Sub: Procurement of Conveyor belt 1400 KN/M strength for NTPC,Farakka  through SRM/E-TENDER  with Reverse Auction

BIN NO.40017848

                                                    NIT NO. PUR/13-14/11

             

 

Mandatory Information

 

1.

NIT NO.

PUR/13-14/11

2.

Date of NIT

28.12.2013

3.

Brief Description / Scope of Work

Procurement of conveyor belt 1400KN/M strength for NTPC, Farakka   through E-tender/SRM with reverse auction

4.

Upload NIT HTML

 

5.

Job Location

NTPC FARAKKA (W.B)

6.

Tender document sale & Close date

10.01.2014 / 25.01.2014

7.

Tender Document cost

Rs.2250/ (Rs. two thousand two hundred & fifty only)

8.

Mode of payment

DD in favor of NTPC Ltd.  Payable at SBI, Andua (Code : 7099) Or online payment thru payment gate way .

9.

Package Co-coordinator E-mail

dinabandhubera@ntpc.co.in

10.

Alternate Package Co-coordinator E-mail

satishkumar@ntpc.co.in

 

           

 

Sub: Procurement of Conveyor belt 1400KN/M strength For NTPC,Farakka through SRM/E-TENDER  with Reverse Auction

BIN NO.40017848

                                                    NIT NO. PUR/13-14/11

 

Optional Information

 

1.

Tender Document sale (Start Date)

10.01.2014

2.

Tender Document Sale (close Date)

25.01.2014

3.

Last date of receiving of request for tender document

25.01.2014

4.

Last date of submission of Bid.

05.02.2014

At 14.30 PM

5.

BID OPENING DATE (Technical bid, EMD & QR)
 

05.02.2014 at 15:00 PM

6.

Earnest Money Deposit (EMD)

Rs. 403,000.00/

(Rs. Four lac three thousand only)

7.

Qualifying Requirement

Mentioned below / as per annexure

8.

Terms & conditions

Mentioned below /

As Per Annexure

9.

Tender Schedule

As below

                       

 

Note: Case is to be processed thru SRM/ E-tendering with reverse auction. Intending bidders should have a valid class-3 Digital certificate. , For detail go thru, T&CS attached

 

 

Qualifying Requirements

 

 

01.

 Average annual turn over of the bidder in the preceding three (03) financial years   as on the date of bid opening shall be not less than Rs. 345.31 Lacs.

02

The Intending bidder must be manufacturer of FR grade conveyor belt having in-house testing facilities required for testing of conveyor belts as per IS: 1891(part-I) ISO 340,CAN/CSA-M422-M87 Type-C, DIN-53516 as applicable.

02.

 The Intending Bidder must have experience of having successfully executed the work of manufacturing and supply of “FR grade conveyor belts having tensile strength not less than 1400KN/M and width 1400 mm or higher” during the last 07 years ending last day of the month previous to the one in which application are invited with either of the following:- 

a) Three Purchase orders of value not less than Rs.80.57 lacs each or 

b) Two   Purchase orders of value not less than Rs. 100.72 lacs , each  or  

C) One  purchase order of value  not less than Rs. 161.15 Lacs .

Note: : 1. The word  “executed” means that the bidder should have achieved the progress specified in the QR even if the total contract is not completed/closed.

2. Other income shall not be considered for arriving at annual turnover.

3.In cases where audited results for the last preceding financial year are not available, certification of financial statements from a practicing chartered accountant shall also be  acceptable

 

 

 
Tender Schedule

 

 

Sl.

NTPC Stage

Contractor Stage

Start   date& Time

Expiry date & Time

 

1.

Release of Tender

    ---

  ---

10.01.2014

 at  09:00 Hrs

 

 

 

Tender fee submission (Online/ offline)

 10.01.2014

at 09:00 Hrs

25.01.2014

at 17:00 Hrs.

 

2.

--------

Tender Download

10.01.2014

at 09:00 Hrs.

25.01.2014

at 17:00 Hrs.

 

3.

------

Bid Preparation

10.01.2014

at 09:00 Hrs.

05.02.2014

at 14:30 Hrs.

 

4.

-----

Bid Submission

(Technical & Price bid in ONLINE)

10.01.2014

at 09:00 Hrs.

05.02.2014

at 17:00 Hrs.

 

5.

-----

   EMD/ QR submission deadline  (offline/ physically)

10..01.2014

at 09:00 Hrs

05.02.2014

at 14:30 Hrs

 

6.

 Bid Opening Date (Technical Bid+EMD BID +QR Bid)

-----

05.02.2014

At  15:00 Hrs.

.

 

 

Price Bid Opening  (ONLINE )

----

05.03.2014

at 15:00 Hrs.

(Tentative)

 

 

7.

Reverse Auction

------

Intimated later, to all Qualified Bidder

 

 

 

 

 

 

 

 

 

 

 

 

Terms & Conditions for Participation in SRM/ E- tender

1.

