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NTPC Limited

(A Government of India Enterprise)

Rihand Super Thermal Power

NOTICE INVITING TENDER (NIT)

FOR

Biennial Maintenance Contract of EHV/HV transformers, 11KV overhead line & round the clock opeartion of

11KV switchgear.

(Domestic Competitive Bidding)

NIT No: 40017097 Date:17.01.2014

Bidding Document No: 070/CS/EMD/7454

1.0 NTPC invites on-line bids from eligible Bidders for aforesaid package, as per the scope of work briefly mentioned hereinafter:

2.0 Brief Details

Bid Invitation No.	40017097
NIT Date	17.01.2014
Document Sale Commencement Date & Time	20.01.2014 00:00:00
Document Sale Close Date & Time	10.02.2014 23:00:00
Source IFB/ NIT	Rihand Super Thermal Power
Contract Classification	Services
Last Date and Time for Bid Submission	26.02.2014 15:00:00
Technical Opening Date & Time	26.02.2014 15:30:00
Bid Opening Date & Time	26.02.2014 15:30:00
Cost of Bidding Document in INR	1,022.00
EMD in INR	76000.00
Pre-Bid Conference Date & Time (if any)
Last Query Date (if any)	20.02.2014

3.0 Bid Security and Integrity Pact (if applicable) shall be submitted in a sealed envelope separately offline by the stipulated bid submission closing date and time at the address given below. Any bid without an acceptable Bid Security and Integrity Pact (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

4.0 A complete set of Bidding Documents may be downloaded by any interested Bidder on payment (non-refundable) of the cost of the documents as mentioned above in the form of a crossed account Payee demand draft in favour of NTPC Ltd., Payable at Not Given. or directly through the payment gateway at our SRM Site (https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart). For logging on to the SRM Site, the bidder would require vendor code and SRM user id and password which can be obtained by submitting a questionnaire available at our SRM site as well as at NTPC tender site (www.ntpctender.com). First time users not allotted any vendor code are required to approach NTPC at least three working days prior to Document Sale Close date alongwith duly filled in questionnare for issue of vendor code and SRM user id/password.

5.0 Brief Scope of Work & other specific detail The scope of work under this contract includes rate contract for maintenance of Transformers, Relays, Plant Communication, Maintenance of 11 KV Overhead Lines and Round the clock shift operation of 132KV/11KV ConstructionPower Switchyard of 6*500 MW RIHAND PLANT.

6.0 Prospective bidders from U.P. State are compulsorily required to provide TIN number at the time of purchase of bidding documents.

7.0 Qualifying Requirements for Bidders:

I) Qualifying Requirement:-

1.Average annual turnover of the bidder in the preceding three(3)financial years as on the date of bid opening should not be less than

Rs 18.92 lacs.

2.The bidder should have independent PF code No. allotted by Regional Provident Fund Commissioner.

3.The bidder must have Service Tax Registration No.

4.The bidders should have valid #A# class Electrical license issued from UP.

5.The bidder must have experience of having successfully executed the work of preventive maintenance/breakdown

maintenance/overhauling of 132 KV or above substation/switchyard/overhead lines/ EHV/HV transformers, during the last 7(seven)

years ending last day of the month previous to bid opening date, with either of the following executed value(s) of the contract(s):

a) Three orders of value not less than Rs 15.14 lacs each.

b) Two orders of value not less than Rs 18.92 lacs each.

c) Single order of value not less than Rs 30.27 lacs.

Notes :

1. The word executed means that the bidder should have achieved the progress specified in the QR even if the total contract is not

completed/closed.

2. Other income shall not be considered for arriving at annual turnover.

3. In case where audited results for the last preceding financial year are not available, certification of financial statements from a

practicing chartered accountant shall also be considered acceptable.

II.Mode of payment for purchase of tender documents:

a) On-line:

Bidders can view/download the tender documents after logging in our e-tender site:

i) By clicking on #e-tender# in home page of www.ntpctender.com

ii) In the Internet browser directly type the URL

https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

After logging to our e-tender site as mentioned above, the bidder can pay the requisite tender fee through payment gateway by clicking

#pay tender fee# as mentioned in the #Bidder#s Manual# and Guidelines to Bidders# which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no. 0120-2952319

b) Off-line: Tender fee can be made in form of Demand Draft only in favor of NTPC Ltd., payable at State Bank of India,

Rihandnagar (code no.7523), Bijpur or Union Bank of India, Rihandnagar (code no. 550116), Bijpur and the same should reach

NTPC Rihand in the communication address given at S.No.10.

c) Exemptions of cost of tender documents : Refer clause No. (III)(iii)(c).

Request for tender documents received after the last date as mentioned, due to delays of postal/courier services or without requisite

cost of tender documents shall not be entertained.

In case request for Tender Documents is obtained by post, any delay or loss will be the sole responsibility of the Contractor and NTPC

shall not be responsible for any postal/communication delay.

