(A Government of India Enterprise)

PO:VINDHYANAGAR,DISTT.SINGRAULI (MP) PIN: 486 885

INVITATION TO BID/NOTICE INVITING TENDER

DOMESTIC COMPETITIVE BIDDING

Ref. No. VSTPP/CONTRACTS/08-2013 Dt. 08.02.2014

1. NTPC Limited–Vindhyachal Super Thermal Power Project, in Madhya Pradesh, invites e-tender bids / tenders / proposals from eligible bidders for the following packages:

2. Brief Description of NIT

Sl. No.	NIT No.	Name of Work	Est. Cost (`. In lacs)	Tender Fee (including VAT) / Earnest Money (in `)	Bid document issue period (from - to)	BOD part (A), part (B), & partC) **	Completion period
01	40019378	Job Contract for supply and installation of PVC Fill packs in Cooling tower stage-II VINDHYACHAL	____	2363.00 2,66,000.00	15.02.2014 TO 15.03.2014 (online) & (offline)*	07/04/14	12 (Twelve) Months

IMPORTANT NOTES:

* Bid document issue time (offline-ref point no. 3 below) from 10.00 am to 4.00 pm (Excluding Sunday/Closed Holiday)

** Date of opening of part (c) shall be communicated only to the bidders, who are found qualified at a later date.

- Type Of Bidding : Single stage two envelopes bidding.( price bid

shall be submitted online)

- Last date of submission of queries by bidders, if any : 25.03.2014

- Submission of "NO DEVIATION CERTIFICATE" : To be submitted by bidder invariably as per

format enclosed with tender documents.

(Annexure A-2 (INB)

Note: Bids are to be submitted super-scribing the tender reference. As detailed below

PART	Envelope	Mode	Superscription on envelop	Remarks
A	Envelope A	Offline	EMD + Letter of undertaking+ No-deviation Certificate*	It shall be submitted in separate envelope in tender Box containing 1. Requisite EMD in valid form 2. LETTER OF UNDERTAKING (as per ANNEXURE-C, PAGE-10) on the Non-Judicial Stamp paper of Rs. 10/- 3. Duly filled , signed and Stamped “ No Deviation Statement”
B	Envelope B	Online/Offline	Technical Bid*	It shall be submitted in separate envelope in tender Box /online containing Total credential to fulfill all the criteria as mentioned in qualifying requirements below as per point no.8
C	_______	Online	Price Bid	The price bid / rate part shall be submitted online in SRM

· Name of Package and NIT No are also to be super scribed

Followings may kindly be noted that:-

i) Offers shall be submitted online only. No financial terms including discount/premium to be quoted off-line or in c-folder.

ii) No deviation ,whatsoever, is permitted by NTPC, as preparation of price bids, its opening and comparative evaluations are done online

Hence, the quoted amounts as per the system shall only be considered for evaluation any documents/

conditions found offline shall be treated invalid and shall not be considered for evaluation

3. Bidder can view/download the complete set of Bid documents as per the following procedure:

Login / password status	Type of Vendor	Required documents for viewing our tender documents
A	Vendors already having SRM Vendor code and Password	Refer Clause No. 4 below.
B	Vendors already having SAP vendor code but does not have SRM Login ID and Password	The agency has to furnish dully filled, signed and stamped Annexure-II (format attached). It shall be submitted up to 05.03.2014 at 4:00 pm at the address given below at Cl 10. After obtaining SRM login ID and password , the agency shall follow as per login password status “A” above. .
C	New Vendor neither having any vendor code in SAP nor any SRM Login ID and Password	The agency has to furnish the followings duly filled, signed and stamped a) Duly filled Annexure-I (format attached) b) Partnership deed/affidavit for proprietorship/certificate of incorporation. c) PAN Card scanned/Photo Copy (self attested) d) Address proof with postal Pin code e) Copy of PF Documents f) Service Tax Registration All these documents shall be submitted up to 05.03.2014 at 4:00 pm at the address given below at Cl 10. After obtaining SRM login ID and password , the agency shall follow as per login password status “A” above. .
Note: Digital certificate (Class-III category is required) is a must for vendors to participate in e-tender. For further details please visit “Guidelines to Bidders” in SRM Login screen.

