NTPC Limited

(A Govt. of India Enterprise)

SINGRAULI SUPER THERMAL POWER STATION

P.O. SHAKTINAGAR, DISTT. SONEBHADRA (U.P) - Pin 231 222

CONTRACT SERVICES

(DOMESTIC COMPETITIVE BIDDING)

SRM Bid Invitation No. 40018152

1.0 NTPC invites bids from eligible Bidders for “OPERATION AND MAINTENANCE OF A/C SYSTEMS/PLANTS OF STAGE-I, STAGE-II, IT DEPTT., ADM. BUILDING & EDC AUDITORIUM.” through e-tender

2.0 Brief Information of NIT

NIT Subject	OPERATION AND MAINTENANCE OF A/C SYSTEMS/PLANTS OF STAGE-I, STAGE-II, IT DEPTT., ADM. BUILDING & EDC AUDITORIUM.
NIT No. /Date	SRM Bid Invitation No. 40018152
Estimated Cost	Rs.71.66 Lacs
Completion Period	24 Months
Document Sale Start Date & Time	16.01.2014, 11:00 Hrs.
Document Sale Close Date & Time	31.01.2014
Source of IFB/NIT	Singrauli Super Thermal Power Station
Contract Classification	Works Contracts
Last Date for seeking clarification	14.02.2014
Last Date and Time for Bid submission	21.02.2014, 15:00 Hrs.
Technical Opening Date & Time	21.02.2014 15:30 Hrs.
Price Bid Opening Date & Time	To be informed later on
Cost of Bidding Documents	Rs. 1026/-
EMD Amount in INR	Rs. 1,44,000.00

3.0 Bidder can view/download the complete set of Bid document as per the following procedure.

Type of Vendor	Required Document for viewing/downloading our tender document
Vendors already having SRM vendor code and Password	Follow Clause No-4 as below
Vendors already having SAP vendor code, but does not have SRM Login ID and Password	Step-1: The agency has to furnish Duly Filled Annexure-2 (format given below). It should reach us at least five working days prior to Last Date of Tender Fee Payment Step-2 After compliance of step-1, Follow Clause No-4 as below
New Vendor neither having any vendor code in SAP nor any SRM login id and Password	Step-1 The agency has to furnish the followings: Duly Filled Annexure-1 (format given below) PAN card scanned/photo copy (self Attested) EFT form(Format Given Below), duly filled and endorsed by their banker Copy of PF Documents Service Tax Registration ESI Code / Undertaking for ESI All these should reach us at least seven working days prior to Last Date of Tender Fee Payment Step-2 After compliance of step-1, Follow Clause No-4 as below

4.0 Mode of Payment for purchase of tender document:

a) On-Line:

a. Vendors can view/download the tender document after logging in our e-tender site

i. by clicking on “e-Tender” in home page of www.ntpctender.com or

ii. by directly going to the e-tender site in the following address. https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart”

After logging in to our e-tender site as mentioned above, the interested bidder can pay the tender fee as mentioned in the “Bidder’s Manual” and “Guidelines to Bidders” which are available on the SRM Login screen.

In case of any difficulty, please contact help desk no- 0120-2952319

b. Off-Line: Tender Cost in the form of DEMAND DRAFT drawn in favour of “NTPC LTD.”, and payable at STATE BANK OF INDIA, SHAKTINAGAR, (Br. Code No.5767) OR UNION BANK OF INDIA, SHAKTINAGAR, (Br. Code No.541486) shall be submitted along with the request for issuance of tender documents, which shall be refunded in case the tender document is not issued. However, Pay Order/Bankers Cheque shall also be acceptable, if the same is issued by SBI/UBI, Shaktinagar.

Exemption on Cost of Tender Document: Refer Clause 5 (iii) (c) below.

5.0 Bid Security: (EMD) & LETTER OF UNDERTAKING (LOU):

Bidder has to submit earnest money deposit (EMD) & LETTER OF UNDERTAKING (LOU) in hard copy (offline) of requisite value in a separate envelope super scribing EMD & LOU Envelope which must reach the office at the address mentioned at Sl. No. 17.0 before the bid submission deadline as mentioned in the e-tender of our SRM system.

i. “EMD Envelope” should contain the EMD of requisite value & LOU, strictly in valid form as mentioned below at sl. no. iii. a) / b) as per applicability or valid supporting document in support of seeking exemption of EMD as iii. c).

ii. If Bid Security (EMD) & LETTER OF UNDERTAKING (LOU) in Original of any agency is not received in a sealed envelope, their bid shall not be opened. If the EMD amount submitted by any agency is less than the stipulated EMD, their offer shall be rejected.

