NTPC Limited

(A Govt of India Enterprise)

Talcher Super Thermal Power Station

Notice Inviting Tender

NIT No: 40017754

A. NTPC invites on-line bids from eligible bidders for the below mentioned package, as per the scope of work briefly mentioned here in after.

B. Brief Details

Bid Invitation Number	40017754
NIT Date	26.12.2013
Name of the Job	Repair and maintenance of Roads in township of stage I & Stage II.
Estimated Cost in INR	188.57 Lacs
Document sale Commencement Date	13.01.2014
Document sale Close Date	28.01.2014
Source NIT	Talcher Super Thermal Power station
Contract Classification	Works
Last Date and Time for Bid Submission	3.30 PM, 17.02.2014
Bid Opening Date & Time (Technical)	4.00 PM, 17.02.2014
Price Bid Opening Date & Time	Shall be communicated to the qualified bidders separately
Cost of bid document in INR	2,250.00
EMD in INR	4,20,000.00

C. Initial Steps for participation in our e-tender is as per the table mentioned below

Type of Vendor	Required Document for viewing our tender document
Vendors already having SRM vendor code and Password	1) Before download/viewing our tender document, party has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send Crossed Demand Draft/ Pay Order/Bankers Cheque in favour of NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-0909) or UCO Bank Deepshikha (code-1889) of requisite amount directly to us, which should reach us at least three working days prior to Last Date of document sale period.
Vendors already having SAP vendor code, but does not have SRM login id and Password	1. Duly Filled Annexure-1 (format given below) should reach us at least five working days prior to Last Date of document sale period. 2) Before download/viewing our tender document, party has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-0909) or UCO Bank Deepshikha (code-1889) of requisite amount directly to us, which should reach us at least five working days prior to Last Date of document sale period with Duly Filled Annexure-1.
New Vendor neither having any vendor code in SAP nor any SRM login ID and Password	1. Duly Filled Annexure-2 (format given below) and scanned/photo copy of PAN card (self Attested) along with the detailed address and EFT form (Annexure-2A) with certification from the banker should reach us at least seven working days prior to Last Date of document sale period. 2. Before download/viewing our tender document, party has to pay requisite tender fee either through payment gate way by clicking on “pay tender fee” after login in our SRM site or send Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-0909) or UCO Bank Deepsikha (code-1889) of requisite amount directly to us, which should reach us at least seven working days prior to Last Date of document sale period with Duly Filled Annexure-2.
Note: · The agency can login e-tender site (SRM login site) for participation in our tendering after complying to above. The agency can reach our e-tender site SRM login site directly through below mentioned address. ‘ https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart’ They can also access our e-tender site(SRM login site) through www.ntpctender.com and clicking on Login (e-Tender). ·Small Scale Industries registered with NSIC/OSIDC shall be exempted from payment of cost of tender document. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’. · NTPC takes no responsibility for any loss/delay/non-receipt of applications/ tenders sent by post.

NAME OF WORK

ESTIMATED COST /

COMPLETION PERIOD

BID DOCUMENT SALE PERIOD

EARNEST MONEY

-------------------

COST OF BID DOCUMENT (RS.)

TECH.BOD

--------------

PRICE BOD

(*)

Repair and maintenance of Roads in township of stage I & Stage II.

188.57 Lacs /

12 (Twelve) Months

13.01.2014

28.01.2014

4,20,000.00

2250.00

17.02.2014

04.00 PM

(*)

Note: 1. (*) PRICE Bid opening date shall be communicated separately only to the qualified bidders.

I. Earnest money deposit (EMD):

A. Bid Security/EMD and LOU shall be submitted in a sealed envelope, which should be superscribed “Repair and maintenance of Roads in township of stage I & Stage II.”, NIT ref no. 40017754 due on date: 17.02.2014 from ____________________________ (Name and Address of bidder).” , separately offline by the stipulated bid opening date and time at the address given below. Any bid without an acceptable Bid Security (if applicable) shall be treated as non-responsive by the employer and shall not be opened.