4. Mode of payment for purchase of tender documents:

a) On-line:

Bidders can view/download the tender documents after logging in our e-tender site:

i) By clicking on “e-tender” in home page of www.ntpctender.com

ii) In the Internet browser directly type the URL

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

After logging to our e-tender site as mentioned above, the bidder shall pay the requisite tender fee through payment gateway by clicking “pay tender fee” as mentioned in the “Bidder’s Manual” and also in Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no. 0120-2952319

b) Off-line: Tender fee shall be made in form of Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any of the list of Nationalized or Scheduled Bank enclosed at ANNEX- III, payable at Vindhyanagr/ Singrauli/ Waidhan of MP, and the same should reach NTPC Vindhyachal in the communication address given at S.No.10. on or before offline last date as mentioned i.e upto 15.03.2014 at 4:00 pm for vendors at 3 ”A” And up to 05.03.2014 for vendors at 3 “B” & “C” above along with the requisite documents mentioned as per clause 3

c) Exemptions of cost of tender documents : Refer clause No. 05 (iii) (c)

Request for tender documents received after the offline last date as mentioned ABOVE shall not be entertained.

5. Bid Security (EMD): Bidder has to submit earnest money deposit (EMD) of requisite value in a separate envelope offline super scribing “EMD Envelope” containing (Requisite EMD in valid form ,”LETTER OF UNDERTAKING” and “ No Deviation Statement”) as detailed above , the same must reach to the office at the address mentioned below before the bid submission deadline as mentioned in the e-tender of our SRM system.

i) “EMD Envelope” should contain the EMD of requisite value, strictly in valid form as mentioned below at Sl.No. iii) a)/b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii) c).

ii) If Bid security (EMD), in original, of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD amount their offer shall be rejected.

iii) EMD may be furnished in any of the following forms.

a) For EMD amount of any value : Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any of the list of Nationalized or Scheduled Bank enclosed at ANNEX- III, payable at Vindhyanagr/ Singrauli/ Waidhan of MP,

b) Unconditional and irrevocable Bank Guarantee from a nationalized bank/ scheduled bank . the bid security shall remain valid for a period of 45 days beyond the bid original bid validity period (180 days) or beyond any extension in the period of bid security . The Bank Guarantee verification check list duly filled in as per format attached as has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

c) Small Scale Industries registered with the National Small Scale Industries Corporation (NSIC) under single point registration scheme and SSI units registered with MPSSIDC for the said item/ services shall be exempted from payment of Tender Fee. Bidders seeking exemption should enclose a self certified legible copy of valid registration certificate giving details such as items/ services for which registered, validity, monetary limit etc. along with their request of Tender Document. If the validity of the certificate has expired or the stores items are not matching with the tendered items such requests run the risk of their request being passed over as disqualified for this concession/exemption. In case of any doubt on eligibility of such exemption/ concession bidder may get clarification from NTPC Official before submission of their bid.

iv)The bid security of all the unsuccessful bidders will be returned as proptly as possible as per terms of bidding documents.

v)No interest shall be payable by NTPC on the Bid Security.

vi)Any Bid not accompanied by a Bid Security (EMD) , Letter of undertaking and NO DEVIATION CERTIFICATE in a separate sealed envelope, may be rejected on-line by the owner as being non-responsive and the technical bid envelop shall be returned to the bidder without being opened.

6. No Deviation Certificate: Duly filled signed and stamped “NO DEVIATION STATEMENT” shall be submitted as stated in point f ) and also note PART-A of Sl No 2 above .

7. Clarification on Bidding documents: Bidder may seek clarification through e-mail or in hard copy (offline) upto the time specified as mentioned in the bidding document. The queries will be answered by NTPC and posted in the c-folder. The bidders can view all queries and all answers once they are posted in the c-folder.

8. Qualifying Requirements:

8.1 The average annual turnover of the bidder during the preceding three financial years as on the date of bid opening, should not be less than Rs. 133 lakhs.

8.2 i). The bidder should have his own manufacturing facility for producing the required fill sheets along with

required & well established quality assurance procedures & standards for all quality checks as per QP or

should be capable of getting checks done from NABL approved laboratory.

The bidder should have manufactured, supplied & erected at least 1600m3 fill packs of size 1220X1220X305mm or 1220X610X305mm in a single order during last 7 years from BOD & running successfully for at least one year from the date of commissioning.

