NTPC
Limited
(A Government of India
Enterprise)
Kahalgaon Super Thermal
Power Station
PO-Kahalgaon, Dist-Bhagalpur (Bihar)
FAX-06429-226644/226281
NOTICE INVITING
TENDER (NIT)
(Domestic Competitive Bidding)
NTPC invites
bids from eligible
Bidders for “ARC
for round the clock Electrical Maintenance of Residential / Non-Residential
Buildings of Township Area (PTS)” through e-tender
1.0
Brief Information of NIT
|
NIT Subject |
ARC for round the
clock Electrical Maintenance of Residential / Non-Residential Buildings of
Township Area (PTS); Vide CS:1003/4558. |
|
NIT No. /Date |
40019046 dated
05.02.2014 |
|
Estimated Cost |
Rs.36.62 Lacs |
|
Completion Period |
12 Months |
|
Document Sale Start Date &
Time |
03.02.2014 19:45Hrs. |
|
Document Sale Close Date & Time |
25.02.2014 17:30 Hrs |
|
Source of IFB/NIT |
Kahalgaon Super
Thermal Power Station |
|
Contract Classification |
Works Contracts |
|
Last Date for seeking
clarification |
05.03.2014 |
|
Last Date and Time
for Bid submission |
11.03.2014 15:30 Hrs. |
|
Technical Opening Date & Time |
11.03.2014 15:35 Hrs. |
|
Price Bid Opening Date & Time |
To be informed later |
|
Cost of Bidding Documents |
Rs.1181.00 |
|
EMD Amount in INR |
Rs. 82,000.00 (For
details including exemption of EMD, refer clause-5 as mentioned below) |
2.0
Bidder can view/download the complete set of Bid document as per the
following procedure.
|
Type
of Vendor |
Required
Document for viewing/downloading our tender document |
|
Vendors already having SRM vendor code and Password |
Follow
Clause No-4 as below |
|
Vendors already having SAP vendor code, but does not have SRM Login ID
and Password |
Step-1:
The agency has to furnish Duly Filled
Annexure-2 (format given below). It should reach us at least five working days prior to Last Date of Tender Fee Payment Step-2 After compliance of step-1, Follow Clause
No-4 as below |
|
New Vendor neither having any vendor code in SAP nor any SRM login id and Password |
Step-1
The
agency has to furnish the followings: A. Duly
Filled Annexure-1 (format given below) B. PAN
card scanned/photo copy (self Attested) C. EFT form(Format Given Below), duly filled
and endorsed by their banker D. Copy of PF Documents E.
Service Tax Registration F.
ESI Code / Undertaking for ESI All these should reach us at least seven working days prior to Last Date of Tender Fee Payment Step-2 After compliance of step-1, Follow Clause
No-4 as below |
3.0
Mode of Payment
for purchase of tender document:
a)
On-Line:
a. Vendors can view/download the tender document after logging
in our e-tender site
i. by clicking on “e-Tender” in
home page of www.ntpctender.com or
ii.
by
directly going to the e-tender site in
the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”
After
logging in to our e-tender site as mentioned above, the interested bidder can
pay the tender fee as mentioned in the “Bidder’s
Manual” and “Guidelines to Bidders”
which are available on the SRM Login screen.
In case
of any difficulty, please contact help desk no- 0120-2952319
b) Off-Line: DD/Banker’s Cheque shall be made in favour of NTPC Ltd.
preferably payable at SBI CSTPP Area Branch Colgong (Branch code:6949) or
Allahabad Bank, Branch code:0211932, NTPC Township Branch and should reach
NTPC, Kahalgaon in the address given at sl. No.17.
c)
Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.
d)
Tender fee
is non-refundable.
4.0
Bid Security: (EMD):
Bidder has to submit earnest money deposit
(EMD) in hard copy (offline) of requisite value in a separate envelope super
scribing “EMD Envelope”, which must reach the office at the address mentioned
at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender
of our SRM system.
i.
