Part - C & D.

-           Last date of submission of queries by bidders, if any :30.04.2014

-          Submission of "NO DEVIATION CERTIFICATE" : The acceptance of above shall be an

            attribute of the on line Bid Invitation before  submission of price bid.

2. Note: Bids are to be submitted super-scribing the tender reference. As detailed below

Stage-I Bidding System

STAGE-II BIDDING SYSTEM

• Name of Package and NIT No are also to be super scribed

Followings may kindly be noted that:-

i)              Price Offer shall be submitted online only. No financial terms including discount/premium to be quoted    off-line or in c-folder.

ii) No deviation ,whatsoever, is permitted by NTPC, as preparation of price bids, its opening and comparative evaluations are done online

Hence, the quoted amounts as per the system shall only be considered for evaluation  any documents/

conditions found offline shall be treated invalid and shall not be considered for evaluation

3.                   Bidder can view/download the complete set of Bid documents as per the following procedure:

4.                   Mode of payment for purchase of tender documents:

a)                   On-line:

Bidders can view/download the tender documents after logging in our e-tender site:

i)                     By clicking on "e-tender" in home page of www.ntpctender.com

ii) In the Internet browser directly type the URL

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

After logging to our e-tender site as mentioned above, the bidder shall pay the requisite  tender fee through payment gateway by clicking "pay tender fee" as mentioned in the "Bidder's Manual" and also in Guidelines to Bidders" which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no. 0120-2952319

b)                   Off-line: Tender fee shall  be made in form of Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any of the list of Nationalized or Scheduled Bank enclosed at  ANNEX- III, payable at Vindhyanagr/ Singrauli/ Waidhan of MP, and the same should reach NTPC Vindhyachal in the communication address given at S.No.10. on or before offline last date as mentioned i.e upto 20.04.2014 at 4:00 pm for vendors at 3 "A" And  up to 10.04.2014 for vendors at  3 "B" & "C" above  along with the requisite documents mentioned as per clause 3

c)                   Exemptions of cost of tender documents : Refer clause No. 05 (iii) (c)

Request for tender documents received after the offline last date as mentioned  ABOVE shall not be entertained.

5.      Bid Security (EMD): Bidder has to submit earnest money deposit (EMD) of requisite value in a separate envelope offline super scribing "EMD Envelope" containing (Requisite EMD in valid form ,"LETTER OF UNDERTAKING"  ) as detailed above , the same must reach to the office at the address mentioned below before the bid submission deadline as mentioned in the e-tender of our SRM system.

i)                     "EMD Envelope" should contain the EMD of requisite value, strictly in valid form as mentioned below at Sl.No. iii) a)/b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii) c).

ii)                   If Bid security (EMD), in original, of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD amount their offer shall be rejected.

iii)                  EMD may be furnished in any of the following forms.

a)                                           For EMD amount of any value : Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any of the list of Nationalized or Scheduled Bank enclosed at  ANNEX- III, payable at Vindhyanagr/ Singrauli/ Waidhan of MP,

b)                                           Unconditional and irrevocable Bank Guarantee  from a nationalized bank/ scheduled bank . the bid security shall remain  valid for a period of 45 days beyond the bid original  bid validity period (180 days)  or beyond any extension in the period of bid security . The Bank Guarantee verification check list duly filled in as per format attached as has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in "Yes".

c)                    Small Scale Industries registered with the National Small Scale Industries Corporation (NSIC) under single point registration scheme and SSI units registered with MPSSIDC for the said item/ services shall be exempted from payment of Tender Fee. Bidders seeking exemption should enclose a self certified legible copy of valid registration certificate giving details such as items/ services for which registered, validity, monetary limit etc. along with their request of Tender Document. If the validity of the certificate has expired or the stores items are not matching with the tendered items such requests run the risk of their request being passed over as disqualified for this concession/exemption. In case of any doubt on eligibility of such exemption/ concession bidder may get clarification from NTPC Official before submission of their bid.

iv)The bid security of all the unsuccessful bidders will be returned as proptly as possible as per terms of bidding documents.

v)No interest shall be payable by NTPC on the Bid Security.

vi)Any Bid not accompanied by a Bid Security (EMD) , Letter of undertaking and NO DEVIATION CERTIFICATE in a separate sealed envelope, may be rejected  on-line by the owner  as being non-responsive and the technical bid envelop shall be returned to the bidder without being opened.

6.                   No Deviation Certificate:  The acceptance of above shall be an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to all provisions of Bidding Documents (NO Deviation Certificate) online as per format enclosed as  "Annexure - A2 (INB)". 