OR

ii). The bidder should be an EPC Contractor & should have successfully commissioned Counter flow

cooling towers with PVC Fill packs in a 200MW unit or above capacity during last seven (07) years

from Bid Opening Date.

The agency from whom they will procure the PVC fill packs must qualify the above 8.2(i) requirement

as above. (The EPC contractor need to submit a Deed of Joint undertaking with the manufacturer of fill

packs for the performance guarantee of supplied packs.)

8.3 The bidder should have executed the work (s) of “Design, Manufacture, Supply and installation of PVC fills

packs”or”Design, Construction and Commissioning of Cooling Towers” in thermal power plant of 200MW

or above unit capacity, directly under, “PSU”/“Joint venture of PSU”/“Govt. Department”/“Quasi –Govt

. department”/“Public limited company” during last seven years ending with bid opening date, with following

executed value (s) of contracts.

Ø Single order of value not less than INR 106.40 lakhs

Or

Ø Two orders each of value not less than INR 66.50 lakhs

Or

Ø Three orders each of value not less than INR 53.20 lakhs.

9 General Conditions: (For submission of bid)

a) Sealed tenders signed in all pages should be submitted in two (02) parts, ( as per Sl No -2 Note-

2 above)

1. Part (A) for NO DEVIATION CERTIFICATE, EMD and Letter of Undertaking,

2. Part (B) for Technical Bid containing total credential to fulfill all the criteria as mentioned in qualifying requirements in the tender Box/online .

However the Price part must be quoted in SRM

b) The bids shall be received upto 10:30 Hrs. on date of Technical Bid Opening (PART-A and PART B in offline/online

and PRICE IN SRM) , and PART A and PART B shall be opened at 11.00 Hrs. on the same date as stipulated above in

the presence of bidder, who wish to be present.

c) In case, the date of Bid opening coincides with HOLIDAY, the shifted to next working day at the same time.

d) In the evaluation and comparison of bids, NTPC Limited reserves the right to allow purchase preference to Central

Public Sector Enterprises (CPSEs) and Joint ventures with CPSEs as admissible under the existing policy of the Govt.

of India.

e) All credentials pertaining to this NIT must be before the date of Bid Opening as mentioned in the NIT.

f) For any postal/communication delay, NTPC Limited will not be held responsible.

g) Details of the work to be executed and terms & conditions of the tender are stipulated in the tender documents.

h) Notwithstanding anything stated above, NTPC reserves the right to assess bidder’s capability & capacity to perform the

contract, should the circumstances warrant such assessment in overall interests of the Owner.

i) NTPC reserves the right to issue, reject any or all bids or cancel/withdraw the invitation for bids without assigning any

reason whatsoever thereof and in such case no bidder/intending bidder shall have claim arising out of such action.

j) Tender document is not transferable.

k) Package Coordinators of NTPC Vindhyachal :

a. Sh R.L.Maurya, DGM(C&M)-CS

Mobile No.: 9425178087,

email id : rlmaurya@ntpc.co.in

b. Sh. B.V SINGH, Manager(CS)

Mobile 9425823214

Email bvsingh@ntpc.co.in

10 Address for Communication:

AGM(C&M)-I/c

NTPC Limited

VINDHYACHAL SUPER THERMAL POWER PROJECT

PO.VINDHYANAGAR, DIST. SINGRAULI(M.P) 486885.

Phone/fax : 07805-247921

ADDL. GENERAL MANAGER(C&M)-I/c

Annexure-I

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are not a supplier/Contractor of NTPC, and interested in participating

in e-tenders in NTPC, please fill the following.

Form-A:

For New Vender (Prospective)

Name : _________________________________________________________

Address : _________________________________________________________

_________________________________________________________

_________________________________________________________

State : ________________________ City : _____________________

Country : ________________________ Pin: _____________________

Telephone No. : ________________________ Extn.: _____________________

Fax No. : ______________________________

Email ID : _________________________________________________________

Your Company’s Bank Name : __________________________________________________

Account No. : ___________________________________________

Branch : ___________________________________________

Address : _____________________________________________________

_____________________________________________________

PAN Number : ______________________________________________________

CST Number : ______________________________________________________

Excise Regn. Number: _____________________________________________________

SSI No. : _______________________________________________________

Contact Person’s Name: _________________________________________________

Designation : _______________________________________________________

Bid Invitation Number interested in: ___________________________________________

DD details as tender fee: Issuing Bank: _____________________________________

No. : ___________________________ Date of Issue: ________________________

Amount: ________________________ DD Valid till : ________________________

Note: Please download print and fill this form. Submit it to the Package Incharge/Contact Person as mentioned in the Bid invitation along with the DD of required amount.