iii. EMD may be furnished in any of the following forms:

a) For EMD amount of any value:

Pay Order / Cross Demand Draft / Banker’s Cheque in favor of NTPC Limited and drawn preferably on SBI, Shaktinagar Branch, Shaktinagar (Branch Code-5767) or UNION BANK OF INDIA, SHAKTINAGAR, (Br. Code No.541486)

b) In case EMD amount is >Rs 50000/- then, besides above:

Bank Guarantee (BG) from a Nationalized Bank / other banks (as per NTPC approved list) also will be acceptable. Format of BG against Bid Security and List of Banks for Bid Security are attached as Annexure-I and VII respectively. BG should be unconditional and irrevocable and should be valid for a period of 90 days beyond the bid validity period. The Bank Guarantee Verification Check List duly filled in as per format attached as Annexure-V has to be submitted in this regard. Bidder shall ensure that all the points of check list are replied in “Yes”.

c) Small Scale Industries registered with the National Small Scale Industries Corpn. shall be exempted from payment of tender cost/Earnest Money Deposit. SSI Units registered with UPSSIDC are also entitled for exemption of EMD/tender cost.

Small Scale Industries registered with NSIC/UPSSIDC shall be exempted from payment of Security Deposit up to the monetary limit for which the unit is registered with NSIC/UPSSIDC.

In case of any doubt on eligibility of such exemption/concession, bidder may get clarification from NTPC official before submission of his bid.

d) The Bid Security of all the unsuccessful Bidders will be returned after award of the Job.

e) The Bid Security shall be forfeited in any of the following circumstances by the Owner without any notice or proof of damage to the Owner:

(i) If the Bidder withdraws or varies its Bid during the period of Bid validity specified by the Bidder in the Bid Proposal.

(ii) In case the Bidder does not accept the corrections towards the discrepancies in their bid, where ever the breakup of prices have been asked separately.

(iii) If any deviation, variation or additional condition etc found anywhere in our technical and / or / Price Bid implicit or explicit, shall stand unconditionally withdrawn, without any cost implication whatsoever to employer, failing which the bid security shall be forfeited.

(iv) In the case of a successful bidder, if the bidder fails within the specified time limit to furnish the acceptance of Letter of Award / Purchase Order.

(v) In the case of successful Bidder, if the Bidder fails, within the time limit, to furnish the required Contract Performance Guarantee in case the same is required as per conditions of the P.O / LOA.

(vi) If the bidder / their representative commit any fraud while competing for this contract pursuant to Fraud prevention policy of NTPC.

f) No interest shall be payable by NTPC on the Bid Security.

g) ANY BID NOT ACCOMPANIED BY A BID SECURITY IN A SEPARATE SEALED ENVELOPE, SHALL BE REJECTED BY THE EMPLOYER AS BEING NON RESPONSIVE AND RETURNED TO THE BIDDER WITHOUT BEING OPENED.

6.0 No Deviation Certificate:

No deviation, whatsoever, is permitted by the Owner to any provisions of bidding Documents.

The acceptance of above is an attribute of the on line Bid Invitation and the Bidders are required to confirm acceptance of Compliance to All Provisions of Bidding Documents (NIL Deviation Certificate) on line as per format enclosed at Annexure-III placed in Schedules and formats section. Only after acceptance of the above condition the bidder shall be allowed to submit the bid.

In case any deviations, variations and additional conditions are found anywhere in the bid (Techno Commercial Bid & Price Bid), the same shall not be given effect to in evaluation and it will be considered that the bidder complies to all the terms and conditions of Bidding Documents without any extra cost to the Owner irrespective of any mention to the contrary, anywhere in the bid, failing which the Bid Security of the Bidder be forfeited.

7.0 Clarification on Bidding Documents:

Bidder can seek clarifications through e-mail or in hard copy up to the time specified as mentioned in the bidding document.

The queries will be answered by NTPC and posted in the c-Folder. The bidders can view all queries and all answers once they are posted in the c-Folder.

8.0 Brief Description of items:- OPERATION AND MAINTENANCE OF A/C SYSTEMS/PLANTS OF STAGE-I, STAGE-II, IT DEPTT., ADM. BUILDING & EDC AUDITORIUM.

9.0 Qualifying Requirements of Bidders:

1. The bidder should have executed/completed the work of OPERATION & MAINTENANCE OF A/C PLANT(S) during last 7 (seven) years, ending last day of the month previous to the date of NIT, having minimum contract value as indicated below :

a. Three executed/completed contracts, as above, of cost not less than Rs.29 Lakh each.

OR

b. Two executed/completed contracts, as above, of cost not less than Rs.36 lakh each.

