NTPC Limited

( A Government of India Enterprise )

Vindhyachal Super Thermal Power Station

P.O. Vindhyanagar

District Singrauli

Madhya Pradesh- 486885, India

Telephone No. : 07805-247685247928

Fax No. : 07805-247728

CONTRACTS AND MATERIAL DEPARTMENT

INVITATION TO BID/NOTICE INVITING TENDER

FOR

ENLISTMENT /REGISTRATION OF CONTRACTORS

Ref. No. VSTPP/CONTRACTS/OTE/2016 Dt. 06.06.2016-corrigendum-1

NTPC Limited–Vindhyachal Super Thermal Power Project, in Madhya Pradesh, invites application for enlistment of vendors from eligible bidders for the following packages:

Package	Name of Work		Issue of	Last date for submission of	Enlistment
No.	JC for Civil maintenance		application form	completed application	validity
	JC for cleaning of drains paved areas and roofs		Application form has
VE-C-			been uploaded in	30.07.2016	24
	etc. in the plant area and township area at NTPC
			NTPC site, please
02	Vindhyachal		download the same	10:30AM	months
			from NTPC site

ÿApplication issued time: 10:00 am to 5:00 PM (Sunday/Holiday Closed)

ÿEnlistment of Vendors shall be communicated only to those bidders, who are found qualified at a later date.

1.GENERAL TERMS AND CONDITIONS:

∑Suitable bidders may please collect the Application form document on submission of request application on or before last date of issued period or may down load from NTPC website.

∑Issuance of documents to any bidder shall not construe that such bidder is considered qualified. Fulfillment of qualifying requirements by the bidders will be reviewed / evaluated by NTPC Limited.

∑Complete document to be submitted by bidders on or before last date & time of documentation submission.

∑The bidder must submit all the documents like detailed letter of award, proof of execution, audited balance sheets of last three years, PF code, PAN, Service Tax Registration No. etc. to establish their credentials inline of the qualifying requirements. Submission of incomplete documents (i.e. non – submission of required documents) may be liable for disqualification / rejection.

∑NTPC limited reserves the right to reject any or all bids or cancel/withdraw the invitation for bids without assigning any reason whatsoever and in such case no bidder/intending bidder shall have any claim arising out of such action .

∑In case the stipulated date is a holiday, then documents processing dates will be shifted to next working day.

∑For any postal/communication delay, NTPC limited will not be held responsible.

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in

NTPC Limited

( A Government of India Enterprise )

Vindhyachal Super Thermal Power Station

P.O. Vindhyanagar

District Singrauli

Madhya Pradesh- 486885, India

Telephone No. : 07805-247685247928

Fax No. : 07805-247728

CONTRACTS AND MATERIAL DEPARTMENT

Range of Estimated values for separate	1.	Up to 15.00 lakhs
enlistments	2.	Above 15.00 and up to 30.00 lakhs
	3.	Above 30.00 and up to 50.00 lakhs
	4.	Above 50.00 and up to 70.00 lakhs
	5.	Above 70.00 and up to 100.00 lakhs

Note:

1.Documents are to be submitted super-scribing the package no., name of the work etc on top of envelop.

2.Vendor list will also be utilized for New/Additional Package of similar Works.

3.The above Vendor enlistment shall be valid for 03 years from the date of finalization of vendor list.

4.The above ranged shall be periodically updated annually on receipt of application form the same by the above bidder.

2.0 QUALIFYING REQUIREMENTS (QR) FOR BIDDERS:

(a)The average annual turnover of the agency seeking enlistment, during last three (03) completed financial years should not be less than INR 3.75/11.25/20.00/30.00/42.50 lakhs for the corresponding respective range of estimated values.

(b)The agency should have executed the work(s) of “civil discipline/Drain cleaning” in any industry, during the last seven (07) years ending with bid opening date.

c) The agency should have executed the work(s) as mentioned at (b) above, directly under, "PSU" / "Joint venture of a PSU" / "Govt. Deptt." / " Quasi Govt. Deptt." / "Public limited company", during the last seven (07) years ending with bid opening date, with following executed value(s) of contract.