DD should be in favor of “NTPC Limited” payable at the ordering location mentioned the Bid invitation.

Annexure-II

REQUEST FOR LOGIN ID ON NTPC e-TENDER

If you are already a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill the following.

Form-B:

For Existing Venders

Existing Vender Code with NTPC : ______________________________ Pre ERP

Post ERP

Telephone No. : ________________________ Extn.: _____________________

Email ID : _________________________________________________________

Contact Person’s Name: ___________________________________________________

Designation : _________________________________________________________

Bid Invitation Number interested in: _____________________________________________

DD details as tender fee: Issuing Bank: _____________________________________

No. : ___________________________ Date of Issue: ________________________

Amount: ________________________ DD Valid till : ________________________

Address and other details (Only in case of change):

Name : _________________________________________________________

Address : _________________________________________________________

_________________________________________________________

_________________________________________________________

State : ________________________ City : _____________________

Country : ________________________ Pin: _____________________

Telephone No. : ________________________ Extn.: _____________________

Fax No. : ______________________________

Email ID : _________________________________________________________

Your Company’s Bank Name : __________________________________________________

Account No. : _____________________________________________________

Branch : _____________________________________________________

Address : _____________________________________________________

_____________________________________________________

Note: Please tick the approximate box in front of vendor code to indicate whether the vendor code given is Pre-ERP or Post-ERP.Tender fee payment can be given through DD or Payment Gateway. In case the Option of DD is opted should be in favor of “NTPC Limited” payable at ordering location mentioned in the Bid invitation.

Request for login may be sent through E-mail or manually sent to Package in charge/control person as mention in the Bid Invitation.

Annexure – A2(INB)

NO DEVIATION CERTIFICATE

NAME OF PACKAGE& PROJECT:

Job Contract for supply and installation of PVC Fill packs in Cooling tower stage-II VINDHYACHAL

BIDDING DOCUMENT NO : 40019378 Dt 08.02.2014

Bidders Name and Address

M/s To, AGM (C&M)-I/c

NTPC Vindhyachal

Dear sir ,

With reference to our Bid proposal No .-** - Dt… for Job Contract for supply and installation of PVC Fill packs in Cooling tower stage-II VINDHYACHAL

bid document no 40019378 Dt 08.02.2014 We here by confirm that we comply with all terms . conditions and specification of the bidding Documents read in conjunction with Amendment (s) /Clarifications(s)/Addenda/ Errata (if any) issued by the Employer prior to opening of Techno – Commercial Bids and the same has been taken into consideration while making our Techno- Commercial Bids & Price Bid and we declare that we have not taken any deviation in this regard.

1.0 We further confirm that any deviation, variation or additional condition etc, or any mention contrary to Bidding Documents and its Amendment (s)/ clarification(s)/ Addenda/ Errata (if any) as mentioned at 1.0 above found anywhere in our Techno- commercial Bid and/ or Price Bid, implicit or explicit, shall stand unconditionally with drawn, without any cost implication whatsoever to Employer failing with the bid security shall be forfeited.

Date-16/04/201 (Signature)____________________

Place : vindhyanagar (Name )____________________

(Designation )____________________

(Common Seal )____________________

** Agency’s forwarding letter ref No and date , if any, may be entered

Note :. This NO DEVIATION FORMAT must be submitted duly Filled, Signed and Stamped along with EMD .

Annexure –III

LIST OF BANKS

(FOR DEMAND DRAFT / BANKERS CHEQUE / PAY ORDER )

It shall be Payable at Vindhyanagar / Singrauli / Waidhan (M. P.) only

1- UNION BANK OF INDIA

2- STATE BANK OF INDIA

3- AXIS BANK LTD

4- ALLAHABAD BANK

5- BANK OF BARODA

6- CENTRAL BANK OF INDIA

7- DENA BANK

8- ORIENTAL BANK OF COMMERCE

9- PUNJAB NATIONAL BANK

10- ICICI BANK

11- HDFC BANK LTD.

12- IDBI BANK LTD