The EMD offered shall, at bidders option, be in the form of (i) A Crossed Demand Draft/Pay Order/Bankers Cheque in favour of NTPC Limited payable at SBI, Telesingha (code-6257) or UCO Bank Kaniha (code-0909) or UCO Bank Deepsikha (code-1889). or (ii) an unconditional and irrevocable Bank Guarantee (BG) from any of the banks specified in the bidding documents. The format of Bank Guarantee towards bid security shall be in accordance with the ‘Proforma for BG’ included in the bidding documents. While getting the Bank Guarantee issued, Bidders are requested to ensure compliance to the points mentioned in Bank Guarantee Verification Check List in the bidding documents. Bidders are required to fill up this check list and enclose the same along with the bank guarantee. EMD for an amount less than or equal to Rs.50,000.00 shall not be accepted in the form of bank guarantee. EMD shall not be accepted in any other form.

C. The bid security shall remain valid for a period of forty five (45) days beyond the original bid validity period or beyond any extension in the period of bid validity subsequently requested

D. ANY BID NOT ACCOMPANIED BY AN ACCEPTABLE BID SECURITY WITHIN THE SCHEDULED TIME SHALL BE REJECTED BY THE EMPLOYER AS BEING NON-RESPONSIVE AND BID SHALL NOT BE OPENED.

E. NSIC / SSI units and Registered Cooperative Societies of Land Oustees, for the items / services for which such units are registered, shall be exempted from payment of Bid Security / Earnest Money Deposit. Eligible NSIC/SSI units shall be exempted from paying Security Deposit (SD) upto the monetary limit for which the unit is registered with NSIC/ OSIDC. This shall be subject to submission of a self certified legible copy of valid registration certificate giving details, such as ‘items / services for which registered, validity, monetary limits etc’ in the EMD envelope.

II. SCOPE OF WORK :

Repair and maintenance of Roads in township of stage I & Stage II.

SALIENT TECHNICAL FEATURE :

Salient technical features of the equipment/ systems/ services covered in above NIT are mentioned in Annexure-I (attached herewith). These salient technical features as mentioned in Annexure-I is only to facilitate the prospective bidders to prima-facie understand the requirements under the tender and shall not in any way limit or alter the scope of work and technical features/ specification of equipment/ systems/ services covered in the bidding documents. Detailed provisions with regard to scope of work and technical features/ specification of equipment/ systems/ services, contained in the bidding document shall be final and binding.

III. QUALIFYING REQUIREMENTS

	The bidder who wishes to participate in the bidding shall satisfactorily establish that they fulfill the following Qualifying Requirements:
1.0 2.0	Financial Criteria: The average annual turnover of the bidder in the preceding three (3) financial years as on the date of bid opening shall not be less than Rs.209.50 Lakh . Technical Criteria: a. The bidder should have executed as on the date of bid opening at least one similar work of value not less than Rs 167.50 Lakh OR b. The bidder should have executed as on the date of bid opening at least two similar works of value not less than Rs 104.75 Lakh each OR c. The bidder should have executed as on the date of bid opening at least three similar works of value not less than Rs 83.75 Lakh each, in the past. Similar Work means: Road work including sub base coarse, base coarse and black topping.
	Notes :
1.	The work “executed” means that the bidder should have achieved the progress specified in the QR even if total contract is not completed/ closed. The same shall be supported by documentary evidence issued by the owner.
2.	Other income shall not be considered for arriving at Annual Turnover.
c)	In cases where audited results of the last preceding financial year are not available, certification of financial statements from a practicing Chartered Accountant shall also be considered acceptable.

IV. GENERAL TERMS AND CONDITIONS

1. DOCUMENTS TO BE SUBMITTED WITH TECHNICAL BID:

Legible copies of the following documents duly signed by the authorized representative of the bidder are to be submitted (uploaded in “C” folder) in support of the qualifying requirement along with technical bid.