“EMD Envelope” should contain the EMD of requisite value, strictly in
valid form as mentioned below at sl. no. iii. a) / b) as per applicability or
valid supporting document in support of seeking exemption of EMD as iii. c).
ii.
If Bid Security (EMD) in Original of any agency is not
received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than
the stipulated EMD, their offer shall be rejected.
iii.
EMD may be furnished
in any of the following forms:
a)
For EMD amount of any value:
Pay Order / Cross Demand Draft /
Banker’s Cheque in favor of NTPC Limited and drawn preferably on SBI, CSTPP
Branch, Kahalgaon (Branch Code-6949) or Allahabad bank, NTPC Township Branch,
Branch Code-0211932
b)
In case EMD amount is >Rs 50,000.00
then, besides above:
Bank Guarantee (BG) from a Nationalized
Bank / other banks (as per NTPC approved list) also will be acceptable. Format
of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-I and VII respectively. BG should be unconditional and irrevocable and
should be valid for a period of 45 days beyond the bid validity period. The
Bank Guarantee Verification Check List duly filled in as per format attached as
Annexure-V has to be submitted in
this regard. Bidder shall ensure that all the points of check list are replied
in “Yes”.
c)
SSI
units of Bihar / SSI units (of other states) registered with the National Small
Scale Industries Corporation shall be exempted from the payment of Earnest
Money Deposit. Bidders seeking exemption should submit a Photocopy of valid
registration certificate preferably attested by Notary / Gazetted Officer/
Magistrate 1st class, giving details such as validity, stores etc.
If the validity of the certificate has expired or the stores items not matching
with the tendered items run the risk of their tenders being
passed over as ineligible for this concession/exemption.
In case of any doubt on eligibility of such exemption/concession,
bidder may get clarification
from NTPC official before submission
of his bid.
d)
The
Bid Security of all the unsuccessful Bidders will be returned after award of
the Job.
e)
The Bid Security shall be forfeited in any of the
following circumstances by the Owner without any notice or proof of damage to
the Owner:
(i)
If the
Bidder withdraws or varies its Bid during the period of Bid validity specified
by the Bidder in the
Bid Proposal.
(ii)
In
case the Bidder does not accept the corrections towards the discrepancies in
their bid, where ever the breakup of prices have been asked separately.
(iii)
If any
deviation, variation or additional condition etc found anywhere in our
technical and / or / Price Bid implicit or explicit, shall stand
unconditionally withdrawn, without any cost implication whatsoever to employer,
failing which the bid security shall be forfeited.
(iv)
In the
case of a successful bidder, if the bidder fails within the specified time
limit to furnish the acceptance of Letter of Award / Purchase Order.
(v)
In the
case of successful Bidder, if the Bidder fails, within the time limit, to
furnish the required Contract Performance Guarantee in case the same is
required as per conditions of the P.O / LOA.
(vi)
If the
bidder / their representative commit any fraud while competing for this
contract pursuant to Fraud prevention policy of NTPC.
f)
No
interest shall be payable by NTPC on the Bid Security.
g) ANY
BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE
REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER
WITHOUT BEING OPENED.
5.0
No Deviation
Certificate:
No deviation,
whatsoever, is permitted by the Owner to any provisions of bidding Documents.
The
acceptance of above is an attribute of the on line Bid Invitation and the
Bidders are required to confirm acceptance of Compliance to All Provisions of
Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-III placed in
Schedules and formats section. Only
after acceptance of the above condition the bidder shall be allowed to submit
the bid.
In case any deviations, variations and
additional conditions are found anywhere in the bid (Techno Commercial Bid
& Price Bid), the same shall not be given effect to in evaluation and it
will be considered that the bidder complies to all the terms and conditions of
Bidding Documents without any extra cost to the Owner irrespective of any
mention to the contrary, anywhere in the bid, failing which the Bid Security of
the Bidder be forfeited.
6.0
Clarification on
Bidding Documents:
Bidder can seek clarifications through
e-mail or in hard copy up to the time specified as mentioned in the bidding
document.