Access To Tender Document:

 

This is an e- tender case with Reverse Auction. Tender document can be accessed / downloaded from NTPC website: www.ntpctender.com. After paying the stipulated tender fee. & Bid creation / submission can be completed   after log on to our e-tender portal: https://etender.ntpclakshya.co.in/sap/bc/gui/sap/its/bbpstart

Using valid LOGIN ID/ Password, allotted to vendors by NTPC.

 

2.

Tender Fee Payment:

 

A)   Tender fee can be paid through ICICI payment gateway or alternatively through demand draft, in favor of NTPC Ltd. , payable at SBI , Andua ( Branch Code : 7099 ).

B)   In case of receiving the payment through demand draft/banker cheque, authorization shall be given by NTPC Farakka   for allowing the vendor to create the bid.  In case payment is made through ICICI payment gateway, this is done automatically.

C)   In case of offline payment, the bidder has to submit application at NTPC Farakka along with DEMAND DRAFT (Non-refundable) for tender fee in favour of NTPC Ltd., payable at SBI, Andua (Branch Code-7099) Within the schedule.

D)   The application envelope must be super scribed with NIT No./ Bid Invitation No.    In case a bidder desires to participate in more than one tender, separate application is required to be made against each NIT accompanying a separate DEMAND DRAFT as mentioned above.

E)   Firms registered with NSIC are exempted for tender fee submission. Application along with a copy of Valid NSIC certificate to be submitted to NTPC Farakka , well in advance (within Schedule) to give authorization to access the bid .

F)    Application with all relevant documents should reach in the office of  . Mgr  (Purchase) within the schedule. NTPC will not be responsible in any way for late receipt of request for tender documents due to any postal delay or delay of any form in transit.

G)   Address for communication: . Mgr  (Purchase), NTPC Limited, Farakka Super Thermal Power Station, P.O. Nabarun, Dist. Murshidabad, Pin. 742 236, West Bengal. (Phone No. 03512-226823/226848, Fax No.03512-226811/18. )

 

3.

Earnest Money deposit (EMD) Payment:

 

A)    EMD of stipulated value is to be submitted physically (Offline) in prescribed form within the scheduled period.

B)    EMD is to be submitted in any one of following forms:

(a) Demand Draft in favour of NTPC Limited   payable at SBI-Andua (code=7099)

(b)   Banker Cheque

(c)   Pay Order

(d)   Bank Guarantee in standard format of NTPC (enclosed) from Nationalized bank (list of acceptable banks , enclosed ) irrevocable and operative till 30 days after the validity of the offer.

Note : No Bank Guarantee shall be accepted for EMD amount up to 20,000.00, However, EMD amount exceeding Rs 20,000.00 may be accepted in all the above forms

C)    Please note that the firms registered with NSIC or Small Scale Industries registered in WB, are exempted from furnishing Earnest Money. A copy of valid NSIC Certificate is to be submitted for EMD Exemption.

 

4.

Technical Bid & Price Bid submission:

A)  This is a E-tender case and bidders shall submit bid (Technical Bid & Price Bid) in ONLINE ONLY. Bids sent in physical form thru any other means/ media is not at all acceptable & it may be liable to be rejected.

B)  Confirmation of Acceptance of material specification, Acceptance of Fraud Policy  guarantee and other Terms & conditions etc, along with deviation statement indicating cost of withdrawal of deviation are to be attached in C- Folder , as per attached format.

C)  In case of any deviation in tech specification with respect to tender enquiry, same to be clearly specified as per Performa of deviation statement & to be attached in C- Folder during online bid preparation.

D)  Price justification document towards the quoted price  ( in form of copy of P.O placed by any govt agency , PSU  etc may be uploaded / attached in C- Folder .

E)  A screen shot is being provided which may be helpful for online bid preparation / submission however, It is to be noted that actual process at some stage may slightly differ from that.

F)  All the bid related documents viz. technical bid, catalogues, data sheets, drawings, etc are to be uploaded with your digital signatures in the tender document folder (Using Unprice bid tab) under created bid option

G) All attachment in C- Folder should be either on the Letter Pad of Company OR  Company name should be mentioned  on Header or Footer level

 

 

5.

EMD & QR (Qualifying Requirement) Document Submission- Offline:

 

H)  EMD & QR is to be submitted in Physical Form / Offline within the scheduled period. First Envelope containing Earnest Money Deposit to be Marked as “A”  & Second Envelope containing Qualifying Requirements to be Marked as “B” .

 

I)     Above Two Sealed envelopes (A&B) must be super scribed with NIT No./ Bid Invitation No., Date of Opening (Technical ) ,Sender’s Name and Address. In addition to this, 1st Envelope (A) to be marked “EARNEST MONEY” or “NSIC/SSI Registration Certificate” as the case may be. 2nd Envelope (B) to be marked as “QUALIFYING REQUIREMENTS.