A) (i) Award letter / Work Order with bill of quantities (ii) proof of value of work executed as mentioned at (B) below

B) Documentary evidence issued by the employer as proof of value of work executed clearly indicating (i) the executed value of the work and (ii) period (giving start date and end date) during which the work has been executed, in the form of job completion certificate / final deviation order / copies of measurement book (R/A bills). An employer means Government / Large Industrial Organizations / Public Sector Enterprises.

C) Audited balance sheet and profit & loss account of last three financial years ending 31^st March 2013 (namely 2010-11, 2011-12 & 2012-13).

D) Partnership deed/ affidavit for proprietorship/ certificate of incorporation/ articles of association etc with latest changes, if any.

E) Copy of Power of Attorney of Authorized Signatory (if applicable)

F) The bidder should have independent P.F. code number allotted by Regional Provident Fund Commissioner. Copy of PF code allotted by RPFC must be submitted with technical bid.

G) Copy of Sales Tax registration, Service Tax registration, STCC/TIN & PAN.

NTPC if so desire may verify the performance of the bidder from their respective clients.

2. Bids should be submitted by 3.30 pm on the scheduled date of opening(After 3.30PM system will not allow) of technical bid and shall be opened online at 4.00 pm , in presence of bidders or their authorised representative who wish to be present.

3. If the last date of receiving application and date of bid opening coincides with a holiday, the date will be shifted to the next working day.

4. First EMD envelope shall be opened. Technical Bids of bidders who have submitted EMD in acceptable form to NTPC shall be opened online next. If the bidder qualifies as per the QR and terms and conditions of NIT, their price bid shall be opened on the scheduled date as notified in NIT or on the date to be intimated after evaluation of technical bids.

5. No deviation will be allowed on price basis, period of completion, deduction of security deposit and other statutory deductions. Bids with such deviation shall be considered as non-responsive.

6. NTPC takes no responsibility for any loss/delay/non-receipt of tenders sent by post. Offers received late/incomplete are liable for rejection. Sealed bids must be sent at the ‘address for communication’ only.

7. Notwithstanding anything stated above, NTPC reserve the right to assess bidder’s capability and capacity to perform the contract, should the circumstance warrant such assessment in overall interest of the owner.

8. NTPC reserve the right to reject or accept any tender without assigning any reasons thereof.

9. Above details are only indicative. Other detailed terms and conditions shall be as per our tender documents. Interested bidders are advised to visit the site and familiarize themselves with the site conditions.

10. Parties blacklisted / banned by any NTPC Unit / Corporate Centre as well as other Public Sector / Government Agencies are NOT eligible to participate.

ADDRESS FOR COMMUNICATION:

THE ADDL.GENERAL MANAGER (CS)

NTPC LIMITED

TALCHER SUPER THERMAL POWER STATION,

P.O. : DEEPSHIKHA - 759 147,

DISTRICT : ANGUL,(ORISSA)

DIAL : 06760-247244/212314

FAX : 06760-243912/243232

Email:sreekumarv@ntpc.co.in

WEBSITE : ntpctender.com OR ntpc.co.in

THE SR. MANGER(CS)

NTPC LIMITED

TALCHER SUPER THERMAL POWER STATION,

P.O. : DEEPSHIKHA - 759 147,

DISTRICT : ANGUL,(ORISSA)

DIAL : 06760-247277/247245

FAX : 06760-243232/243912

Email: samirhaloi@ntpc.co.in

WEBSITE : ntpctender.com OR ntpc.co.in

Annexure No 1

Request for Login ID on NTPC e-Tender.

If you are already a supplier/contractor of NTPC, and interested in participating in e-tenders of NTPC, please fill in the following form.