The queries will be answered by NTPC
and posted in the c-Folder. The bidders can view all queries and all answers
once they are posted in the c-Folder.
7.0
Brief
Description of items:- “ARC for round the clock Electrical Maintenance of
Residential / Non-Residential Buildings of Township Area (PTS); Vide
CS:1003/4558”.
8.0
Qualifying Requirements of Bidders:
01.
Average
annual financial turnover of the bidder during preceding three (03) financial
years as on the date of bid opening shall not be less Rs.
40.70 Lakhs.
02.
The
bidder should have executed the works of Maintenance / Overhauling of
Electrical Systems of Residential / Non-Residential Buildings / Distribution
Substations (11/0.433 KV) / 11KV Overhead Systems / 11KV Switchgears / LT
Distribution System / Street / Tower Lighting System during last seven (07) years
ending last day of the month previous to the one in which applications are
invited with either of the following:
a.
Three
similar works executed each costing not
less than Rs. 16.28 lakhs
Or
b.
Two
similar works executed each costing not less than Rs. 20.35
lakhs
Or
c.
One
similar work executed costing not less than Rs. 32.56 lakhs
NOTE:
·
Similar works means “Maintenance / Overhauling of Electrical
Systems of Residential / Non-Residential Buildings, Distribution Substations
(11/0.433 KV), 11KV Overhead Systems / 11KV Switchgears, LT Distribution System
/ Street / Tower Lighting System”
9.0
Following documents must be uploaded in the c-folder, failing which the
offer shall be liable for rejection:
I.
Qualifying
Requirement:
Total credential to fulfill all the criteria as mentioned in Qualifying
requirement of the NIT.
II.
Technical
Bid:
a.
All
TECHNICAL DATA SHEETS as per the format provided in the tender document duly
filled.
b.
Any
other data/information as sought in our tender document
III.
Company/Firm
Details:
a.
Document
related to legal status of the Bidder (i.e., Sole Proprietorship
Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies
and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of
the sole proprietor / partners / Board of directors.
b.
Memorandum
and articles of association/photocopy of partnership deed/affidavit of
proprietorship.
IV.
Copy
of Service tax registration certificate.
V.
Copy
of Sales Tax Registration / VAT Certificate
VI.
Copy
of valid independent PF code no. issued by concerned RPFC.
VII.
Copy
of PAN card.
VIII.
Copy
of ESI Certificate/Undertaking for submission of ESI (As per Annexure-X mentioned in the bid
document)
10.0
Participation
in the tender does not automatically mean that the bidders are considered
qualified. NTPC shall evaluate the qualifying requirement of each bidder as per
NIT after opening of technical bid and the bids of the bidder who is not
meeting the qualifying requirement shall not be considered.
11.0
NTPC
reserves the right to reject any or all bids or cancel/withdraw the invitation
for bids/IFB without assigning any reason whatsoever and in such case no
bidder/intending bidder shall have claim arising out of such action.
12.0
NTPC will
not be responsible for any loss/late receipt/non-receipt of applications for
tender documents/bids due to any postal delay or delay, in any form, in
transit.
13.0
If the last
date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.
14.0
Tender
document is not transferable.