Note : Above two envelopes  (A&B ) shall be kept in a single big envelope super scribing the  details of these two  envelopes & NIT NO/ Bid Invitation No  with BOD (Technical )

J)   Technical Bid / Price Bid of the Bidders who have not submitted requisite amount of  

       EMD or / and who do not satisfy the Qualifying Requirements shall not be considered.

K)  All the documentary evidence like Sales Tax/VAT Registration Number, relevant Purchase 

            Order copies, completion certificate/ execution proof of P.O (in form of Challan/ invoice OR  

            Inspection clearance/ MDCC OR payment receipt etc. ), supporting documents towards                

           Annual turnover (e.g. audited balance sheet or profit & loss account sheet etc. ) are to be

            Enclosed with the Qualifying Requirement (Envelope B ) to fulfill all the Q.R. clauses.

           QR document should contain preferably a brief summary of all covered / submitted  

            Document.

L)  NTPC will not be responsible in any way for late receipt of these document (EMD&QR) due    to any postal delay or delay in any form in transit.

6.

Others:

A)  It is to be insured that vendors should have valid Login ID/ Password before creation of    

        Bid. Please contact NTPC well in advance to get the same.

B)  Vendors should have valid Class III Digital Signatures with sufficient validity to participate in  

        E- Tender / SRM .

C)  Use Hold button during bid preparation often in order to avoid loss of data in case any break in the link.  It may be noted that the system would automatically logoff in case of no activity for more than 10 minutes. Hold is temporary saving of bid. it can be used repetitively .

D)  All rates to be filled in are to be the unit rates only.  System automatically calculates the total price, which can be viewed in Output Preview.  Amount in words need not be filled in as the system would automatically calculate and mention in the Output Preview

E)  All deviations/exceptions, if any must only be given in the Deviation Schedule to be uploaded in the C-Folder.  Any deviation/exception mentioned elsewhere would not be given effect to.

F)  All applicable taxes and duties must be mentioned clearly while filling the rates of the taxes and duties.  In case the same are  not mentioned separately, it would be assumed that the applicable taxes and duties are inclusive in the bid price.

G) All attachment in C- Folder should be either on the Letter Pad  of  Company OR  Company name should be mentioned  on Header or Footer level

 

Note :

 NTPC reserves the right to access the capacity and capability of bidders after scrutiny of applications and reserves the right to reject any or all tenders without assigning any reasons.

 

7.

Help Desk (problem related with Login ID / C- Folder attachment ):

In case of   any problem related with login ID / password & C- Folder, vendors may pl contact on following nos. Helpdesk Contact Nos. 0120-2952319 or 0120-2597319 or 0120-2410252 or 2410259 or 0120-2410306 .

Contact details of concerned person  at NTPC Farakka :

a) D.Bera (Dy. Manager/ Purchase ), E-mail Id : dinabandhubera@ntpc.co.in,

     Ph: 03512-226823,M-9434758071

b) Satish Kumar Sharma  (Enginner / Purchase ), E-mail ID : satishksharma@ntpc.co.in

     Ph: 03512- 226848

 

 

 

Others Terms and condition

1

Applications for issue of  tender paper to be submitted with Non-refundable Tender Fee of Rs 2,250/- against each tender in the form of Demand Draft in favour of NTPC Ltd., payable at S.B.I. Andua (Branch Code No. 7099).

2

The Bidding documents may be downloaded directly by the prospective bidders against payment of tender fees, from NTPC website (www.ntpctender.com) and also against direct application within the closing date provided in the NIT.

For e-tendering cases, separate link is available to access the e-tender module (SRM Module) in the above said website for the vendors who has to obtain login ID & Password from NTPC and possesses Class IIIB type Digital Certificates.  Necessary tender fees/cost of the bidding document can be given through e_payment gateway. However, technical & commercial bids of only those bidders who meet the qualifying requirements shall be considered for evaluation.

 

 

3

Price bid of only those bidders shall be considered who satisfy NIT requirements regarding pre-qualification criteria and submission of EMD and upon acceptance of technical bids.

4

NTPC will not be responsible in any way for late receipt of request for tender documents/bid  due to any postal delay or delay in any form in transit or breakdown  in the internet communication system etc at the end of the vendor.

5

All documents are to be submitted in English language. Any document of language other than English, certified English translation is to be submitted.

6

EMD is to be submitted in any of the following form –
1.   Banker’s Cheque, Crossed DD, drawn in favor of NTPC/ Farakka.
2.        Un conditional & irrevocable Bank Guarantee from the schedule banks and operative till the validity of the offer/tender expires. BG is acceptable only  for EMD amount of more than Rs. 20,000/-. For EMD up to 20,000/-, the same is to be furnished by DD/ Banker’s Cheque etc.
However, the above shall be  governed by the details given in General Purchase Condition.

7

Address for communication :
Dy. General Manager(C&M)/Sr.Manager(Materials),
NTPC Ltd. Farakka Super Thermal Power Station,
PO – Nabarun– 742236, Dist – Murshidabad, West Bengal, Fax No. 03512-226811,224214