7.                   Clarification on Bidding documents: Bidder may seek clarification through e-mail or in hard copy (offline) upto the time specified as mentioned in the bidding document. The queries will be answered by NTPC and posted in the c-folder. The bidders can view all queries and all answers once they are posted in the c-folder.

8.                  Qualifying Requirements:

8.1         The average annual turnover of the bidder during the preceding three financial years as on the date of bid  opening, should not be less than INR 65.77 lakhs.

8.2      The bidder should be a manufacturer of 400 KV isolators

OR

The bidder should be an authorized representative of a manufacturer of 400 KV isolators.

8.3      The bidder or his principal (principal means manufacturer, in case bidder is the authorized representative of a manufacturer) should have executed the work(s) of "Supplied, Erected & commissioned 400 KV isolators", during last seven years ending with bid opening date, with following executed value (s) of contracts.

Ø  Single order of value not less than INR  105.22 lakhs

                                                               Or

Ø  Two  orders each of  value not less than INR 65.77 lakhs

                                                      Or

Ø  Three orders each of value not less than INR 52.61 lakhs.                                          

9          General Conditions: (For submission of bid)

a)                  Sealed tenders signed in all pages should be submitted in two (02) parts , ( as per Sl No -2 Note-   2 above)

Under Stage-I

1.                                          Part (A) for  EMD and Letter of Undertaking,

2.                                          Part (B) for Technical  Bid containing total credential to fulfill all the criteria as mentioned   in qualifying requirements in the tender Box/online .

AND under stage-II

3.                                          For No Deviation Certificate & Price part must be quoted in SRM

However the Price part must be quoted in SRM

b)                   The bids shall be received upto 10:30 Hrs. on date of Technical Bid Opening (PART-A and PART B in offline/online   

               and   PRICE IN SRM) , and PART A and PART B shall be opened at 11.00 Hrs. on the same date as stipulated above in  

               the  presence of bidder, who wish to be present.

c)                   In case, the date of Bid opening coincides with HOLIDAY, the shifted to next working day at the same time.

d)                   In the evaluation and comparison of bids, NTPC Limited reserves the right to allow purchase preference to Central

                Public Sector Enterprises (CPSEs) and Joint ventures with CPSEs as admissible under the existing policy of the Govt.   

               of India.

e)                   All credentials pertaining to this NIT must be before the date of Bid Opening as mentioned in the NIT.

f)                    For any postal/communication delay, NTPC Limited will not be held responsible.

g)                   Details of the work to be executed and terms & conditions of the tender are stipulated in the tender documents.

h)                   Notwithstanding anything stated above, NTPC reserves the right to assess bidder's capability & capacity to perform the  

              contract, should the circumstances warrant such assessment in overall interests of the Owner.

i)                     NTPC reserves the right to issue, reject any or all bids or cancel/withdraw the invitation for bids without assigning any

               reason whatsoever thereof and in such case no bidder/intending bidder shall have claim arising out of such action.

j)                    Tender document is not transferable.

k)                   Package Coordinators of NTPC Vindhyachal :

a.                  Sh R.L.Maurya, DGM(C&M)-CS

            Mobile No.: 9425178087,

             email id : rlmaurya@ntpc.co.in

b.                  Sh. B.V SINGH, Manager(CS)

            Mobile 9425823214 

             Email bvsingh@ntpc.co.in

10     Address for Communication:

AGM(C&M)-I/c

NTPC Limited

VINDHYACHAL SUPER THERMAL POWER PROJECT

PO.VINDHYANAGAR, DIST. SINGRAULI(M.P) 486885.

Phone/fax : 07805-247921

ADDL. GENERAL MANAGER(C&M)-I/c

Annexure-I

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are not a supplier/Contractor of NTPC, and interested in participating

in e-tenders in NTPC, please fill the following.

Form-A:

For New Vender (Prospective)

Name                     :               _________________________________________________________

Address                  :               _________________________________________________________

                                                _________________________________________________________

                                                _________________________________________________________

State                       :               ________________________        City : _____________________

Country                 :               ________________________        Pin: _____________________

Telephone No.      :               ________________________        Extn.: _____________________

Fax No.                  :               ______________________________

Email ID                                :               _________________________________________________________

Your Company's Bank Name          : __________________________________________________

Account No.         :               ___________________________________________

Branch                   :               ___________________________________________

Address                  :               _____________________________________________________

                                                _____________________________________________________

PAN Number        :               ______________________________________________________

CST Number        :               ______________________________________________________

Excise Regn. Number: _____________________________________________________

SSI No.                  :               _______________________________________________________

Contact Person's Name:    _________________________________________________

Designation           :               _______________________________________________________

Bid Invitation Number interested in:               ___________________________________________

DD details as tender fee: Issuing Bank:          _____________________________________

No.  : ___________________________       Date of Issue: ________________________

Amount: ________________________       DD Valid till : ________________________

Note: Please download print and fill this form. Submit it to the Package Incharge/Contact Person as mentioned in the Bid invitation along with the DD of required amount.