ÿ One order of value not less than INR 3.00/9.00/16.00/24.00/34.00 lakhs Or

ÿ Two orders each of value not less than INR 1.88/5.63/10.00/15.00/21.25 lakhs

Or

ÿThree orders each of value not less than INR 1.50/4.50/8.00/12.00/17.00 lakhs

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in

NTPC Limited

( A Government of India Enterprise )

Vindhyachal Super Thermal Power Station

P.O. Vindhyanagar

District Singrauli

Madhya Pradesh- 486885, India

Telephone No. : 07805-247685247928

Fax No. : 07805-247728

CONTRACTS AND MATERIAL DEPARTMENT

Remarks:

1.Mean value of estimate ranges are considered for QR determination.

2.Since the proposed QR is for enlistment, it is framed duly covering all the ranges of “estimated costs”, which may occur under various exigencies.

3.In cases where audited results for the last financial year as on the date of Techno commercial bid opening are not available, the financial results certified by a practicing chartered accountant shall be considered acceptable. In case, Bidder is not able to submit the Certificate from practicing Charted Accountant certifying its financial parameters, the audited results of three consecutive financial years preceding the last financial year shall be considered for evaluating the financial parameters. Further, a Certificate would be required from the CEO/CFO as per the format enclosed in the bidding documents stating that the financial results of the Company are under audit as on the date of Techno-commercial bid opening and the certificate from the practicing Chartered Accountant certifying the financial parameter is not available.

4.In case of “Job contract”/”maintenance contract”, with a contract period of two years, QR can be set considering estimate of one year period, since these contracts are routine in nature and works are normally spread over the entire contract period.

Package Coordinators of NTPC Vindhyachal:

i. Sh. A K Shivhare, Mgr.(CS)

Mobile: 9425823129, email ID: ajaykumarshivhare@ntpc.co.in

Address for Communication:

AGM(C&M)-CS

NTPC Limited

VINDHYACHAL SUPER THERMAL POWER PROJECT

PO.VINDHYANAGAR, DIST. SINGRAULI(M.P) 486885.

Phone/fax : 07805-247921

Email: lksharma@ntpc.co.in

ADDL. GENERAL MANAGER(C&M)-CS

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in

NTPC Limited

( A Government of India Enterprise )

Vindhyachal Super Thermal Power Station

P.O. Vindhyanagar

District Singrauli

Madhya Pradesh- 486885, India

Telephone No. : 07805-247685247928

Fax No. : 07805-247728

CONTRACTS AND MATERIAL DEPARTMENT

Qualifying requirement (QR) documents & categorization of package:

Qualifying Requirement for each package is given with

i)Financial parameter required such as : minimum average annual turnover required during past three years and minimum value of order(s) executed during past 7 years for each category (range).

Vendors have to furnish their audited annual turnover figures for each year during previous three financial years from the date of application and mentioned average annual turnover in the application form at part-II

(7).

Minimum value of order(s) executed for similar work : Vendor has to furnish details of three (03) purchase orders of highest values for similar work executed during last seven (07) years as specified in the QR.

Applicant /agency intending enlistment /registration must have valid PF registration with appropriate PF authority and a copy of the certificate must be enclosed with the application.

ii)Experience requirement: In the QR for the respective package, specific requirement of experience of execution (technical in nature) is given. Applicants have to furnish the copy of order and /or execution certificate as required in the QR.

CATEGORIZATION OF PACKAGES will be done based on their average annual turnover during previous three financial years and minimum value of PO executed during past 7 years, from the date as specified in the QR, subject to meeting other requirement as specified in the QR, example is given below:-

	Package No.			Name of work
	VE-C-02			JC for cleaning of drains, paved areas and roofs etc. in the plant area and township area under
				O&M at NTPC Vindhyachal
	Category		Range of enlistment		Min turnover required	Min value of PO executed during past 7 years (any one will suffice) in
					in lac	Lac
						One order of value	Two orders each of	Three orders each of
						not less than	value not less than	value not less than
	A		Up to Rs.15.00 lakhs		3.75	3.00	1.88	1.50
	B		Above Rs.15.00 and up to		11.25	9.00	5.63	4.50
			Rs.30.00 lakhs
	C		Above Rs.30.00 and up to		20.00	16.00	10.00	8.00
			Rs.50.00 lakhs
	D		Above Rs.50.00 and up to		30.00	24.00	15.00	12.00
			Rs.70.00 lakhs
	E		Above Rs.70.00 and up to		42.50	34.00	21.25	17.00
			Rs.100.00 lakhs

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in

NTPC Limited

( A Government of India Enterprise )

Vindhyachal Super Thermal Power Station

P.O. Vindhyanagar

District Singrauli

Madhya Pradesh- 486885, India

Telephone No. : 07805-247685247928

Fax No. : 07805-247728

CONTRACTS AND MATERIAL DEPARTMENT

GENERAL TERMS & CONDITIONS

1.The works/services for which enlistment is required is given at NIT will be valid for a period of three years from the date of approval by NTPC. The enlistment / registration shall be applicable for NTPC, Vindhyachal only.