OR

c. One executed/completed contract, as above, of cost not less than Rs.57 Lakh.

2. The average annual turnover of the bidder in the preceding three (3) completed financial years ending with Financial Year 2012-13 shall not be less than Rs.36 lakh.

10.0 Following documents must be uploaded in the c-folder, failing which the offer shall be liable for rejection:

I. Qualifying Requirement: Total credential to fulfill all the criteria as mentioned in Qualifying requirement of the NIT.

II. Technical Bid:

a. All TECHNICAL DATA SHEETS as per the format provided in the tender document duly filled.

b. Any other data/information as sought in our tender document

III. Company/Firm Details:

a. Document related to legal status of the Bidder (i.e., Sole Proprietorship Concern/Partnership Firm/ Private Limited Companies/ Public Limited Companies and Statutory Corporation/ Consortium/ Joint Venture), Name and address (es) of the sole proprietor / partners / Board of directors.

b. Memorandum and articles of association/photocopy of partnership deed/affidavit of proprietorship.

IV. Copy of Service tax registration certificate.

V. Copy of Sales Tax Registration / VAT Certificate

VI. Copy of valid independent PF code no. issued by concerned RPFC.

VII. Copy of PAN card.

11.0 Participation in the tender does not automatically mean that the bidders are considered qualified. NTPC shall evaluate the qualifying requirement of each bidder as per NIT after opening of technical bid and the bids of the bidder who is not meeting the qualifying requirement shall not be considered.

12.0 NTPC reserves the right to reject any or all bids or cancel/withdraw the invitation for bids/IFB without assigning any reason whatsoever and in such case no bidder/intending bidder shall have claim arising out of such action.

13.0 NTPC will not be responsible for any loss/late receipt/non-receipt of applications for tender documents/bids due to any postal delay or delay, in any form, in transit.

14.0 If the last date for receiving applications/ selling of bids/ date of bid opening coincides with holiday, the date will be shifted to the next working day.

15.0 Tender document is not transferable.

16.0 Package Co-ordinator:

    1) Shri S. KESARI Asst. Manager (CS) NTPC /SSTPS , Mob.No. 9453019379 e-mail:sanjeevkumarkesari@ntpc.co.in

    2)   Shri Balram Prasad DGM (CS), Mob. No- 9415342031 e-mail:balramprasad@ntpc.co.in

Address for Communication:

17.0 The Addl. General Manager (Contracts)

NTPC Limited, Singrauli Super Thermal Power Station

P.O. Shaktinagar – 231 222, Distt. Sonebhadra (U.P)

Phone No.05446-232187,

Telefax No.05446-232187/232423, E-mail : pkpan@ntpc.co.in

18.0 The Addl. General Manager (Contracts) I/C

NTPC Limited, Singrauli Super Thermal Power Station

P.O. Shaktinagar – 231 222, Distt. Sonebhadra (U.P)

Phone No.05446-232430/236090,

Telefax No.05446-232430/232423, E-mail : sucharitadutta@ntpc.co.in

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill this form. Submit it to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD of required amount.

DD should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: ________________ Pre ERP

Post ERP

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Please tick the appropriate box in front of vender code to indicate whether the vender code given is Pre-ERP or Post ERP.

Tender fee payment can be given through DD or payment Gateway. In case the option of DD is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure-3

e.f.t. Form

Bidder’s Name and Address: To,

NTPC Limited,

.............................................

.............................................

Dear Sirs,

We, hereby authorize the 0wner to make all our payments through Electronic Fund Transfer System. The details for facilitating the payments are given below

(to be filled in capital letters)

1. name of the beneficiary

2. address

Pin Code

3 TELEPHONE NUMBER (WITH STD CODE)

4. bank particulars

(a) bank name

(b) bank telephone no. (with std code)

(C) BRANCH address

Pin Code

(d) bank fax no (with std code)

(E) branch code

(F) 9 digit micr code of the bank branch (Enclose copy of a cancelled cheque)

(G) bank account number

(H) bank account type (tick one)

saving

current

loAn

cash credit

others

if others, specify,

5. permanent account number (pan)

6. e-mail address for Intimation regarding release of payments

I/We hereby declare that the particulars given above are correct and complete. If transaction is delayed or credit is not affected at all for reasons of incomplete or incorrect information, I/We would not hold the owner responsible.

signature

(authorised signatory)

date________________ name_______________________

office stamp

bank certification:

It is certified that above mentioned beneficiary holds a bank account no. .................................... with our branch and the Bank particulars mentioned above are correct.

signature

(authorised signatory)

Date________________

Authorization No.:................................

NAME: __________________________

Office stamp