DD should be in favor of "NTPC Limited" payable at the ordering location mentioned the Bid invitation.

Annexure-II

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are already a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill the following.

Form-B:

For Existing Venders

Existing Vender Code with NTPC : ______________________________ Pre ERP

                                                                                                                                                                 Post ERP

Telephone No. :   ________________________        Extn.: _____________________

Email ID                :               _________________________________________________________

Contact Person's Name:    ___________________________________________________

Designation           :               _________________________________________________________

Bid Invitation Number interested in:               _____________________________________________

DD details as tender fee: Issuing Bank:          _____________________________________

No.  : ___________________________       Date of Issue: ________________________

Amount: ________________________       DD Valid till : ________________________

Address and other details (Only in case of change):

Name                     :               _________________________________________________________

Address                  :               _________________________________________________________

                                                _________________________________________________________

                                                _________________________________________________________

State                       :               ________________________        City : _____________________

Country                 :               ________________________        Pin: _____________________

Telephone No. :   ________________________        Extn.: _____________________

Fax No.                  :               ______________________________

Email ID                                :               _________________________________________________________

Your Company's Bank Name          : __________________________________________________

Account No.         :               _____________________________________________________

Branch                   :               _____________________________________________________

Address                  :               _____________________________________________________

                                                _____________________________________________________

Note: Please tick the approximate box in front of vendor code to indicate whether the vendor code given is Pre-ERP or Post-ERP.Tender fee payment can be given through DD or Payment Gateway. In case the Option of DD is opted should be in favor of "NTPC Limited" payable at ordering location mentioned in the Bid invitation.

Request for login may be sent through E-mail or manually sent to Package in charge/control person as mention in the Bid Invitation.

Annexure - A2(INB)

NO DEVIATION CERTIFICATE

NAME OF PACKAGE& PROJECT:

Replacement of 400 KV HCB Isolators of Stage-I

 BIDDING DOCUMENT NO :     40020376     Dt 11.03.2014

Bidders  Name and Address

M/s                                                                                                    To, AGM (C&M)-I/c

                                                                                                              NTPC Vindhyachal

Dear sir ,

1.0 With reference to our Bid proposal No .-**                                                  -                               Dt...                        for Replacement of 400 KV HCB Isolators of Stage-I  bid document no 40020376  Dt 11.03.2014  We here by confirm that all the provisions of bidding documents read  in conjunction with  with Amendment (s) /Clarifications(s)/Addenda/ Errata (if any) and Amendment (s) /Clarifications(s)  issued by the Employer subsequent to opening of Techno - Commercial(stage-I) Bids are acceptable to us and the same has been taken  into consideration while quoting our bid price in the Price Bid and we declare that we have not taken any deviation in this regard.

2.0 We further confirm that any deviation, variation or additional condition etc, or any mention contrary to Bidding Documents  read  in conjunction with  Amendment (s) /Clarifications(s)/Addenda/ Errata and subsequent  Amendment (s)/ clarification(s) as mentioned at 1.0 above found anywhere in our Bid Proposal, implicit or explicit, shall stand unconditionally with drawn, without any cost implication whatsoever to Employer failing with the bid security shall be forfeited.

Date-16/04/201                                                          (Signature)____________________

Place :                                                                       (Name    )____________________

                                                                            (Designation    )____________________

                                                                            (Common Seal )____________________

    Note :. This NO DEVIATION FORMAT must be submitted under stage-II before submission  of Price Bid.

Annexure -III

LIST OF BANKS

 (FOR DEMAND DRAFT / BANKERS CHEQUE / PAY ORDER )

It shall be Payable at Vindhyanagar / Singrauli / Waidhan (M. P.) only

1-                   UNION BANK OF INDIA

2-                   STATE BANK OF INDIA

3-                   AXIS BANK LTD

4-                   ALLAHABAD BANK

5-                   BANK OF BARODA

6-                   CENTRAL BANK OF INDIA

7-                   DENA BANK

8-                   ORIENTAL BANK OF COMMERCE

9-                   PUNJAB NATIONAL BANK

10-               ICICI BANK

11-               HDFC BANK LTD.

12-               IDBI BANK LTD