2.The enlistment / registration of vendors shall be done by NTPC, Vindhyachal after evaluation of the financial & technical credentials of the vendors based on the information submitted by them in the application form.

3.Qualifying Requirements: Applicants must refer to the Qualifying Requirements for enlistment & basis for selection / categorization for the specific package for which they with to apply for enlistment.

4.Registration Certificate after enlistment will be issued by VSTPS only after evaluation of credentials as above on specific request.

5.NTPC reserves the right to verify the authenticity of the information furnished by the applicant as well as to accept/reject all applications full or part without assigning any reason. No correspondence/queries will be entertained in this regard.

6.Submission of application form by you / evaluation can not be construed to mean that you are qualified & entitled for issue of any / all tenders by VSTPS. NTPC reserved the right to assess the capability before registration of agency for any specific supplies / jobs.

7.NTPC, VSTPS in its own interest may again seek for vendors/ contactors enlistment / registration for any specific service at a later date. In this event, the contractors again shall have to meet the credentials specified therein.

8.Provisions of fraud Prevention policy shall apply for the enlistments being done. For details of the fraud Prevention policy you are advised to visit the NTPC website www.ntpctender.com.

9.Application form for registration will be available free of cost in Contracts & Materials Deptt. NTPC/VSTPS and the same is uploaded on NTPC web site (ntpctender.com) from where it can be down loaded.

10.Application complete in all respects shall be addressed and forwarded by registered post or given by hand or by courier or by post at the following address:-

AGM (C&M-Contracts)

NTPC LIMITED

Vindhyachal Super Thermal Power Station, Vindhyanagar,

Dist- Singrauli (MP)

11.The envelope should be super scribed with the title Registration of Contractors at NTPC, VSTPS and also mention NTPC reference no. for the work for which the applicant is intending to enlist / register.

12.Last date of receipt of completed application: the application should reach us by 30.07.2016. NTPC will not be responsible for any postal delay, loss or non-receipt of applications sent through post / courier.

13.NTPC shall not be responsible for delay / non receipt for application sent by post. Please acknowledge the receipt of the Application Form for Registration / Enlistment.

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in

NTPC Limited

( A Government of India Enterprise )

Vindhyachal Super Thermal Power Station

P.O. Vindhyanagar

District Singrauli

Madhya Pradesh- 486885, India

Telephone No. : 07805-247685247928

Fax No. : 07805-247728

CONTRACTS AND MATERIAL DEPARTMENT

INSTRUCTION TO VENDORS FOR FILLING IN THE APPLICATION FORM

1)Vendors are requested to fill in the application form carefully as the enlistment / registration of vendors shall be done by NTPC, VSTPS after evaluation of the financial & technical credentials submitted with the application form.

2)Name of the company as registered should be mentioned. The address of company be Mentioned from where correspondences will be made and offers / bids will be submitted in case of future tenders.

3)The application required to clearly state the work for which they intend to get enlisted /Registered.

4)Fees/ Charges: There will be no fee application for issuing the Application Form.

5)The application form consists of the following Document :-

i.Notice Inviting Application for enlistment of contractors

ii.Instruction to vendors and general terms and conditions

iii.Documents Authenticity Certificate proforma

iv.QR documents & categorization of packages

v.APPLICATION PERFORMA :

•PART - I : Company information

•PART – II : Capability & experience information

Application Performa (both Part –I & Part-II) and Documents Authentication Certificate must be completed neatly and signed by authorized signatory (of the company seeking enlistment) with Company Seal. In addition , each page of the application documents (as given at 5-I,ii & iv ) with enclosures, if any such as QR etc. and credentials in support of meeting the qualifying requirements(Q.R) Should be signed & stamped by the authorized signatory.

6)The documents which have to be submitted in support of the information furnished in the application form has to be mandatorily attached failing which the application is liable for rejection. A list of document which has to be attached with the application form is Given which must be filled and authentication by signature & Seal of authorized signatory.