Form B

For Existing Venders:

Existing Vender Code with NTPC: _______________

Phone Number: ____________________ Extn: _________________

Email ID:_______________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _______________________________________________

Bid Invitation number interested in: _________

DD/BC/Pay Order details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD/BC/Pay Order Valid till: __________

Address and other detail (Only in case of change)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: ____________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: ____________________________________________

_____ ______________________________________

Note: Tender fee payment can be given through DD/BC/Pay Order or payment Gateway. In case the option of DD/BC/Pay Order is opted should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

Annexure No 2

Request for Login ID on NTPC e-Tender.

If you are not a supplier/Contractor of NTPC, and interested in participating in e-tenders in NTPC, please fill in the following.

Form A

New Vender (prospective)

Name: ___________________________________________________

Address: ___________________________________________________

___________________________________________________

State: _________________ City: _______________________

Country: ______________

Pin: _________________

Telephone NO: _______________ Extn: ________

Fax Number: _______________

Email ID: ___________________________________________________

Your Company’s Bank Name _______________________________________

Account Number: ____________________________________

Branch: _____________________________________________

Address: _____________________________________________________

________________________________________________________

PAN number: ___________________________________________________

CST number: ___________________________________________________

Excise Regn Number: _____________________________________________

SSI Number: ___________________________________________________

Contact Person’s Name: ___________________________________________

Designation: _____________________________________________

Bid Invitation number interested in: __________________

DD/BC/Pay Order details as tender fee: Issuing Bank: _____________________________

No: _____________ Date of Issue: __________

Amount: _________ DD Valid till:__________

Note: Please download, print and fill up this form. Submit forms along with a cancelled cheque to the Package in charge/ Contact person as mentioned in the Bid Invitation along with the DD/BC/Pay Order of required amount.

DD/BC/Pay Order should be in favor of “NTPC Ltd” payable at the ordering location mentioned in the Bid Invitation.

Request for Login may be sent through E-mail or manually sent to Package in charge / Contact person as mentioned in the Bid Invitation.

ANNEXURE-2A

E.F.T- Form

(TO BE RETURNED TO THE COMPANY)

To,

NTPC Limited.

Talcher Super Thermal Power Station

P.O.: - Deepshikha, Dist: Angul, (Orissa)

Pin- 759 147

Dear Sir,

Ref: AUTHORISATION OF ALL OUR PAYMNETS THROUGH ELECTRONIC FUND

TRANSFER SYSTEM.

We hereby authorize NTPC Ltd., Scope Complex, Lodi Road, New Delhi to make all our payments through Electronic Fund Transfer system. The details for facilitating the payments are given below:

(TO BE FILLED IN CAPITAL LETTERS)

1. NAME OF THE BENEFICIARY

2. ADDRESS

PIN CODE:

3. TELEPHONE NO. WITH STD CODE

4. BANK PARTICULARS

A) BANK NAME

B) BANK TELEPHONE NO. (WITH STD CODE)

C) BRANCH ADDRESS

PIN CODE

D) BANK FAX NO. (WITH STD CODE)

E) 9 DIGIT MICR CODE OF THE BANK BRANCH

(ENCLOSE COPY OF A CANCELLED CHEQUE)

F) BANK ACCOUNT NUMBER

G) BANK ACCOUNT TYPE (TICK ONE)

SAVING

CURRENT

LOAN

CASH CREDIT

OTHERS

IFSC

5. PERMANENT ACCOUNT NUMBER (PAN)

6. E-MAIL Address for Intimation regarding release of payments

I/ We hereby declare that the particulars given above are correct and complete. If the transaction is delayed or credit is not erected at all for reasons of incomplete or incorrect information, I/ We would not hold the Company responsible.

SIGNATURE

DATE

(AUTHORISED SIGNATORY)

Name :

OFFICIAL STAMP

BANK CERTIFICATION:

It is certified that above mentioned beneficiary holds a bank Account No. _________________ with our branch and the Bank Particulars mentioned above are correct.