III. Bid Security (EMD): Bidder has to submit earnest money deposit (EMD) in hard copy (off-line) of requisite value in a separate

envelope super scribing #EMD Envelope# which must reach the office at the address mentioned below before the bid submission

deadline as mentioned in the e-tender of our SRM system.

i) #EMD Envelope# should contain the EMD of requisite value, strictly in valid form as mentioned below at Sl.No. III) a)/b) as per

applicability or valid supporting document in support of seeking exemption of EMD as III) c).

ii) If Bid security (EMD) in original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD

amount submitted by any agency is less than the stipulated EMD their offer shall be rejected.

iii) EMD may be furnished in any of the following forms.

a) For EMD amount of any value : Pay order / demand draft / Bankers cheque in favor of NTPC Limited, from any Nationalized or

scheduled bank, payable at the State Bank of India, Code No.7523 or Union Bank of India, Code No.550116, Rihand Nagar (Bijpur),

Dist. Sonebhadra (UP).

b) In case EMD amount is more than Rs.50,000/-, then besides above: Bank Guarantee (BG) from a Nationalized Bank/other banks

(as per NTPC approved list) also will be acceptable. Format of BG are attached. BG should be unconditional and irrevocable and

should be valid for a period of 45 days beyond the bid validity period. The Bank Guarantee verification check list duly filled in as per

format attached has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in #Yes#.

c) Small Scale Industries registered with the National Small Scale Industries Corporation (NSIC) under single point registration

scheme and SSI units registered with UPSSIDC for the said item/ services shall be exempted from payment of Tender Fee. Bidders

seeking exemption should enclose a self certified legible copy of valid registration certificate giving details such as items/ services for

which registered, validity, monetary limit etc. along with their request of Tender Document. If the validity of the certificate has

expired or the stores items are not matching with the tendered items such requests run the risk of their request being passed over as

ineligible for this concession/exemption. In case of any doubt on eligibility of such exemption/ concession bidder may get clarification

from NTPC Official before submission of their bid.

d) The bid security of all the unsuccessful bidders will be returned after award of the job.

e) No interest shall be payable by NTPC on the Bid Security.

f) Any Bid not accompanied by a bid security in a separate sealed envelope, shall be rejected by the employer as being non-responsive

and returned to the bidder without being opened.

IV. No Deviation Certificate: No deviation, whatsoever, is permitted by the Owner to any provisions of bidding documents. The

acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to

all provisions of Bidding Documents (NO Deviation Certificate) online as per format enclosed. Only after acceptance of the above

condition the bidder shall be allowed to submit the bid. In case any deviations, variations and additional conditions are found

anywhere in the bid (Techno commercial Bid & Price Bid), the same shall not be given effect to the evaluation and it will be

considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner

irrespective of any mention to the contrary anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

V. Clarification on Bidding documents: Bidder can seek clarification through e-mail or in hard copy upto the time specified as

mentioned in the bidding document. The queries will be answered by NTPC and posted in the c-folder. The bidders can view all

queries and all answers once they are posted in the c-folder.

VI. Issuance of Tender Document to any bidder shall not construe that bidders are considered qualified. The qualification status shall

be examined by the Tender Committee during the process of evaluation.

VII. Following credentials are to be submitted by the bidders along with bid documents in support of meeting the qualifying

requirement as stipulated for each package.

a) Legible Copies of Award letter with Bill of Quantities of similar nature, job completion certificate, copies of MB (bills/receipts)

etc. in proof of value of work executed, clearly indicating the executed value of the work.

b) Audited Balance sheet and Profit & Loss account.

c) Partnership deed/affidavit for proprietorship/certificate of incorporation.

d) Copy of PF code allotted by RPFC.

e) Copy of Sales Tax Registration.

f) Proofs of execution of orders value, turnover and other requirements to meet the QR for the work, as mentioned above.

g) Cost of tender documents (Non-refundable) as mentioned above in the form of Demand draft only.

h) PAN and Service Tax Registration.

VIII. General Conditions:

a) The bids shall be received upto 15.00 Hrs. on date of Bid Opening shall be opened at 15.30 Hrs. on the same date as stipulated

above in the presence of bidder, who wish to be present.

b) In case, the date of Bid opening coincides with HOLIDAY, the shifted to next working day at the same time.

c) Details of the work to be executed and terms & conditions of the tender are stipulated in the tender documents.

d) Notwithstanding anything stated above, NTPC reserves the right to assess bidder#s capability & capacity to perform the contract,

should the circumstances warrant such assessment in overall interests of the Owner.

e) NTPC reserves the right to issue, reject any or all bids or cancel/withdraw the invitation for bids without assigning any reason

whatsoever thereof and in such case no bidder/intending bidder shall have claim arising out of such action.

f) Tender document is not transferable.

8.0 Issuance of Bidding Documents to any bidder shall not construe that bidder is considered qualified.

9.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the NIT for the subject package without assigning any

reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action.

10.0 Address for Communication

Addl. General Manager (Contracts)

Rihand Super Thermal Power Project, NTPC

P.O. # RIHANDNAGAR, Dist. SONEBHADRA (U.P), PIN-231 223,

PHONE NO. 05446 243094/247216/247220/24725/247219

FAX NO. 05446 242110/242115

Package Co-ordinators:

1. Amit Kumar Singh, Manager (CS)

Contracts Section, C&M

NTPC LIMITED (ADMINISTRATIVE BUILDING)

RIHANDNAGAR, DISTT: SONEBHADRA (U.P)-231223

Telephone: 05446-247225 Fax: 05446-242110

e-mail: amitksingh@ntpc.co.in

2. Manjula Bhagat, Asst. Mgr(CS)

Contracts Section, C&M

NTPC LIMITED (ADMINISTRATIVE BUILDING)

RIHANDNAGAR, DISTT: SONEBHADRA (U.P)-231223

Telephone: 05446-247215 Fax: 05446-242110

e-mail: manjulabhagat@ntpc.co.in

Websites: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart or www.ntpctender.com or www.ntpc.co.in