7)Vendor should necessarily submit the following:

i)Letter of undertaking on Rs.50/- non-judicial stamp as per the format enclosed.

ii)Documentary proof of PAN card, MSME/NSIC/SSI, Excise registration certificate, ISO certificate, CST/TIN, Provident Fund Registration Number, Service Tax registration, Certificate of Incorporation of the firm / Memorandum and Articles of Association / Partnership Deed /Affidavit of Proprietorship with name (s) and address (s) of the sole Proprietor / Partners / Board of Directors.

iii)Provisions of ESI, Labour License, etc. & other statuary requirements as per labor law as applicable, shall have to be mandatorily compiled with, in case of the agency execution any work based on this enlistment.

8) All the document have to be self attested under seal & stamp of your company unless otherwise mentioned.

9) Vendors, In their own interested, are advice to ensure the correctness & authenticity of all the documents submitted to NTPC. If it is established at any time at any during the evaluation of the credentials or later that the information furnished by you is false or incorrect, your company shall be liable for black –listing / banning of business dealings & any or all recourses available with NTPC to take punitive/legal action.

10) Vendors are requested to page number the total set of documents being submitted. The Page No. of each document should be compulsorily mentioned in the space provided in the application form.

11) Incomplete application will not be considered.

12) These instructions shall form a part of the Application form for Registration / Enlistment. 13) All the disputes shall be under jurisdiction of District court, Waidhan.

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in

NTPC Limited

( A Government of India Enterprise )

Vindhyachal Super Thermal Power Station

P.O. Vindhyanagar

District Singrauli

Madhya Pradesh- 486885, India

Telephone No. : 07805-247685247928

Fax No. : 07805-247728

CONTRACTS AND MATERIAL DEPARTMENT

APPLICATION PROFORMA

(PART-I COMPANY INFORMATION)

(to be furnished by the applicant along with supporting documents to be enclosed with the application)
Name of the company
Address
(for correspondence & submission
of offers etc)
Company Email
Telephone no.			Fax no.
Contact person			Designation of contact
			person
Mobile no. of contact			Emil id of contact
person			person
Name of director
/partner/proprietor
(with address & mobile no.)
Type of company	1.	Public sector undertaking		(please submit documentary proof)
(tick whichever applicable &	2.	SSI (M.P. state)
	3.	NSIC register unit
enclose self attested relevant
	4.	Manufacture
certificate as mentioned against
	5.	Authorized dealer
each as documentary evidence)
	6.	Public limited company
	7.	Private limited Co
	8.	Proprietorship firm
	9.	Partnership firm
MSME category	1.	Micro		(pl submit relevant certificate from
	2.	Small		concerned directorate)
	3.	Medium

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in

NTPC Limited

( A Government of India Enterprise )

Vindhyachal Super Thermal Power Station

P.O. Vindhyanagar

District Singrauli

Madhya Pradesh- 486885, India

Telephone No. : 07805-247685247928

Fax No. : 07805-247728

CONTRACTS AND MATERIAL DEPARTMENT

Registration Details:

Sl.no.	Details		Registration no. & date	Doc. Enclosed
				at page no.
1	Permanent account no.
2	TIN/CST No.
3	Provident fund registration no.
4	Service tax number
5	Excise duty no.
6	Date of incorporation
7	ISO9001/ISO14000/ ISO18000/ SA8000
8	Entity change (if any)
	PART-II CAPABILITY & EXPERIENCE INFORMATION
Works for which enlistment /registration being applied for
Sl.No.	Enlistment package no.	Name of the work

Pl refer to the QR for specific package for which you intend enlistment for technical & financial requirement and furnish credential to meet the requirements. The details are to be furnished below.

Annual financial	Fin year (as per NIT)	Rs. In lac	Copy of profit & loss account/balance
turnover			sheet duly attested by chartered
			accountant to be enclosed

2014-2015

2013-2014

2012-2013

Average annual turnover

Minimum value of order(s) executed: (pl furnish details of three highest value purchase orders for similar works (for which enlistment being applied for) during last seven years from the date of last date of submission of application. Self attested copy of PO with execution proof to be enclosed with application

Particulars	Three PO details (of highest value ) executed during past 7 years			Remarks
PO No. & date
Name of work
Name of
company
Value of work
executed

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in

NTPC Limited

( A Government of India Enterprise )