15.0
Package Co-ordinator:
1) Sh. Pankaj Kumar, Manager (CS),
e-mail: pankajkumar07@ntpc.co.in
2) Sh D. Dutta, AGM (C&M), Phone No-
: 06429-226272, e-mail: ddutta@ntpc.co.in
16.0 Address for Communication:
AGM(C&M)
Kahalgaon Super Thermal Power Project
NTPC, Kahalgaon,
Dist: Bhagalpur
State: Bihar
PIN: 813214
Annexure No 1
|
Request
for Login ID on NTPC e-Tender. If you
are not a supplier/Contractor of NTPC, and interested in participating in
e-tenders in NTPC, please fill in the following. Form A New
Vender (prospective) Name: ___________________________________________________ Address: ___________________________________________________ ___________________________________________________ ___________________________________________________ State: _________________ City: _______________________ Country:
______________ Pin: _________________ Telephone
NO: _______________ Extn: ________ Fax
Number: _______________ Email
ID: ___________________________________________________ Your
Company’s Bank Name _______________________________________ Account
Number: ____________________________________ Branch:
_____________________________________________ Address:
_____________________________________________________ ________________________________________________________ PAN
number: ___________________________________________________ CST
number: ___________________________________________________ Excise
Regn Number: _____________________________________________ SSI
Number: ___________________________________________________ Contact
Person’s Name: ___________________________________________ Designation: _____________________________________________ Bid
Invitation number interested in: __________________ DD
details as tender fee: Issuing Bank:
_____________________________ No:
_____________ Date of Issue:
__________ Amount:
_________ DD Valid
till:__________ Note: Please download, print
and fill this form. Submit it to the Package in charge/ Contact person as
mentioned in the Bid Invitation along with the DD of required amount. DD should be in
favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid
Invitation. |
Annexure
No 2
|
Request
for Login ID on NTPC e-Tender. If you
are already a supplier/contractor of NTPC, and interested in participating in
e-tenders of NTPC, please fill in the following form. Form B For
Existing Venders: Phone
Number: ____________________ Extn: _________________ Email
ID:_______________________________________________________ Contact
Person’s Name: ___________________________________________ Designation:
_______________________________________________ Bid
Invitation number interested in: _________ DD
details as tender fee: Issuing Bank:
_____________________________ No:
_____________ Date of Issue:
__________ Amount:
_________ DD Valid till:
__________ Address
and other detail (Only in case of change) Name: ___________________________________________________ Address: ___________________________________________________ ___________________________________________________ ___________________________________________________ State: _________________ City: ____________________ Country:
______________ Pin: _________________ Telephone
NO: _______________ Extn: ________ Fax
Number: _______________ Email
ID: ___________________________________________________ Your
Company’s Bank Name _______________________________________ Account
Number: ____________________________________ Branch:
_____________________________________________ Address:
____________________________________________ _____ ______________________________________ Note: Please tick the appropriate box in front of
vender code to indicate whether the vender code given is Pre-ERP or Post ERP. Tender fee payment can be
given through DD or payment Gateway. In case the option of DD is opted should
be in favor of “NTPC Ltd” payable at the ordering location mentioned in the
Bid invitation. Request
for Login may be sent through E-mail or manually sent to Package in charge /
Contact person as mentioned in the Bid Invitation. |
Annexure-3
e.f.t. Form
Bidder’s Name and Address: To,
NTPC
Limited,
.............................................
.............................................
Dear Sirs,
We, hereby authorize the 0wner to make all
our payments through Electronic Fund Transfer System. The details for
facilitating the payments are given below
(to be filled in
capital letters)
1. name of the beneficiary
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2.
address
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Pin Code |
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3 TELEPHONE NUMBER (WITH STD
CODE)
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4. bank particulars
(a) bank name
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(b) bank telephone no. (with std
code)
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(C) BRANCH address
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Pin Code |
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(d) bank
fax no (with std code)
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(E)
branch code
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(F)
9 digit micr code of the bank
branch (Enclose
copy of a cancelled cheque)
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(G)
bank account number
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(H)
bank account type (tick one)
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saving |
current |
loAn |
cash credit |
others |
if
others, specify,
5. permanent account number (pan)
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6.
e-mail address for Intimation
regarding release of payments
I/We hereby declare that the particulars
given above are correct and complete. If transaction is delayed or credit is
not affected at all for reasons of incomplete or incorrect information, I/We
would not hold the owner responsible.
signature
(authorised
signatory)
date________________ name_______________________
office stamp
bank certification:
It is certified that above mentioned
beneficiary holds a bank account no. .................................... with
our branch and the Bank particulars mentioned above are correct.
signature
(authorised
signatory)
Date________________
Authorization
No.:....................................
NAME:
__________________________
Office
stamp