Vindhyachal Super Thermal Power Station

P.O. Vindhyanagar

District Singrauli

Madhya Pradesh- 486885, India

Telephone No. : 07805-247685247928

Fax No. : 07805-247728

CONTRACTS AND MATERIAL DEPARTMENT

Please go through the check list and ensure that all required details are furnished along with the application

Sl. no.	Documents required		Page no.
			(pl mentioned page no. on all the documents and
			mention page no. below against each)
1	Copy of certificate of incorporation / article of
	association / partnership deed
2	Copy of profit & loss account / balance sheet duly
	attested by chartered accountant
3	Copy of three highest value purchase orders
	(for similar work executed within 7 years)
3A	Relevant proof of executed work value as at 3
	(Performance certificate)
4	MSME/NSIC/SSI registration certificate
5	Copy of PAN
6	Copy of TIN/CST registration certificate
7	PF registration certificate
8	Service tax registration certificate
9	Excise registration certificate
10	ISO certificate
11	Letter of undertaking on Rs.50.00 NJ stamp
12	Other documents (if any) pl mention name
13	This is to certify that all documents enclosed as mentioned above are duly attested by self or
	specified authority as required and stamped. The details given herein are correct. We shall be solely
	responsible for any mistake, wrong information, forgery of any document etc. I, hereby also certify
	that I am duly authorized by my company to submit and sign the application & the enclosed
	documents with this application.
Signature of authorized signatory		:
Name of Authorized signatory		:
Date		:
			Company seal

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in

NTPC Limited

( A Government of India Enterprise )

Vindhyachal Super Thermal Power Station

P.O. Vindhyanagar

District Singrauli

Madhya Pradesh- 486885, India

Telephone No. : 07805-247685247928

Fax No. : 07805-247728

CONTRACTS AND MATERIAL DEPARTMENT

PROFORMA OF LETTER OF UNDERTAKING TO BE SUBMITTED BY THE TENDERER

ALONG WITH HIS TENDER

(To be executed on Non Judicial Stamp paper of Value of Rs. 50/-)

Ref. No. . . . . . . . . ..

Date : . . . . . . .. . .

To,

NTPC LIMITED

Vindhyachal Super Thermal Power Station

P.O. : Vindhyanagar,

Distt. : Singrauli (M.P.) – 486885

Dear Sir,

1. I* / We* have Read and Examined the following bid documents relating to the . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . .. . . . . . . . . . . . .. . . .. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . .. . . . . . . . . . . . .. . . .. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(Full Scope of work)

A. Notice Inviting Tender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

B. Conditions of Contract for Civil Works Containing section "Notice Inviting Tender" and General Conditions of Contract (GCC) for civil works along with Amendment / errata, if any, to GCC.

C. Special Conditions of Contract alongwith Annexure.

D. Tender Drawing No. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

E. Technical Specifications.

F. Information Questionnaire

I* / We* hereby submit our tender and undertake to keep our tender valid for a period of (6) SIX months from the date of opening of tenders i.e. upto . . . . . . . . . . . . . .. . . .

I* / We* shall not vary / alter or revoke my / our tender during the validity period of tender.

This undertaking is in consideration of NTPC agreeing to open my / our tender, consider and evaluate the same for the purpose of award of work in terms of provisions of tender documents.

Should this tender be accepted, I* / We* also agree to abide by and full and comply with all the terms, conditions and provisions of the above mentioned tender documents.

		Signature alongwith the Seal of the Company / firm,
		(Duly authorized to sign the tender on behalf of the contractor)
Witness :
Signature : . . . . . . . . . . . . . . . . . . .	Name . . . . . .	. . . . . . . . …
Date . . . . . . . . . . . . .. . .. . ..	Designation . .	. . . . . . . . ..
Name . . . . . . . . . . . . . . .. . . .. .	Name of Co. .	. . . . . . . .. .
. . . . . . . . ………………	(in block letters)
	Date . . . . . . .	. . ..
Address ………………………………….	Postal Address ……………………..
	Tel. No. ………………..Mob. No. ..
	E-mail Address ………………………..

Contractor's SignatureDy.Mgr./ Mgr/Sr.Mgr.(CS)

Registered Office: NTPC Bhawan, Core-7, Scope Complex, Institutional Area, Lodhi Road, New Delhi-110003 Phone No. -(011)24360100, Fax No. -(011)24361018. Website: www.ntpc.co.in